Workplace Manager
2 weeks ago
The Global Real Estate and Workplace organization is dedicated to setting, implementing, and optimizing an integrated, inclusive, sustainable, safe, and secure physical and digital workplace experience for OneTrust's distributed workforce.
As the Workplace Manager (Hybrid) for the San Francisco office, you will lead our office culture and ensure that we provide the highest level of service to OneTrust's employees, customers, and guests.
Your MissionYour responsibilities will fall into the following areas:
Events, Communication & Hospitality Management:
You will be responsible for overseeing events and community engagement programs to include a mix of in-person and digital tactics.
You will manage building and community related communications with employees, including reviewing newsletter content compiled by your team, ensuring employees are invited to engage and receive a prompt and warm response to their questions, and that interactions with your team are hallmarks of strong customer experience.
You will also be responsible for developing relationships with function heads to know the day-to-day of their workplace needs.Building Operations:
You will be responsible for managing all aspects of the San Francisco office.
This includes being the primary face of OneTrust to building management, cleaning and maintenance staff, and other vendors in the space.
You will be responsible for setting and holding staff to standards as well as keeping track of the current state through regular walk-throughs and check-ins.
Small Capital Projects and Moves, Adds, and Changes:
You will manage all aspects of small projects in the San Francisco office, executing work on time and on budget.
Vendor Management:
You will own and manage vendor relationships to establish, manage, and adjust contracts as needed.
This includes cleaning, maintenance, food and beverage, and move and installation vendors.
You will be responsible for analyzing data on past performance and patterns to identify areas for improvement.
Workplace:
You will be responsible for some receptionist and hospitality focused tasks on an interim basis while we evaluate office utilization during our Return to the Office (RTO) effort.
Digital Workplace Management:
You will be responsible for setting up and maintaining software such as an integrated workplace management system used for desk booking, conference room booking, etc.
Manage the overall success of OneTrust headquarters in San Francisco, including onsite staff, building cleanliness and maintenance, cost effectiveness and workplace occupancy and planning.
Manage, track and project out costs and proactively identify ways to run the building more efficiently.
Events, Communication & Hospitality Management:
Set the strategy for events and programming in the San Francisco office in partnership with Workplace leadership.
Direct the Workplace Associate in creating and curating content for newsletters and engagement plans using internal platforms.
Support the Workplace Associate (where applicable) in building and maintaining relationships with employees and leaders.
Explain policies and procedures to employees and leadership.
Building Operations:
Ensure all aspects of the building are maintained in alignment with established laws, standards, regulations, procedures, and local health and safety guidelines.
Address any issues and contact vendors where needed.
Analyze tickets and patterns in requests and issues to proactively identify solutions.
Know and be able to implement fire safety plans.
Maintain up to date records on all aspects of the building, including leasing info, costs due/ paid, invoices from vendors, and other receipts.
Small Capital Projects and Moves, Adds, and Changes:
Plan, estimate and execute internal moves and restacks within the San Francisco office including creating project materials, managing teams, and developing and maintaining timelines and plans.
Complete RFP and other defined procedures for completing small projects in the San Francisco office such as repainting walls or overseeing specialized cleaning projects.
Vendor Management:
Proactively identify opportunities to engage vendors for value-add services and drive down costs for the office.
Review spending regularly and track invoicing and payment to ensure proper management.
Set and hold vendors to standards.
Establish contracts for reoccurring services and evaluate contracts on a regular basis to ensure value add.
Digital & Workplace Management:
Track utilization and specific space needs for each team to proactively create reports on space usage, team adjacencies, and ways to improve the working experience in the office.
Experience and strong understanding of top-notch, best-in-class facilities, cleaning, mail and packaging, food and beverage, and health and safety standards.
Excellent communication, strategic/analytical-thinking, and creative problem-solving skills.
Resourceful and collaborative.?
Knowledge of how to collect and use data to inform decision making and meet goals.?
Proactive about identifying areas of improvement.?
Experience interfacing with a variety of stakeholders.?
Demonstrated ability to manage multiple operational initiatives.?
Experience developing and managing occupancy and scenario planning.?
Experience in program management.?
Demonstrated strong leadership, responsiveness, resourcefulness and creativity in day-to-day workplace project and management activities.?
Superior Microsoft Office skills and working knowledge of IWMS, CAD and other relevant workplace operations applications.
Strong business and financial acumen, with strong analytical skills.??
Knowledge of budgets and cost estimating.
Strong negotiation skills including vendor selection and management.
Demonstrated interpersonal skills, with the ability to work effectively with all organizational levels.
Strong communication skills (verbal, written, presentation and listening).
Familiarity with and competence in Microsoft Suite, including Excel and PowerPoint.
Familiarity with marketing and internal communications techniques. Experience putting together email newsletters and managing online communities.
Familiar with mail and package processes with different providers including USPS, FedEx, and UPS.
Ability to maintain confidentiality and integrity.
Has a proactive, can-do approach.
Eager to learn and grow.
Has a strong sense of personal responsibility and integrity when it comes to doing a good job.
5 years of experience in facilities management, vendor management corporate services, program management or equivalent.
10 years of work experience in a corporate environment to ensure full understanding of workplace.
Bachelor's degree or commensurate experience.
Proficiency with Microsoft Suite, including Excel, Word, and Microsoft Project.
Can do, proactive attitude. Eager to learn and grow.
Familiarity with a range of project management tools.
Familiarity with workplace approaches and strategies, experience in the real estate industry.
Experience working with a distributed, asynchronous workforce.
Background in corporate finance or business administration.
Familiarity with and JIRA.
Experience with MSA/SLA contracts?
Experience with IWMS and Desk/Conference booking systems?
Experience working with a distributed, asynchronous workforce.?
Exposure to return-to-work/Hybrid work model decisions.?
IFMA, WELL, LEED, or BOMA Certification
-
Market Development Manager
2 weeks ago
San Francisco, California, United States One Workplace Full timeOverview We are One Workplace. We believe that people with a purpose need great spaces to perform their best work. We think big but work small, innovate through relentless curiosity, and treat each other – and our clients – like family. Over the past 70 years, we haven't forgotten who we are, and we've never stopped changing. From big city skyscrapers to...
-
Workplace Experience Facility Manager
2 weeks ago
San Francisco, California, United States Bloomberg Full timeWorkplace Experience Facility Manager - Workplace Operations & Supply Chain **San Francisco, CA** Posted Mar 6, Requisition No The energy of a newsroom, the pace of a trading floor, the buzz of a recent tech breakthrough; we work hard, and we work fast - while keeping up the quality and accuracy we're known for. It's what keeps us inventing and reinventing,...
-
Global Workplace Platform Manager
4 weeks ago
San Francisco, California, United States Autodesk Full timeJob Requisition ID #24WD77869Position OverviewWe are looking for a Global Workforce Platform Manager to support Workplace Technology Platforms. You will administer the strategic and operational use of all Autodesk related products and integrations including strategic partners to support all requirements for Workplace & Travel. We are looking for someone who...
-
Workplace Events
2 weeks ago
San Francisco, California, United States Autodesk Full timeJob Requisition ID # 24WD7773 The Workplace Events & Experience Specialist is a highly visible role which demands extensive customer service skills, and a high level of professionalism and ability to multitask. We are seeking an enthusiastic and organized Workplace Events & Experience Specialist to join our team. If you are passionate about creating...
-
Workplace Coordinator
4 weeks ago
San Francisco, California, United States Solve IT Strategies, Inc. Full timeSolve IT Strategies is looking for a Workplace Coordinator. This role is located at San Francisco, CA 94105.This is a full-time position and hours of work and days are Monday through Friday, between 8:00 a.m. to 5 p.m.The Main Responsibilities of a person are:? Oversee ordering, stocking, and inventory of the office's fully-stocked kitchen and office...
-
Workplace Coordinator 75334
2 weeks ago
San Francisco, California, United States Leadstack Inc Full timeJob Details:Title: Workplace Experience CoordinatorDuration: 3 monthsLocation: San Francisco, CA.Workplace Experience Coordinator | In-Office The Employee & Workplace Experience (EWX) team focuses on the places and programs that define and drive Coinbase culture, which sets us apart from other companies. We accomplish this by influencing the way employees...
-
Workplace Experience Coordinator
2 weeks ago
San Francisco, California, United States LeadStack Inc. Full timeJob Details:Title: Workplace Experience Coordinator Pay Rate: $30-34/hr W2 Duration: 3 months Location: San Francisco, CA. Workplace Experience Coordinator | In-Office The Employee & Workplace Experience (EWX) team focuses on the places and programs that define and drive Coinbase culture, which sets us apart from other companies. We accomplish this by...
-
Workplace Experience Coordinator
2 weeks ago
San Francisco, California, United States Zenex Partners Full timeJob Role: Workplace Experience CoordinatorCompany Profile: Zenex PartnersLocation: San Francisco, CAContract Duration: 12 months (with potential for full-time)Description: Join our innovative team dedicated to enhancing workplace environments. As a Workplace Experience Coordinator at Zenex Partners, you will have the exciting opportunity to take charge of...
-
Workplace Experience Coordinator
2 weeks ago
San Francisco, California, United States Solve IT Strategies, Inc. Full timeSolve IT Strategies is currently seeking a Workplace Experience Coordinator in San Francisco, CA. Main Responsibilities:- Managing In-Office Experience: Overseeing reception, visitor check-in, security, and relationships with service providers. Coordinating with building management for quality services and compliance. - Event and Meeting Coordination:...
-
Workplace Experience Coordinator
2 weeks ago
San Francisco, California, United States Creative Solutions Full timePosition: Workplace Experience CoordinatorLocation: Downtown, San Francisco, CA (5 days On-site)Job Type: ContractDuration: 6 MonthsWhat You'll Be Doing Arrives before business picks up for the day to conduct the 'morning walk of all spaces. This is the most important daily task of the Workplace team. It serves as the front line to ensure the spaces are...
-
Head of Workplace
4 days ago
San Francisco, California, United States Charm Industrial Full timeAbout CharmOur mission is to return the atmosphere to 280 ppm CO2. We convert excess inedible biomass into carbon-rich bio-oil and inject it into underground storage for permanent carbon removal. At scale we can use bio-oil to make fossil-free iron.Our carbon removal pathway took off in 2020 with initial purchases from customers like Stripe, Shopify &...
-
WorkPlace Banker
4 weeks ago
San Francisco, California, United States PNC Full timePosition OverviewAt PNC, our people are our greatest differentiator and competitive advantage in the markets we serve. We are all united in delivering the best experience for our customers. We work together each day to foster an inclusive workplace culture where all of our employees feel respected, valued and have an opportunity to contribute to the...
-
Senior Workplace Coordinator
4 days ago
San Francisco, California, United States Xero Full timeXero is a beautiful, easy-to-use platform that helps small businesses and their accounting and bookkeeping advisors grow and thrive. At Xero, our purpose is to make life better for people in small business, their advisors, and communities around the world. This purpose sits at the centre of everything we do. We support our people to do the best work of their...
-
Workplace Experience Coordinator
4 weeks ago
San Francisco, California, United States Navan Full timeOur Workplace Experience Team is growing and we're looking for a hands-on Workplace Experience Coordinator to assist with the day-to-day operations and experience of our office. We are looking for a detail-oriented individual with excellent communication, organization, project management, team, and customer service skills to help us take things to the next...
-
Workplace Experience Coordinator
2 weeks ago
San Francisco, California, United States TripActions Full timeOur Workplace Experience Team is growing and we're looking for a hands-on Workplace Experience Coordinator to assist with the day-to-day operations and experience of our office. We are looking for a detail-oriented individual with excellent communication, organization, project management, team, and customer service skills to help us take things to the next...
-
Workplace Experience Coordinator
4 weeks ago
San Francisco, California, United States 2K Full timeWE ARE GAMEMAKERSWe are a diverse team of developers driven by a passion for our art, united by our core values and inspired by a culture of inclusivity to build amazing games that thrill players everywhere. We pursue growth and innovation in an environment of safety and trust. Our culture is built on the belief that the more varied voices in our collective...
-
Senior Workplace Experience Specialist
4 weeks ago
San Francisco, California, United States Zendesk Full timeBy clicking "Apply Now," I understand and agree that Zendesk and its affiliates will collect and process my information in accordance with Zendesk's Candidate Privacy Notice.Job Description Workplace Experience SpecialistAt Zendesk, we're on a mission to simplify the complexity of business and make it easy for companies and customers to create connections....
-
Senior Workplace Experience Specialist
4 weeks ago
San Francisco, California, United States Zendesk Full timeBy clicking "Apply Now," I understand and agree that Zendesk and its affiliates will collect and process my information in accordance with Zendesk's Candidate Privacy Notice.Job Description Workplace Experience SpecialistAt Zendesk, we're on a mission to simplify the complexity of business and make it easy for companies and customers to create connections....
-
Senior Account Supervisor, Workplace Advisory
4 weeks ago
San Francisco, California, United States Edelman Full timeOur Workplace Advisory specialty network shapes workplace culture, employee experience, and business transformation by designing human-centered business solutions with an equal mix of art and science. The science consists of the data, processes, tools, and behavior analytics to reach the right person with the right experience at the right time. The art is...
-
Workplace Experience Coordinator
2 weeks ago
San Jose, California, United States CBRE Full timeWorkplace Experience Coordinator (On-Site Receptionist) Job ID 169487 Posted 29-May-2024 Service line GWS Segment Role type Full-time Areas of Interest Administrative, Customer Service Location(s) San Jose - California - United States of America **About the Role:** As a CBRE Workplace Experience Coordinator, you'll be responsible for delivering a world-class...