Copy Clerk

The Office Services Copy Clerk supports pre-production and post-production activities, focusing on inventory management, shipping and receiving, and assisting the Production team with various tasks to ensure smooth operations and timely order fulfillment.

• Use job tracking systems (EFI ShipExpress, PrintSmith Vision, FedEx Ship Manager) to prepare and label shipments accurately
• Verify incoming shipments, ensure goods are in acceptable condition, and update inventory records
• Log new orders and route them to the appropriate departments
• Monitor inventory levels and notify management when supplies need restocking
• Organize and maintain stock to support efficient production operations
• Assist with finishing tasks, including shrink wrapping, folding, collating, stapling, kitting, and bundling
• Prepare kits by pulling inventory, assembling items, and packaging for delivery
• Serve as a quality assurance checkpoint by thoroughly reviewing completed jobs before shipment
• Notify the team of any reprint needs and collaborate to resolve issues
• Support customer service by tracking shipped packages and handling walk-up order deliveries
• Follow waste reduction and safety practices

• Minimum one year of administrative or file clerk experience
• High school diploma or GED required
• Valid driver’s license
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
• Familiarity with Adobe Creative Suite (Photoshop, Illustrator, Acrobat)
• Strong multitasking, organizational, and prioritization skills
• Knowledge of bindery equipment and techniques (folding, scoring, laminating)
• Familiarity with CMYK ink systems and paper stocks
• Excellent attention to detail, proofing skills, and ability to follow instructions
• Ability to work on your feet and lift up to 50 lbs

This position requires standing, moving around, and lifting for extended periods. The ability to operate computer equipment, bend, stoop, reach, and carry up to 50 lbs is essential.

• Self-motivated, goal-oriented, and adaptable
• Strong communication and interpersonal skills
• Team player with a willingness to accept feedback and improve
• Consistent attendance and punctuality are critical

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.