AR / Collections Specialist

Job Title: Accounts Receivable/Collections Specialist

Our client is a leading manufacturer in technology, providing high-quality products to clients worldwide. They are committed to excellence and are seeking a dedicated and detail-oriented Accounts Receivable/Collections Specialist to join their dynamic team. This is an excellent opportunity for an experienced professional looking to contribute to a fast-paced and growing company.

The Accounts Receivable/Collections Specialist will be responsible for managing the company's outstanding invoices, ensuring timely collection of payments, and maintaining accurate records. This position requires strong attention to detail, excellent communication skills, and the ability to work independently and collaboratively within the finance team.

• Manage Accounts Receivable: Monitor and maintain the accounts receivable aging report, ensuring timely payment of invoices.
• Collections: Contact clients regarding overdue invoices, negotiate payment terms, and resolve any payment disputes or issues.
• Billing & Invoicing: Ensure accurate and timely invoicing, including verifying pricing, terms, and quantities with sales or production departments.
• Customer Communication: Build and maintain positive relationships with clients, acting as the primary point of contact for accounts receivable and collections inquiries.
• Reconciliation: Perform monthly reconciliations of accounts receivable to ensure accuracy of accounts and resolve discrepancies.
• Documentation & Reporting: Prepare and maintain detailed records of collections activities, communications with clients, and payment arrangements.
• Credit Management: Assist in evaluating customer creditworthiness and working with management to establish appropriate credit limits and payment terms.
• Collaborate with Other Teams: Work closely with the sales, production, and customer service teams to resolve issues related to billing, payment, or product delivery that may impact accounts receivable.
• Process Improvement: Continuously assess and improve accounts receivable processes to reduce delinquency and improve cash flow.

• Education: High school diploma required; Associate's or Bachelor’s degree in Accounting, Finance, or a related field is preferred.
• Experience:
  • 3+ years of experience in accounts receivable, collections, or a related finance role, preferably in a manufacturing or industrial environment.
  • Proven track record of managing collections, resolving disputes, and improving cash flow.
• Skills:
  • Strong understanding of accounts receivable processes, billing, and collections.
  • Experience with ERP systems (e.g., SAP, Oracle, NetSuite) and proficiency in Microsoft Excel.
  • Excellent communication and negotiation skills.
  • Ability to handle sensitive customer information with discretion and professionalism.
  • Strong attention to detail and organizational skills.
• Personal Attributes:
  • Proactive, self-motivated, and able to work independently.
  • Strong problem-solving skills and a solutions-oriented approach.
  • Ability to maintain positive client relationships while enforcing company policies.

• Experience in the manufacturing or distribution industry is a plus.
• Familiarity with credit risk management and financial analysis.

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.