Vendor Master Data Management

1 week ago

Dallas, Texas, United States Alcority Full time


The Vendor Master Data Management (VMDM) Specialist reports to Procurement Operations Manager and is accountable for Vendor Qualification & Onboarding, Vendor Master Data Management in the ERP system and Vendor Risk and Compliance Reporting & Management.

Individual in this position will work closely with Procurement Leadership team as well as Finance and Accounting teams to improve Vendor data quality and support proactive management of Supply chain risks through vendor risk monitoring.

This is a new role and an exciting opportunity to broaden your Procurement and Supply Chain knowledge and apply it in a very dynamic environment across a diverse set of stakeholders.

Vendor Qualification & OnboardingManage the vendor onboarding process for new vendors, including full vendor qualification, completing the restricted party screening, vendor financial analysis and information security screening, in collaboration with the Information security team.

Monitor compliance of existing vendors with the qualification criteria and maintain current vendor status.
Setup and maintain vendor master in the financial (ERP) systems, working in collaboration with Finance.
Assist vendors in completing the onboarding requirements, supporting vendors and category managers in ensuring vendors are onboarded on time.
Track and communicate vendor onboarding status to Category and purchasing teams.
Manage the vendor onboarding tool and function as gatekeeper for vendor onboarding.
Manage the vendor onboarding policy and standard and ensure compliance with the policy.
Communication with incumbent and prospective vendors, during the onboarding process or vendor evaluations.

Vendor Master Data ManagementDefine best practices, implement, and enforce standardized naming conventions and data formats for consistency and vendor data normalization.

Conduct thorough analysis and validation of vendor data to ensure accuracy and completeness.
Collaborate with cross-functional teams to integrate VMDM processes with Enterprise Resource Planning (ERP) systems.
Ensure that vendor data is standardized to meet spend analytics requirements.
Perform regular audits on vendor records to identify and rectify discrepancies and duplicates.
Automate and optimize VMDM workflows to enhance efficiency and reduce manual errors.
Collaborate with vendors to obtain and validate critical information, ensuring ongoing data accuracy.
Provide training and support to internal teams regarding VMDM best practices and procedures.
Generate reports and analytics on vendor data quality and compliance for management review.
Contribute to continuous improvement initiatives to enhance overall procurement processes.
Vendor Risk & Compliance ManagementSupport Vendor Risk and Compliance Manager in developing Vendor risk & compliance reports.
Maintain vendor risk and compliance ratings and communicate proactively any emerging risks.
Monitor critical business changes and risks for business critical and strategic suppliers.
Provide training and support to internal teams on Vendor Risk & compliance management.
Contribute to continuous improvement initiatives to enhance overall procurement processes.
Required Skill SetStrong understanding of the End-to
  • End Vendor Onboarding (VOB) process and vendor qualification requirements, including familiarity with different risks and reporting systems such as D&B.
Experience with Vendor onboarding workflows and systems such as Coupa, Jaggaer, Tealbook, etc.

Demonstrated understanding of vendor management systems and experience with MDM systems such as SAP Master Data Governance (MDG), Microsoft Master Data Services (MDS) or Microsoft D-365.Strong process orientation and experience in defining and optimizing processes, utilizing process mapping tools such as Visio, iGrafx, etc.

Strong customer orientation and ability to coordinate across multiple stakeholders in a dynamic and fast paced environment.
Strong analytical skills and proficiency in MS Office tools.
Required Qualifications5-7 years related in procurement or related field, demonstrated analytics experience.
Bachelor's degree in supply chain, business or logistics is required, advanced degree is a plus.
Supply chain or purchasing certification (ISM or equivalent.) is a bonus.
Experience with ERP Procurement and e
  • Sourcing systems is required.
Key attributes of a successful candidate include initiative-taker, being able to deal with ambiguity and a can-do attitude. Demonstrated ability to deliver against goals and timelines. Structured critical thinking and the ability to take complex problems, break them down into simple tasks.

Additional Information:
Primary location for this role is in Las Colinas at 6565 N. McArthur Blvd, Irving, TX 75039It is impossible to list every requirement for, or responsibility of, any position.

Similarly, we cannot identify all the skills a position may require since job responsibilities and the Company's needs may change over time.

Therefore, the above job description is not comprehensive or exhaustive. The Company reserves the right to adjust, add to or eliminate any aspect of the above description.

The Company also retains the right to require all employees to undertake additional or different job responsibilities when necessary to meet business needs.

Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.


Benefits & Perks:
Time Off: 25 days of PTO for full-time employees and 12 company holidays

Company Paid Benefits:
Life insurance, Short-term disability, Long-term disability, Paid parental leave, Employee Assistance Program, and medical insurance in our high deductible health plan

Optional Employee Paid Benefits:
Medical insurance in our EPO plan, Dental benefits, and Vision benefits. We also offer Health Savings Accounts, Flexible Spending Accounts, Supplemental Life insurance, and more.

401(k):
Eligible after 60 days. Discretionary company match of 50% up to the first 6% of contributions.
EQUAL OPPORTUNITY EMPLOYERALCORITY IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER.

THE COMPANY'S POLICY IS NOT TO DISCRIMINATE AGAINST ANY APPLICANT OR EMPLOYEE BASED ON RACE, COLOR, RELIGION, NATIONAL ORIGIN, GENDER, AGE, SEXUAL ORIENTATION, GENDER IDENTITY OR EXPRESSION, MARITAL STATUS, MENTAL OR PHYSICAL DISABILITY, AND GENETIC INFORMATION, OR ANY OTHER BASIS PROTECTED BY APPLICABLE LAW.

THE FIRM ALSO PROHIBITS HARASSMENT OF APPLICANTS OR EMPLOYEES BASED ON ANY OF THESE PROTECTED CATEGORIES.

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