Sr. Associate Director, Internal Controls

1 week ago

Princeton, New Jersey, United States InsideHigherEd Full time
Overview

The Senior Associate Director- Internal Controls and Financial Analysis is a hands-on leader who reports to and assists the Senior Associate Controller in monitoring and ensuring an effective system of internal controls over financial reporting. The Senior Associate Director is responsible for the documentation of business processes that enable financial reporting, ensuring the reconciliation of balance sheet accounts, and for coordinating the review of internal controls over financial reporting with external auditors. The Senior Associate Director serves as an internal consultant to Finance & Treasury (F&T) on internal control policies, best practices, and training. The Senior Associate Director is also responsible for assisting with the financial reporting demands for external, internal, and regulatory purposes.

The Office of Finance & Treasury actively searches for staff members of exceptional ability and promise who share in Princeton University's commitment to excellence, and who present a diversity of viewpoints and cultures. We offer varied professional opportunities spanning all aspects of financial management, analysis, and processing in support of the teaching and research mission. As part of the University community, we respect the dignity and individuality of each member while trying to foster a sense of shared experience and common purpose. We are unwavering in our commitment to both diversity and community and embrace the variety of talents, backgrounds, and perspectives of all our colleagues.

Responsibilities

Development and Assessment of Internal Controls

  • Coordinate the development, documentation and maintenance of business processes that enable both external and internal financial reporting. Maintain business process narratives for internal control assessment purposes.
  • Coordinate the annual assessment of internal controls by the external auditors including the management response and follow up to the auditor's management letter.
  • Coordinate the annual SOC 1 review and assessment of internal controls of various external service providers to the University and the implementation of applicable user entity controls.
  • Develop internal control policies, best practices, and training materials for F&T organizations.
  • Conduct periodic reviews of access to various financial systems to ensure appropriate segregation of duties.
  • Coordinate the division-wide development and update of business continuity plans, regulatory compliance matrices, restricted data lists, record retention procedures and other control activities.

Management of Balance Sheet Reconciliation

  • Conduct training sessions in F&T as well as campus partners, as needed, on balance sheet reconciliations.
  • Ensure the reconciliation of all balance sheet accounts by their appropriate owners on a periodic basis. Develop a system of tracking, monitoring, and communicating the status of account reconciliations.
  • Collaborate with F&T technical team on the implementation and design of an account reconciliation solution for balance sheet accounts.
  • Ensure the reconciliation and balancing of accounts with numerous subsidiary, affiliate and student organizations of the University. Ensure the appropriate disposition of old and/or deficit balances

Staff Management/Development

  • Responsible for managing a staff of 1-2 accountants. This includes all aspects of staff management such as establishing goals and objectives, providing annual performance appraisals and salary increase recommendations and hiring for open positions when applicable.

Other Duties

  • Assist with year-end external financial reporting and analysis.
  • Perform special projects in the areas of financial reporting, analysis, and controls, as needed.
Qualifications

Essential Qualifications:

  • Bachelor's degree.
  • 7 to 8 years of public accounting and/or industry work experience.
  • Strong working knowledge of GAAP accounting and internal controls.
  • Strong analytical and problem-solving skills with close attention to detail.
  • Ability to collaborate with other departments, and balance multiple priorities from multiple stakeholders.
  • Strong Microsoft Office skills, including advanced Excel functions.

Preferred Qualifications:

  • Accounting experience with complex not-for-profit organizations and government sponsored programs.
  • Master's degree in business.
  • CPA

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS

Standard Weekly Hours36.25Eligible for OvertimeNoBenefits EligibleYesProbationary Period180 daysEssential Services Personnel (see policy for detail)NoPhysical Capacity Exam RequiredNoValid Driver's License RequiredNo Experience LevelDirector#LI-NC1

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