Office Technology Support Analyst

2 weeks ago

New York, New York, United States Simpson Thacher Full time
/Job Summary

The Office Technology Support (OTS) Analyst supports the local office and working in conjunction with the international offices to support the Firm's Partners and C-Suite Executives.

The OTS department manages the firms user IT, software, hardware, AV and telephone support providing a white glove service for the Firm's local users. The role will require a hardworking, dedicated professional looking to expand their IT knowledge and become an integral part of a technology support service.

Responsibilities/Duties

Prioritize and manage IT support for VIPs and Executive Suite members, ensuring expedited resolution and personalized service.

Develop and maintain strong relationships with VIPs, understanding their specific needs and preferences to provide tailored IT solutions.

Offer proactive IT maintenance and support for VIPs to prevent issues before they occur, and provide immediate on-site or remote assistance when needed.

Coordinate with other departments to ensure that VIPs have seamless access to all technology-related services and that their confidential information is securely handled.

Provide assistance by liaising with clients via email, telephone or in person as part of the New York IT Service

Respond promptly and effectively to user inquiries, troubleshooting hardware, software, network, AV and telephone issues

Diagnose and resolve technical issues relating to desktop and laptops, various operating systems, applications, peripherals and handheld devices

Escalate calls to the appropriate support teams with the assistance of the OTS Manager and maintain visibility to ensure efficient resolution of all escalations

Prioritize support requests and keep clients informed of the status of their query

Maintain accurate records of all service desk interactions including issue descriptions, troubleshooting, investigative steps taken and resolution details

Utilize knowledge base articles and departmental documentation to find solutions

Participate in team meetings, training sessions and service improvement sessions both locally and globally

Assist with the planning, scheduling and execution of computer equipment installations, imaging, upgrades and effectively escalating user requests, problem trends and business needs where required

Assist with planning and leading training workshops designed to increase skills in specific areas of IT based on support call trends

Help maintain and keep inventory of all stock including but not limited to; laptops, desktops, printers, mobile devices, printers and all desktop based IT peripherals

Assist with the removal and set-up of computer hardware and software as part of office moves

Assist with the setup, configuration and troubleshooting of AV equipment for meetings, conferences and events

Assist users in operating AV equipment, providing guidance and troubleshooting as needed

Any other ad-hoc duties/projects as required by the New York or global OTS management team

Perform other duties as needed

Required Skills

Strong customer service skills and ability to interact with upper management, providing white glove service

Ability to configure, install and maintain PC operating systems and related devices

Experience supporting handheld devices and associated software and devices

Strong hardware/PC peripheral trouble-shooting skills

Required Experience

Minimum of 3 years of relevant IT and customer service experience

Preferred Experience

Prior experience at a law firm

Prior experience or exposure to Video Conferencing equipment

Excellent knowledge of MS Office Systems and Data Management systems (e.g. iManage)

Required Education

High School diploma or GED equivalent required

Details

Salary Information

NY only: The estimated base salary range for this position is $65k to $95k at the time of posting.

The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is exempt meaning it is not overtime pay eligible.

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