Current jobs related to Chief Deputy County Treasurer - Centreville, Michigan - St. Joseph County, MI

Union
Non-Union

Pay Grade
Grade 6 Salary

Wage Scale
Salary Range $44, $58, Based on experience.

Description

General Summary:

Under the supervision of the County Treasurer, supports the administration of the Treasurer's Office by assisting with the processing and maintenance of all tax records, assisting with the supervision of staff, overseeing the collection, receipt and accounting of funds, assisting with the research and investment of county funds, and performing various specialized accounting functions. Acts as the County Treasurer in that official's absence.

Essential Functions:

1. Assists in the supervision of the accounting and tax records staff including participating in the employment process, training, assigning work, and assisting with employee relations issues.
2. Prepares daily deposit and insures that deposits are made and credited to proper accounts.
3. Balances receipts and expenditures to monthly bank reports and provides Treasurer and Finance Director with bank report. Balances investment report with the general ledger and provides Treasurer and Finance Director with investment report.
4. Processes Board of Review, State Tax Commission, and Tax Tribunal adjustments/corrections. Issues refunds and bills local government units or prepares bills and reimburses local government units. Balances tax payment receivables related to these refunds and bills.
5. Bills taxpayers on Department of Treasury Principal Residence Exemption Denials. Sends Bona Fide Purchases to Department of Treasury, researching tax records, Register of Deeds records, and Equalization Department records for information on taxpayer and Principal Residence Exemption Affidavit.
6. Researches and responds to questions from taxpayers regarding Principal Residence Exemption problems with their property. Corresponds with local units, Department of Treasury, Local Property Services, Michigan Tax Tribunal and State Tax Commission to resolve issues.
7. Certifies deeds to verify there are no delinquent taxes which includes checking tax history and determining if legal description on deed is same as on the tax roll.
8. Performs various accounting processes such as maintaining the general ledger, posting receipts, preparing journal entries, and establishing proper fund, department, and line item account numbers for the general ledger according to the state's chart of accounts. Maintains bank records and provides trial balances for review by the Treasurer and Finance Director.
9. Disburses a variety of monthly and quarterly fees for Probate Court, Mobile Home Tax, Michigan Survey Monument Replacement Fees, and Real Estate Transfer Tax. Disburses District Health and Mental Health and Substance Abuse Services appropriations quarterly, transfers for Law Library semi-annually.
10. Disburses annually Commercial Forest Taxes, In Lieu of Taxes, Library Penal Fines, and Swamp Land Taxes to individual units of government and prepares related spreadsheets. Prepares annual Penal Fine Survey Report for the state.
11. Annually prepares Short Term Tax Bond information on tax levies. Bills the schools and county for their share of the bond. Prepares related spreadsheets.
12. Files monthly Sales Tax return and disburses any collected sales tax to the State. Prepares annual sales tax return.
13. Commencing in July and ending in March of each year, prepares tracking spreadsheets for current tax collection and disburses to taxing authorities every two weeks.
14. Prepares and finalizes settlement records with all villages, townships and cities in the county and oversees final distribution of all monies collected. Confers with city, township and village treasurers to settle accounts for all money levied in the tax year and reconciles differences in records. Prepares related spreadsheets.
15. Bills units for and disburses Debt Service Fund for sewer and water projects. Upon payment of Debt Service Funds, wire transfers funds from Debt Service checking to required lending institution.
16. Balances personal property receivables with general ledger, sending breakdown to township and city treasurers so that older years can be charged off through Circuit Court.
17. Annually prepares letters for stale dated checks and prepares report to Escheat uncashed/unclaimed funds to the State.
18. Annually assists the Treasurer in compiling requested information to auditors on investment schedules, schedule of accounts receivable, schedule of special assessments receivables, cash receipt registers, debt service schedules, schedule of adjusted final taxable value and tax levy, equalization report, and settlement of taxes collected with local units.
19. Performs the duties of other Treasurer's Office personnel, as required.
20. Performs other duties as required.

An employee in this position may be called upon to do any or all of the above tasks. (These examples do not include all of the tasks which the employees may be expected to perform.)

Position Requirements

Employment Qualifications:

Education:

• A high school diploma supplemented with coursework in finance, accounting or related areas.

Experience:

• Five years of progressively more responsible experience in bookkeeping, accounting or similar duties, preferably in a municipal finance or treasurer's office.

Other Requirements:

• Experience and proficiency in Microsoft Office Suite applications.

The qualifications listed above are intended to represent the minimum skills and experience levels associated with performing the duties and responsibilities contained in this job description. The qualifications should not be viewed as expressing absolute employment or promotional standards, but as general guidelines that should be considered along with other job-related selection or promotional criteria.

Physical Requirements:

(This job requires the ability to perform the essential functions contained in this description. These include, but are not limited to, the following requirements. Reasonable accommodations will be made for otherwise qualified applicants unable to fulfill one or more of these requirements):

• Ability to access county locations.
• Ability to use a keyboard to enter and retrieve information from a computer.
• Ability to communicate orally and in writing.
• Ability to perform the physical tasks associated with office operations.
• Ability to withstand prolonged periods of sitting in front of computer.

Working Conditions:

• Works in an office setting.

Full-Time/Part-Time
Full-Time

Shift
Days

Position
Chief Deputy County Treasurer

Exempt/Non-Exempt
Non-Exempt

Open Date
5/31/2024

Location
St. Joseph County Courthouse

About the Organization
The mission of St. Joseph County Government is to provide statutory and constitutional services in a fiscally responsible manner worthy of the dignity and respect of all County citizens. Non-mandated services requested by citizens shall be evaluated and prioritized within the same context of fiscal responsibility and public trust. The basis for providing such services shall include, but not be restricted to: the safety and well-being of the public, the protection and improvement of natural resources, and the expansion of economic opportunities for all citizens.

St. Joseph County Government as stewards of people and resources promotes equal opportunity for all, and hereby encourages the talents, creativity and leadership of all County employees in striving for prompt, courteous, respectful and efficient delivery of services.

St. Joseph County provides an excellent benefit package. This includes health, dental, vision, life, and short and long term disability insurance. We also offer a very generous sick and vacation package and 13 paid holidays for most positions. Pension plans are available for many of our employees as well as additional retirement options.

EOE Statement
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, sexual orientation, gender identity, marital status, protected veteran status or any other characteristic protected by law.

This position is currently accepting applications.

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