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Human Resources Analyst

3 months ago

Kingman, Arizona, United States Mohave County, AZ Full time

JOB SUMMARY
Performs advanced level work in a wide variety of professional human resource management functions and activities.

May be assigned one or more areas of responsibility including:
job classification, compensation, employment services (recruitment and selection), employee, employee relations, and other human resource related special projects. This is an advanced level class in the Human Resource Analyst series.

REPORTS TO
Work is performed under the general direction of a higher level of authority.

The employee is expected to exercise initiative and independent judgment in the administration of assigned responsibilities and in formulating recommendations in accordance with federal and state statutes, Personnel Policies and Procedures and contemporary human resource management principles and practices.

Work is reviewed through conferences and results achieved.

SUPERVISION EXERCISED
May exercise functional supervision over paraprofessional, technical or office support staff.

An employee in this class series may perform any or all of the following duties and responsibilities, as assigned. An employee may receive special assignments or projects not reflected with this job description.

  • Assists employees with questions, complaints, or other requests for help.
  • As assigned responds to specific requests for studies, information and professional assistance in human resource management issues and problems.
  • Assists in employee benefits administration and programs.
  • Provides technical assistance to other personnel in implementing new or modified programs/systems.
  • Provides advisory and/or consultancy services to staff and management on a range of human resources issues, procedures, and policies consistent with Mohave County Personnel Policies and Procedures, legislation and guidelines.
  • Responds to a wide range of Human Resources related inquiries from management, employees and the general public through e-mails, telephone calls, written correspondence and /or face to face contact.
  • Plans, organizes, and directs assigned staff activities. Prioritizes daily staff assignments, and workflow. Reviews and evaluates assigned subordinates work in progress and upon completion to ensure compliance with plans, directives, and departmental operating policies and procedures.

ASSIGNED AREAS:
JOB CLASSIFICATION & COMPENSATION

  • Conducts position job audits which may include on-site job audits, interviews of incumbents and supervisory/management staff, surveys other entities for gathering comparable data and research other applicable data sources to perform thorough analysis.
  • Creates and maintains a regular schedule of job description review and revision which may include, researching outside peer agency job descriptions, job duties for similar classifications, pay ranges, and compensation studies.
  • Prepares, revises and/or consolidates classification specifications in a uniform format using job audit information and data to properly classify positions in the Mohave County classification system.
  • Recommends appropriate overtime and exemptions status of job positions in accordance with the Fair Labor Standards Act (FLSA) guidelines.
  • Conducts comprehensive salary surveys and make recommendations for pay adjustments.

EMPLOYEE RELATIONS

  • Assists with discrimination, harassment and various employee complaint and grievance fact-finding investigations in accordance with Personnel Policies and Procedures and effective investigative techniques.
  • May facilitate employee conflict mediation interventions.
  • Proactively provides counsel and coaching on people issues by assisting managers with the implementation of progressive discipline and performance management plans
TECHNICAL SUPPORT (ANALYST & REPORTING)

  • Generate HRIS required reports for management and regulatory mandated local, state, and federal compliance reports.
  • Assists with website content, design, and maintenance.
  • As assigned, studies, analyzes, and evaluates human resource-related matters and develops recommendations.
  • Preparation of the Equal Employment Opportunity Commission (EEOC) EEO-4 and EEOP plans.
  • Supports all functions within the Human Resources Department.
  • Composes correspondence and other documents to respond to inquiries and to obtain, update or provide information.
  • Maintains grievance, complaint, and disciplinary files.
  • Assists the Human Resource Director with Personnel Commission support responsibilities.
  • Assists the Human Resources Director in E.E.O. officer functions.
  • Coordinates executive interview process.
  • Coordinate'srecruitment advertising.
  • Coordinates with outside agencies, attorneys, and client schedules for meetings and hearings.
  • Coordinates and prepares appeal hearings.
  • Coordinates Department of Labor Unemployment requests, appeal hearings and reconciles the quarterly Benefit Charge Notice.
  • Conducts background checks for Boards and Commissions appointees.
  • Processes requisitions, invoices, budget estimates, inventories, and other documents relating to department or office activities.
  • Reconciles monthly departmental credit card statements and vendor billing.
  • Assists with fiscal year budget preparation.
  • Coordinates travel arrangements.
  • Completes records requests.
  • Coordinates County-wide training, facilitates selected trainings including harassment and leadership courses.
  • Coordinates annual County-wide Service Awards.
  • Establishes and maintains filing, indexing and cross-referencing system.
  • Processes the Treasurers Receipt and COBRA payments.
  • NEOGOV Administrator.

SECONDARY JOB FUNCTIONS

  • Performs related work as required.
  • Exercise regular and predictable attendance and punctuality in accordance with Mohave County Personnel Policies and Procedures.
  • Bachelor's Degree from an accredited university or college in human resources, business administration, public administration, or a closely related field.
  • Four (4) years of progressive work experience in the Human Resources field.
  • Two (2) years supervisory or lead experience.
  • OR any comparable equivalent combination of education and experience that provides the required knowledge, skills and abilities will be evaluated.

PREFERRED QUALIFICATIONS

  • Certification in the Society of Human Resources Management (SHRM)
  • Certification in the International Public Management Association - Human Resources (IPMA-HR)

SPECIAL JOB REQUIREMENT

  • Must possess a valid driver's license for operation of motor vehicles on Arizona roads at the start of employment and maintain said license while employed in this position.
  • Must provide driving history upon acceptance of appointment at no cost to the County.

Knowledge of:

  • Federal and state employment statutes, regulations, and guidelines, including Wage and Hour, Fair Labor Standards Act, Family Medical Leave Act, and other government regulations related to human resource management compliance.
  • Public administration, and Mohave County Codes of Ethics.
  • Human resource management administration.
  • Classification and compensation systems, principles, methodology and practices.
  • Recruitment, selection and placement principles and practices including test development and analysis and effective interviewing techniques.
  • Statistical analysis as applied to job classifications evaluation, survey data analysis and test item analysis.
  • Public employer discipline administration, just cause and due process requirements and guidelines.
  • Equal employment and affirmative action statutes, regulations, principles, and practices.
  • Effective written and oral communication principles and techniques.
  • Principles and practices of employee supervision, development and training programs and methodology.

Skill in:

  • Interpreting employment statutes, Personnel Policies and Procedures and advising and influencing managers and supervisors in the application to a personnel issue or problem.
  • Preparing reports effectively utilizing computer systems and applications, in the performance of work assignments, such as electronic spreadsheets, word processing and graphics.
  • Effectively communicating in writing and verbally with a diverse workforce.

Ability to:

  • Make independent decisions in accordance with established policies and regulations.
  • Understand, apply, and comply with federal and state statutes, regulations, Personnel Policies and Procedures, department regulations and professional Codes of Ethics in the performance of responsibilities and assignment.
  • Develop and maintain cooperative and harmonious working relationships with colleagues and a diverse workforce.
  • Effectively interview, question, and extract required and valid information for purposes of performing research and analysis to formulate and prepare recommendations.
  • Exercise initiative, sound judgment, and work independently or with a team to complete work assignments by established deadlines.
  • Functionally supervise, train, and evaluate the work of paraprofessional, technical or office support staff.
  • Communicate effectively both orally and in writing, with persons of diverse ethnic, educational and economic backgrounds, employees, and at all levels of management.
  • Maintain Mohave County's and employees' confidential and private information.
  • Maintain objectivity and freedom from bias and to exercise judgment and understanding in all human resource management situations and maintain confidentiality.
  • Address and resolve problems which may be confidential, controversial, or sensitive in nature.
  • Constantly learn and apply new techniques and to devise new methods and procedures.
  • Prepare clear, concise reports and to make oral presentations.
  • Manage and perform multiple high priorities under stressful and frustrating conditions and necessary deadlines.
  • Perform the essential functions of the job specifications with or without a reasonable accommodation.