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Legal Assistant 1

1 month ago

Tacoma, Washington, United States Pierce County, WA Full time
This position will be at 35 hours per week. A hybrid schedule may be considered after a probationary period is successfully completed.

Position Summary

Why It's a Great Opportunity:
You will provide administrative support to the Department of Assigned Counsel and Misdemeanor division.

You will be responsible for administrative support duties including reception duties, data entry, answering telephones, scanning of archived case files, processing and saving treatment reports, providing assistance with collateral documents to agencies, delivery of tablets to in-custody clients, filing documents with the Courts, assisting upper-level Legal Assistants and Attorneys for miscellaneous tasks.

The work that you do impacts all members of all teams and the attorney's ability to easily do their job and the overall level of service we are able to provide to our clientele.

You will have the opportunity to be involved in aspects of all of the divisions in the office, to build relationships with all staff in the office, including outside vendors.


Why It's a Great Department:


The Department of Assigned Counsel (DAC) is responsible for the delivery of mandated legal services to indigent persons accused of crimes in the Pierce County Superior Court; Pierce County District Courts; Municipal Courts in Tacoma, Fircrest, and Ruston; and Pierce County Juvenile Court delinquency proceedings.

DAC also provides constitutionally mandated legal services to indigent parents involved in Juvenile Court dependency and termination proceedings and to persons detained for involuntary civil commitment proceedings at Western State Hospital and other evaluation and treatment facilities.


The mission of the Department of Assigned Counsel is to provide and administer the public defense delivery system in Pierce County in a manner that assures eligible people receive professional and effective representation while efficiently utilizing public resources.

The Department of Assigned Counsel provides professional high-quality representation to individuals in a variety of settings.

How to be Successful in the Role:
Understanding and implementing attorney/client privilege is of the utmost importance as you may be navigating sensitive situations.

To succeed in this role, you must have the ability to provide accurate and timely legal support, communicate effectively, and work with other team members to ensure all procedures are followed and work is completed professionally, with empathy, and to the standard.


Throughout the training process, you will meet with your Supervising Support Staff Lead regularly to discuss expectations and set goals for yourself and introduce you to the current court and reception policies, procedures, computer programs (LINX, JABS, NICE), and the teammates you will work with to support your clients.


Your Future in this Role:


In this position, you will develop professional networks with attorneys, courts, and agencies and strive to provide a high standard of legal support to each.

Your work will directly impact your community and it offers a great foundation for future positions within Assigned Counsel and Pierce County.


Core Daily Responsibilities:

  • Performs receptionist and general office duties such as greeting visitors and directing them to the proper person or section; responding to routine inquiries by telephone or person-to-person, taking and distributing phone messages for office staff while maintaining security and confidentiality. May deal with sensitive and/or potentially volatile situations.
  • Operates standard office equipment such as computers, printers, copies, telephones, adding machines, recorders, and fax machines.
  • Inputs, verifies and retrieves information from database.
  • Retrieves documents for assistance to judges, attorneys and the public.
  • Opens and prepares new case files; maintains current files and records dates on which subsequent actions must be taken.


A classification description with a more detailed list of essential functions and knowledge, skills, and abilities can be found here.

Qualifications

  • Other education or experience which clearly indicates the ability to perform the essential functions of the position may substitute for the recruiting requirements.
  • A minimum of six months experience as a legal assistant, legal secretary or related legal staff support function.
  • Must be able to utilize word processor or personal computer at an acceptable level of proficiency as required for positions requiring those skills.

Preferred Requirements:

  • Training by an accredited vocational school, college or university in the field of legal support work or related area.

Special Qualifications and/or Requirements:

  • This recruitment requires a resume and a letter of interest highlighting why you're interested in this position. Not attaching both will result in an incomplete application.

Job Details:

  • Physical location: 949 Market St # 334, Tacoma, WA 98402
  • Salary: $25.59-$31.95 per hour
As a condition of employment, the applicant will need to authorize and complete a background check. Information received from the background check is reviewed case-by-case and will not necessarily remove an applicant from consideration.

Supplemental Information

To be considered for this opportunity please:

  • Complete and submit an online Pierce County Employment Application by selecting "APPLY" above or go to:
  • If you have a question about this opportunity, please email the Recruitment Team at and specify the Job Number and Title.
  • If you do not have internet access, you may visit your local public library or any WorkSource location and use their computers.
  • Individuals needing accommodation in the application, testing process, or need this job announcement in an alternative format may call Human Resources at , at least two days prior to the need.
This is a competitive selection process. Your application will be reviewed and evaluated for the quality and quantity of education/experience in the areas listed. Applicants whose qualifications most closely correspond to the County's needs will be eligible for further consideration. Notification of application status normally occurs 2 to 3 weeks after the closing date.

Short notice may be given to applicants to participate in further selection processes which may include assessments, phone screen, and interviews.

At Pierce County, diversity, equity, and inclusion means commitment, not a single step. We strive to foster an inclusive environment that supports equitable access to opportunities throughout your career.

We want to recruit, develop, and maintain a talented workforce from various backgrounds, cultures, lifestyles, and perspectives, committed to our vision.

Employees of the County have local, direct, and visible impact in our diverse community. Will you join us in keeping Pierce County a great place to live, work, and raise a family?


Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket.

Pierce County offers a competitive benefits package that offers flexibility and peace of mind.

We are proud to offer Employee Resource Groups, a focus on professional development in our Leadership Training Program, and a County Book Club.


We understand that your life revolves around more than just your career and that your priority is making sure that you and your family maintain health and financial security.

That's why choice is a key component of our benefits package.

We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.


Our benefits:
Vacation (Annual Leave)

After approximately six months, employees receive six days of vacation leave.

Since we value your experience, the amount of vacation you can accrue increases the longer you work with us.

Vacation accrues on a bi-weekly basis for full-time employees as follows:

Vacation Accruals:
During years 1-3, 12 Days

During years 4-7, 16 Days

During years 8-13, 20 Days

During years 14-18, 23 Days

During years 19, 24 Days

During years 20, 25 Days

During years 21, 26 Days

During years 22, 27 Days

During years 23, 28 Days

During years 24, 29 Days

During years 25 & thereafter, 30 Days

A maximum of 45 days may be carried from one year into the next.

Pro-Rated for Part-Time based on % of 1.0 FTE.

Military Leave:


Pierce County has a proud history of supporting the armed forces and provides members of the armed forces with up to 21 days paid military leave per state fiscal year.



Holidays:
Some full-time employees are entitled to eleven paid holidays as follows:

New Year's Day - January 1

Martin Luther King, Jr's birthday - Third Monday in January

President's Day - Third Monday in February

Memorial Day - Last Monday in May

Juneteenth - June 19

Independence Day - July 4

Labor Day - First Monday in September

Veteran's Day - November 11

Thanksgiving Day - Fourth Thursday in November & Friday after

Christmas Day - December 25

Personal

Holidays:


Regular full-time and regular part-time employees, and employees occupying limited duration positions, shall also receive two additional paid personal holidays.

Paid personal holidays shall only accrue for those employees on County payroll as of January 1 of each year or the first work day following January 1 and must be taken during the calendar year in which it was accrued.


Furlough:
Some Pierce County employees may be designated to receive 10 "furlough" days per year in lieu of holidays. Furlough days are available for use on January 1 and must be scheduled and taken within the calendar year.

Employees who leave employment with Pierce County must reimburse the employer for used furlough days based upon the number of remaining holidays.


Sick Leave:
Sick leave accrues on a bi-weekly basis, at the rate of one day per month.

Insurance Benefits:
Employees and families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with very affordable monthly premiums that offer coverage throughout Pierce County.

Employees are eligible to enroll each year in a flexible spending plan, which enables them to use tax-deferred dollars toward their health care and dependent care expenses.

Employees also have the opportunity to participate in supplemental life and long term disability insurance plans. To view premium rates, summary of benefit coverage, and other information, please visit the Pierce County Health Benefits website.

Retirement and Deferred Compensation:


Pierce County employees are members of the State of Washington's Department of Retirement System (DRS) and depending on the position or previous DRS enrollment will be able to enroll in one of many programs DRS offers.

For additional information, check out the Department of Retirement Systems' web site.

Employees also have the ability to participate in the Nationwide Deferred Compensation Plan.

This is a supplemental retirement savings program that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.


Social Security:
All Pierce County employees are covered by the federal Social Security and Medicare systems. The county and the employee pay an equal amount into the system.

Miscellaneous Benefits:
Please visit Pierce County's Benefits website for more information.

Telework/Remote Options:
Some departments allow for telework or work-from-home options dependent on the body of work. Learn more about our telework policy here.

All employees are required to be WA State residents after 30 days of employment.

01

How many years of experience do you have working as a legal assistant, legal secretary or legal staff support function?

  • None to less than 6 months
  • 6 months to less than 1 year
  • 1 year to less than 2 years
  • 2 years to less than 3 years
  • 3 years to less than 4 years
  • 4 years to less than 6 years
  • 6 years to less than 10 years
  • 10 years or more
02

Do you have legal training by an accredited vocational school or community college in the field of legal support work or related area?

  • Yes
  • No
03

Please describe your legal training by an accredited vocational school or community college. Include name of school, classes, number of credits, time frame completed. If none, type "N/A".

04

Please select those that you are proficient using:

  • Microsoft Word
  • Microsoft Outlook
  • Microsoft Excel
  • Legal Information Network Exchange (LINX)
  • Judicial Access Browser System (JABS)
  • Workday
  • No
ne of the above

05

After closely reviewing this job announcement, why do you believe you would be an outstanding candidate for this opportunity?

06

Please attach a current resume/CV and a brief letter describing your interest in this position. Not attaching both will result in an incomplete application. Did you include your resume/CV and your letter of interest?

  • Yes
  • No
Required Question

Agency Pierce County

Address Pierce County Human Resources

2401 S 35th St, Rm 121

Tacoma, Washington, 98409

Phone

For Sheriff's Department positions:
Website

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