Document Services Coordinator

2 weeks ago


Grand Prairie, Texas, United States Texas Department of Aging & Disability Services Full time
Admin Assistant III Position at Our Company

Are you a detail-oriented individual with a passion for administrative tasks and document management? If so, we have an exciting opportunity for you to join our team as an Administrative Assistant III.



Job Description:

As an Administrative Assistant III, you will be responsible for overseeing the document services center operations including processing requests, reproduction, and bindery work. You will also lead a team and ensure timely distribution of printed materials.


  • Copy/reproduce and deliver printed materials to customers
  • Troubleshoot document/mail flow and implement solutions
  • Maintain logs for tracking document services and mail activities
  • Inspect equipment and vehicles, perform minor repairs, and submit reports
  • Sort and route mail, receive packages, and distribute appropriately
  • Order and manage inventory of supplies for operations

Essential Job Functions:
  • Attend work regularly and perform assigned duties
  • Operate and maintain equipment efficiently
  • Resolve document/mail flow issues
  • Track and report on document services and mail activities
  • Inspect and maintain equipment and vehicles
  • Organize and distribute mail and packages
  • Manage inventory of supplies

Knowledge Skills Abilities:
  • Skill in using standard agency computer hardware and software
  • Ability to manage multiple priorities and work assignments
  • Operate specialized equipment and motor vehicles
  • Effectively communicate orally and in writing
  • Compile data and make computations
  • Develop and maintain working relationships
  • Travel locally and across the state as required


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