Scheduling Coordinator

6 days ago

Bismarck, North Dakota, United States Missouri Slope Full time

WEEKLY COMMITMENT:
40 hours per week on a full-time basis, including some on-call rotations.

REPORTING TO:
Supervisor: Director of Missouri Slope at Home

MAIN RESPONSIBILITIES:


Manage the entry of new employees and clients into the Missouri Slope at Homes software system. Organize schedules for staff and assigned clients based on client agreements.

Offer administrative support for the At Home program. Act as the initial contact for all visitors, potential clients, and other guests.

Assist the Service Manager and Director in various administrative tasks efficiently and professionally. Handle all incoming calls. Draft different correspondence and documents utilizing Microsoft Office, Outlook, and database software. Take part in meal delivery, share on-call responsibilities, and offer substitute services as required.

QUALIFICATIONS:
Candidates must be 18 years or older

Educational Requirement:
Must hold a high school diploma or equivalent,
Minimum of one year experience in scheduling, administrative support, or a health-related field.
Keen attention to detail and excellent organizational abilities: proficient in public speaking and leading discussions before small groups.
Capable of working independently and collaboratively.

Preference given to candidates with previous experience with older adults as a Personal Care Attendant (PCA) or CNA (Certified Nurse Aide).

Must meet or obtain competency standards for a QSP in North Dakota.
Active Driver's License with a clean record and automotive insurance mandatory.

SKILLS & COMPETENCIES:


Excellent verbal, written, and organizational skills, able to effectively interact and communicate with a diverse range of individuals from different socio-economic backgrounds, including seniors, persons with special needs, and individuals requiring memory care support.

Capable of working with minimal supervision and managing workflows effectively.
Ability to make independent decisions when necessary. Must have good eyesight for detailed paperwork and frequent computer use.
Proficient in all PCA/QSP duties.
Adept at communicating through various technologies.
Computer literacy and experience with Microsoft Office, Outlook, and electronic records

ESSENTIAL DUTIES:
Answering incoming calls and welcoming visitors, addressing queries and directing them to the appropriate individual
Keeping an updated roster of At Home personnel and staff
Collecting and organizing At Home mail; redirecting general mailbox emails to relevant staff
Responsible for inventory management and notifying relevant staff
Recording all lead calls and sending details to the Service Manager
Registering all new clients as directed by the Service Manager and coordinating client/staff schedules Reassigning staff/clients as necessary and filling in hours when required
Informing Service Manager of any additional staffing requirements
Providing input on annual assessments for At Home staff concerning schedule adherence
Creating and managing hard copies of client information, and completing all filing as needed
Relaying service-related calls to the service manager or Director
Training staff and resolving issues related to data management applications

Service Delivery:
Ensuring essential client benefits are established and/or accessible.

These services include but are not restricted to; coordination and referrals as needed, health and wellness checks, transportation, companionship, respite, and other elective services like personal care, housekeeping, emergency response services, and meal provision.


Safety Checks:
Ensuring each client is reached at their scheduled time. Observing any unusual indicators and verifying the client's status. Taking appropriate action in case of irregularities.

Companion Services / Personal Care / Housekeeping / Transportation service


Arranging and providing all home services or offering companionship to elderly individuals who reside alone based on an established schedule.


ADDITIONAL RESPONSIBILITIES:
Meals

Scheduling Coordinator will offer details on meal delivery and accept meal orders from new clients.

Personal Care:


Scheduling Coordinator will schedule or provide personal care/activities of daily living (ADL's) for clients opting for this service, and ensuring proper personal care products are available for the clients.

Assigning or overseeing any ADL requirements for clients as needed.

Housekeeping/Homemaker Service:


Scheduling Coordinator will schedule or provide housekeeping and homemaker services (cleaning, laundry, etc.) for clients choosing this service.

Ensuring the availability of appropriate cleaning products for proper maintenance.

Transportation:
Scheduling Coordinator may arrange transportation for clients or participate in driving rotations for meal delivery routes.

PHYSICAL REQUIREMENTS:


The Scheduling Coordinator/Admin Assistant will frequently sit at a computer, stand, and use various motor functions to attend to client needs.

This includes reaching, stooping, kneeling, bending, squatting, or crawling, and fluency in English. Must be able to carry out all tasks of a Personal Care Attendant (QSP) when required to fill in.

The Service Coordinator must be able to perform physical tasks, such as lifting up to 25 pounds regularly and up to 50 pounds occasionally, standing for extended periods, climbing ladders, comfortable with heights, pushing, pulling, lifting, walking, and bending.

Should be at ease with driving clients in a personal or company vehicle.

WORK ENVIRONMENT:


The Scheduling Coordinator/Admin Assistant will conduct tasks predominantly in an office environment sitting sedentarily, and occasionally at a client's residence.

Capable of traveling to client's homes and accompanying/driving clients outside the home. May be required to work close to clients and wear protective gear, such as gloves and masks.

Exposure to hazardous materials like bloodborne pathogens or household chemicals may occur, necessitating knowledge of basic chemical safety and infection prevention.

Possible exposure to plants, animals, dust, and other allergens in the surroundings.

To be considered, please complete a Missouri Slope employment application at the main office or online.

Deadline for Applications:
Rolling Basis


Missouri Slope values diversity and is an equal opportunity/affirmative action employer. All qualified candidates will be considered without regard to race, color, religion, gender, national origin, disability status, veteran status, or any other protected characteristic under the law.

  • Service Coordinator

    4 weeks ago

    Bismarck, North Dakota, United States Spherion Full time

    Spherion Staffing has a Service Coordinator position available for a local client. The Service Coordinator will serve as the main point of contact for all service requests via telephone and email. This position will assign service work orders to technical support staff, maintain an accurate database and prepare completed work orders for invoicing. Qualified...

  • Service Coordinator

    3 weeks ago

    Bismarck, North Dakota, United States Spherion Full time

    Spherion Staffing has a Service Coordinator position available for a local client. The Service Coordinator will serve as the main point of contact for all service requests via telephone and email. This position will assign service work orders to technical support staff, maintain an accurate database and prepare completed work orders for invoicing. Qualified...

  • Interventional Radiology Technician

    6 days ago

    Bismarck, North Dakota, United States Ventura MedStaff Full time

    Assist Radiologists during procedures with scrubbing beside and coordinating the room during cases. Scheduling and coding of procedures. Post-procedure film processing with charting and billing cases and supplies. Electronic EMR (Epic), Sectra Pacs, Toshiba IR Machine, Siemens Ultrasound Unit.

  • Registered Nurse

    6 days ago

    Bismarck, North Dakota, United States Missouri Slope Full time

    *$10,000 Sign-on bonus**40 hours per week. 8:00am - 4:30pm, Monday - Friday.Hours may vary as determined by the Director of Missouri Slope at Home and the needs of the program\*PRIMARY JOB FUNCTION: Assess condition of Missouri Slope at Home Clients, coordinate care plans and communicate with Missouri Slope at Home Director, Service Manager, clients,...

  • Senior Architect and Project Manager

    7 days ago

    Bismarck, North Dakota, United States EAPC Architectural Engineers Full time

    EAPC is a dynamic, multi-disciplinary firm committed to delivering excellence in architectural and engineering solutions. With a legacy of innovative projects and a vision for a sustainable future, we are looking for a talented and experienced Senior Architect/Project Manager to join our team in our Bismarck, Minot, Williston, or Dickinson, ND office. This...

  • Installation Manager

    7 days ago

    Bismarck, North Dakota, United States Aerotek Full time

    **Job Title: Installation Manager** **Job Description** As an Installation Install Manager, your primary responsibility will be to drive profitable revenue by positively leading and managing the install teams, processes, and procedures. You will report directly to the Branch Manager. Your role will include hiring, training, scheduling, performance...

  • RN Care Manager

    6 days ago

    Bismarck, North Dakota, United States Sanford Health Careers Full time

    Careers With Purpose Sanford Health is one of the largest and fastest-growing not-for-profit health systems in the United States. We're proud to offer many development and advancement opportunities to our nearly 50,000 members of the Sanford Family who are dedicated to the work of health and healing across our broad footprint. Facility: State Street...

  • Program Assistant

    3 weeks ago

    Bismarck, North Dakota, United States North Dakota State University Full time

    Position Information Description & Details: The Upper Great Plains Transportation Institute invites applications for an Administrative Technician position in our Bismarck, ND office. The UGPTI offers an exciting opportunity to pursue administrative and event-coordinating activities that revolve around transportation professionals. The candidate seeking to...

  • Program Assistant

    4 weeks ago

    Bismarck, North Dakota, United States North Dakota State University Full time

    Position Information Description & Details: The Upper Great Plains Transportation Institute invites applications for an Administrative Technician position in our Bismarck, ND office. The UGPTI offers an exciting opportunity to pursue administrative and event-coordinating activities that revolve around transportation professionals. The candidate seeking to...

  • K-12 School Counselor

    6 days ago

    Bismarck, North Dakota, United States Bismarck Public Schools Full time

    Bismarck Public Schools is accepting applications for a K-12 School Counselor, specifically elementary counselors. This position will be posted until filled. Purpose Statement The job of School Counselor is done for the purpose/s of providing support to the instructional process with specific responsibility for managing the placement of assigned students;...

  • Project Executive Construction

    6 days ago

    Bismarck, North Dakota, United States gpac Full time

    Job DescriptionTitle: Project Executive (Commercial Construction Contractor)Responsibilities:Lead and oversee an office and multiple construction projects from inception to completion.Develop and implement project strategies and plans.Coordinate with clients, architects, engineers, and subcontractors.Monitor project budgets, schedules, and quality...

  • Physician (MD/DO) - General Surgery in Fargo, ND - Excellent Benefits 2024-05-30

    7 days ago

    Bismarck, North Dakota, United States LocumJobsOnline Full time

    LocumJobsOnline is working with CompHealth to find a qualified General Surgery MD in Fargo, North Dakota, 58102About The PositionCompHealth is currently assisting a North Dakota health system with their search for a vitreoretinal surgeon due to growth. Your schedule will be Monday through Friday with a 1:5 call rotation. You will join a glaucoma specialist...

  • Obstetrics and Gynecology Locum Tenens position in Bismarck, North Dakota

    4 weeks ago

    Bismarck, North Dakota, United States Medicus Healthcare Solutions Full time

    Opportunity DetailsMedicus has partnered with a hospital in northwest North Dakota with an opportunity for an OB/GYN to assist their team.About the Opening: Schedule: Monday-Friday, 8a-5p No call shifts Setting: Outpatient clinic Daily Volume: Up to 20 patients Procedures/surgery required*EMR: Cerner Support Staff: Family practice with OB Board certification...

  • Obstetrics and Gynecology Locum Tenens position in Bismarck, North Dakota

    6 days ago

    Bismarck, North Dakota, United States Medicus Healthcare Solutions Full time

    Opportunity DetailsMedicus has partnered with a hospital in northwest North Dakota with an opportunity for an OB/GYN to assist their team.About the Opening: Schedule: Monday-Friday, 8a-5p No call shifts Setting: Outpatient clinic Daily Volume: Up to 20 patients Procedures/surgery required*EMR: Cerner Support Staff: Family practice with OB Board certification...

  • Obstetrics and Gynecology Locum Tenens position in Bismarck, North Dakota

    3 weeks ago

    Bismarck, North Dakota, United States Medicus Healthcare Solutions Full time

    Opportunity DetailsMedicus has partnered with a hospital in northwest North Dakota with an opportunity for an OB/GYN to assist their team.About the Opening: Schedule: Monday-Friday, 8a-5p No call shifts Setting: Outpatient clinic Daily Volume: Up to 20 patients Procedures/surgery required*EMR: Cerner Support Staff: Family practice with OB Board certification...

  • Family Medicine Position in West-Central North Dakota

    3 weeks ago

    Bismarck, North Dakota, United States Medicus Healthcare Solutions, LLC Full time

    Opportunity DetailsOptimum is proud to partner with a hospital in west-central North Dakota with an opening for a Family medicine Physician to join their teamReside in a family-friendly community with great schools, beautiful parks, and local restaurants.Opening Details:Schedule: 8a-5pNo call or weekendsDaily Volume: 15-20 patientsBoard certification...

  • Server. Job in Bismarck Leisure Recruiter

    4 weeks ago

    Bismarck, North Dakota, United States Cracker Barrel Old Country Store, Inc. Full time

    Store Location: US-ND-Bismarck Overview: As a server at Cracker Barrel, you will serve up smiles and Southern goodness in a fast-paced, family-friendly environment. Our mission of Pleasing People guides everything that we do, and there's room for everyone at our table Servers keep 100% of their tips Responsibilities: If you are friendly and guest-focused,...

  • Server. Job in Bismarck Leisure Recruiter

    3 weeks ago

    Bismarck, North Dakota, United States Cracker Barrel Old Country Store, Inc. Full time

    Store Location: US-ND-Bismarck Overview: As a server at Cracker Barrel, you will serve up smiles and Southern goodness in a fast-paced, family-friendly environment. Our mission of Pleasing People guides everything that we do, and there's room for everyone at our table Servers keep 100% of their tips Responsibilities: If you are friendly and guest-focused,...

  • PRN Occupational Therapist

    6 days ago

    Bismarck, North Dakota, United States Infinity Rehab Full time

    Job Details Description Love Where You Work? -- Flexible Schedules-- Infinity Rehab is growing and building our team; so, we are seeking a passionate Occupational Therapist to provide inpatient therapy to individuals with a variety of medical conditions including orthopedic, neurological, and cardiopulmonary. This is an opportunity to experience an...

  • Project Manager

    1 month ago

    Bismarck, North Dakota, United States Doosan Bobcat North America Full time

    Job Information Bobcat Company is a leader in the global compact equipment industry. The Project Manager position plays a key role in developing new products that will lead Bobcat into the future and help maintain and strengthen a leadership position in a global market.Project Managers are tasked with managing projects as part of the overall project...