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Sr. Manager, Pre-Award Sponsored Programs

3 months ago

Mesquite, United States InsideHigherEd Full time
Current Dallas College employees will need to log into Workday through My Apps to apply. Simply enter "Find Jobs" in the Workday search bar to view open positions and submit your application.

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date. To view the job posting closing date please return to the search for jobs page.
If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.Weekly Work Hours40Compensation RangeStaff Range N06Salary Minimum$65,000.00 AnnuallyFLSAUnited States of America (Exempt)Position TypeStaff

Job Summary

The Senior Manager, Pre-Award will work with and report to the Senior Director, Pre-Award at Dallas College in the Division of Sponsored Programs to support the successful submission of grant proposals. The Senior Manager, Pre-Award will work with faculty, staff, and internal leadership across academic, operational, and workforce units to develop sponsored programs at Dallas College.

Required Knowledge, Skills, and Abilities

  • Strong knowledge of grant funding policies and procedures and applicable local, state, and federal regulations. Knowledge of federal, state and community funding sources and mechanisms.

  • Experience in leading and supporting the development of grant proposals.

  • Familiarity with multiple types of grant proposals including Federal, State, and private sources.

  • Ability to provide guidance and resources for grant proposal development and letters of collaboration/commitment.

  • Able to effectively address overlapping projects and deadlines.

  • Excellent organizational skill and must be able to prioritize responsibilities and handle multiple tasks relating to concurrent projects.

  • Proven project management experience as well as strategic planning, writing, and editing skills.

  • Ability to research, analyze, and interpret data and prepare relevant reports, statements and/or projections for department goals and/or proposal development.

  • Ability to be flexible depending on the needs of the division, and/or other stakeholders.

  • Ability to prioritize competing priorities and manage multiple tasks of various projects involving both internal and external stakeholders.

  • Ability to solve problems and think critically.

  • Demonstrated skill level in the use of personal computers and related software applications.

  • Establish and maintain working relationships with a diverse, multicultural district-wide network and external constituents to ensure deadlines are met.

  • Ability to stay abreast of current federal regulations and pending revisions, the Federal Acquisition Regulations, Code of Federal Regulations, cost accounting standards, Texas laws, and Dallas College policies and reporting requirements to ensure continued compliance.

  • Ability to provide technical advice and information to faculty and staff in area of expertise. Must be able to interpret complex regulations and requirements.

  • Excellent oral and written communication skills.

  • Excellent interpersonal skills and the ability to create strong professional relationships with colleagues, staff, and clients.

Key Responsibilities

  • Grant Proposal Development:

    • Lead in the development of grant proposals as assigned by the Sr. Director, Pre-Award

    • Support the Sr. Director and Director in proposal development as assigned.

    • Review funding agency guidelines and identify key requirements.

    • Successfully engage with various groups or committees across organizational units and campus locations that would be key to the success of a grant award.

    • Work closely with team leaders, faculty, staff, and leadership across Dallas College to prepare project plans and other documentation necessary to support the planning and development of the project.

    • Identify project costs and draft budgets. Budget preparation, related documentation, and proposal submission forms.

    • In partnership with Sr. Director of Pre-Award, provide guidance on proposal preparation and feedback or edits on proposal drafts.

  • Research:

    • Assist with prospecting for grant opportunities.

    • Per assigned team, develop quarterly prospect research calendar, memo, and or other special announcements.

  • Pre-Award Operational Support

    • Supervise assigned Interns & Student Workers

    • Respond to general Pre-Award Inquiries

    • Conduct preliminary research and/or synthesize provided data points related to new funding opportunities and/or current proposals and associated projects; submit findings to department and/or college leadership.

    • Develop and update Pre-Award grant development tracking, analysis, and reporting.

    • Maintain and route PreAward@dallascollege.edu emails to appropriate team members.

    • Maintain and submit updates for the Division of Sponsored Programs SharePoint site, Website, Teams folders, drives, etc.

    • Regularly maintain and update the grant database software and disseminate ongoing reports.

    • Complete and disseminate Pre-Award Performance Reports to Dallas College leadership (Provost, Vice Provosts, Vice Chancellors, Associate Vice Chancellors, etc.) and Campus Presidents.

    • Partners with Admin Support Team to submit Marketing, IT, Facilities, HR, and other operational unit requests.

    • Partners with Admin Support Team and Director of Pre-Award with the coordination of training space, materials, scheduling, set-up, refreshments and audio/visual.

    • Complete and submit requests for all purchasing and procurement for Pre-Award.

    • Review and package team grant-related documents for approval and signature

    • Maintain copies (hard-copy and electronic) of necessary documentation for all grants accordingly to ensure compliance with funding agency record retention requirements.

    • Assists the Senior Director, Pre-Award and Director, Pre-Award as needed.

  • Other duties as assigned.

  • Completes required Dallas College Professional Development training hours per academic year.

  • Performs other duties as assigned.

Physical Requirements

Normal physical job functions performed within a standard office environment. Reasonable accommodations may be made to individuals with physical challenges to perform the essential duties and responsibilities.

Minimum Qualifications

  • Bachelor’s degree plus 2-4 years of experience in grant proposal development / Pre-Award activities, or associate degree plus 4-6 years of experience in grant proposal development / Pre-Award activities.

  • Official transcript will be required.

  • Bilingual or multilingual preferred.

*** Will be subject to a criminal background check. Some positions may be subject to a fingerprint check. ***

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Incumbents may be directed to perform job-related tasks other than those specifically presented in this description. Position requires regular and predictable attendance.

About Us

Since 1965, Dallas College, formerly Dallas County Community College District, has served more than three (3) million students. Comprising seven campuses located around the Dallas/Fort Worth area, we are one of the largest community college systems in the state of Texas. We strive to be a leader in the community college space, placing students at the center of everything we do.

Dallas College is committed to cultivating an environment of opportunity and belonging for all students and employees.

We recognize that the Dallas College workforce, and the diverse talent that stems from it, is directly linked to our success. We are part of an equal opportunity system that provides education and employment opportunities without discrimination on the basis of any protected attribute, including race, color, religion, national origin, sex, disability, age, sexual orientation, gender identity or gender expression, veteran status, pregnancy or any other basis protected under applicable law. In accordance with applicable law, Dallas College will make reasonable accommodations for applicants and employees’ religious practices and beliefs, as well as any mental health or physical disability needs.

Applications DeadlineAugust 14, 2024