IT Procurement Specialist

Job Title: IT Procurement Specialist
Location: Mequon, WI (Hybrid Work Environment)
Job Type: Full-Time on Contract to Hire
Rate: $30.00 per hour on W2 (salary conversion $60/65K) Position Summary:
We seek a detail-oriented and experienced IT Procurement Specialist to join our team. The ideal candidate will have a background in IT procurement, particularly within a Managed Service Provider (MSP) environment, and expertise in cloud platforms like Microsoft 365 and Azure. You will oversee the procurement of IT hardware, software, and services while optimizing costs and maintaining compliance with organizational policies.Key Responsibilities:
Procurement and Vendor Management

• Manage the complete procurement lifecycle for IT assets, including hardware, software, and cloud services.
• Develop and maintain relationships with IT vendors and service providers, ensuring competitive pricing and service quality.
• Negotiate contracts, service-level agreements (SLAs), and licensing terms, with a focus on MSP-specific needs.
• Evaluate vendor performance and provide recommendations for renewals or alternatives.

IT Asset and Licensing Management

• Maintain an accurate inventory of IT assets, licenses, and subscriptions.
• Monitor and manage Office 365 and Azure licenses to ensure efficient utilization and compliance.
• Collaborate with internal teams to forecast IT needs and align with budget plans.

Cloud and Software Management

• Work closely with IT administrators to procure and optimize Microsoft 365 services, including Exchange Online, Teams, and SharePoint.
• Support provisioning and scaling of Azure cloud services to meet organizational and client requirements.
• Research and recommend cost-saving opportunities in cloud and software procurement specific to MSP operations.

Compliance and Reporting

• Ensure IT procurement practices comply with company policies, industry standards, and client contracts.
• Create and present reports on procurement activities, including spend analysis, cost savings, and vendor performance metrics.
• Stay informed on emerging trends in cloud services and MSP procurement to enhance processes.

Qualifications:
Required Skills and Experience

• Proven experience in IT procurement, with a strong preference for candidates who have worked in a Managed Service Provider (MSP) environment.
• Expertise in software licensing models, especially for Microsoft Office 365 and Azure.
• Familiarity with IT asset management and procurement best practices in MSP operations.
• Strong negotiation, organizational, and communication skills.
• Proficiency in procurement and vendor management tools.

Preferred Skills:

• Knowledge of IT infrastructure and cloud technologies within an MSP context.
• Experience in budgeting, cost analysis, and client-focused procurement strategies.
• Certifications in Microsoft Azure or Office 365 Administration are a plus.

 

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

---