Event Coordinator

1 week ago

Hollywood, California, United States The Los Angeles LGBTQ Chamber of Commerce Full time

JOB DESCRIPTION

Event Coordinator
Part-Time - 40+ Hours per month

ABOUT US


The
Los Angeles LGBTQ Chamber of Commerce (LAGLCC) provides visibility, advocacy, and business development for the LGBTQ and allied business community.

We exist to serve our members via the creation of economic opportunity and business prosperity through:

  • Economic Development of the LGBTQ community of greater Los Angeles
  • Promoting our members and their business interests
  • Facilitating cooperation between government entities and the LGBTQ business community
  • Enhancement of the LGBTQ community's quality of life

JOB DESCRIPTION

JOB TYPE:
Part-Time, approximately 10-hours weekly

- (additional hours may be available for non-event-related administrative work, if desired)_

LOCATION:
Hybrid - Remote/In-person

- (In-Person Events are typically hosted at locations on the Westside; West Hollywood; Mid-City/Wilshire; and DTLA)_

REPORTS TO:
LAGLCC Executive Director (directly)

KEY DUTIES

BUSINESS NETWORKING LUNCHEON COORDINATION
Guest Speaker Outreach & Coordination

  • Identify and invite guest speakers
  • Coordinate logistics and requirements for guest speakers
Event Preparation

  • Confirm event location
  • Print menus and confirm totals with the restaurant
  • Prepare name badges and manage registrations
  • Confirm and coordinate with volunteers
On-Site / Day-Of Management

  • Arrive 30 minutes in advance to set up the registration/front table
  • Coordinate with servers on table setups, including numbers and menus
  • Distribute marketing materials

BUSINESS NETWORKING MIXER COORDINATION
Business Networking Mixer Preparation

  • Coordinate and reach out to potential locations
  • Prepare name badges and manage registrations
  • Plan and organize ice breaker activities
  • Confirm and coordinate with volunteers
On-Site / Day-Of Management

  • Arrive 30 minutes in advance to set up the registration/front table
  • Manage the event flow and ensure a smooth experience for attendees

ADMINISTRATIVE RESPONSIBILITIES

  • Assist with the preparation and mailing of member invoices (quarterly)
  • Enter event data and generate reports using ChamberMaster
  • Maintain accurate timesheets

SKILLS & QUALITIES
As well as being driven and having a desire to develop your skill set and grow with LAGLCC, the ideal Event Coordinator will have the following:

  • Proven experience in event planning and coordination
  • Excellent organizational and multitasking abilities
  • Strong communication and interpersonal skills
  • Ability to work independently and as part of a team

QUALIFICATIONS & REQUIREMENTS
Similar or related experience required.

Required proficiencies:

  • Word processing & spreadsheet software (e.g. Office 365 & Google Workspace)
  • Collaboration software (e.g. Slack & Notion)

Preferred proficiencies:

  • Experience working at a membershipbased organization or nonprofit
  • Experience working with association management software (e.g. ChamberMaster / GrowthZone)

WAGE

PTO

HOLIDAYS

MILEAGE
Hourly

$25

20 hrs/yr

(1:26 accrual)

Unpaid

Federal Holidays

Mileage Reimbursement

Job Type:
Part-time

Pay:
$ $25.00 per hour

Experience:

  • Events management: 1 year (preferred)
  • Customer service: 1 year (preferred)

Ability to Commute:

  • West Hollywood, CA preferred)

Ability to Relocate:

  • West Hollywood, CA 90069: Relocate before starting work (preferred)

Work Location:
Hybrid remote in West Hollywood, CA 90069

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