Transfer Credit Evaluator

3 weeks ago

Idaho Falls, United States InsideHigherEd Full time
Job Summary

The Transfer Credit Evaluator is a full-time professional staff member responsible for several areas such as transfer credit, student file audits, various student petitions, degree pathways, and reports. The successful candidate will evaluate transfer credit for students while considering degree applicability and equivalent coursework at CEI. The candidate will also be in charge of ensuring accuracy in student accounts as well as facilitating various petitions on behalf of students. Additionally, the candidate will be responsible for working with other colleges and universities regarding the updating and/or creating of new pathways to their institutions.

This position also participates in efforts to help students achieve their educational goals by supporting Advising services with tools and resources that can help track student progress. The Transfer Credit Evaluator works closely with students, faculty, and departments within Student Affairs including, but not limited to: Admissions, Financial Aid, and Student Advisors, along with other programs to ensure high-quality delivery of services. This position is often one of the first points of contact for potential students, and therefore must demonstrate knowledgeability and care for each student’s needs.

Typical Job Functions

Reviews official transcripts for transferrable credit/determines equivalent contentResponsible for student account audits (SOAR Reviews) after a student is fully admittedCorresponds with potential/current students regarding transcript reviewsCreates and maintains transfer equivalencies in the identified systemWorks directly with students who may submit petitions for non-equated courses Responsible for equating student credits in the field of Prior Learning – such as AP tests, CLEP tests, or Joint Service TranscriptsOversees the maintenance of the State Transfer Portal, uploading updated documents twice a yearResponsible for running the Waitlist process before the start each academic termPoint of contact for other institutions, or faculty and/or staff from other institutions reaching out for transfer information Proficient with the use of software used by CEI such as Recruit, Colleague, Softdocs, and Etrieve Works together with the rest of the Registrar’s Office in preparation for CEI’s commencement ceremony held once a yearWorks within the Registrar’s Office to maintain the integrity of student records and to comply with college policies, deadlines, and procedures related to student enrollmentWorks closely with other Student Services and enrollment management staff to deliver a wide range of support and customer service functions to students, faculty, and staffMaintains expert-level knowledge of applicable policies, procedures, regulations, rules, statutes, and lawsKeeps abreast of federal and state regulations and institutional policies to ensure compliance with those requirements Cooperates in the development of efficient, technology-driven processes to ensure that the highest quality data standards are metWorks with Institutional Research to gather and analyze data for reports and other documentsMaintains effective working relationships with faculty, staff, and the community to actively support a team approach to accomplish goalsParticipates in some evening and recruitment eventsPerforms other job-related duties as assignedMinimum Qualifications

Bachelor’s Degree from a regionally accredited institution or 4 or more years of relevant experience combined with educationWorks well independently and as a teamData Entry ExperienceDetail-oriented Excellent verbal, written, and interpersonal communication skills, including public speaking and the ability to represent the college in a positive way to diverse populationsIncumbent must reside in Idaho (Currently CEI doesn’t sponsor H-1B Visas)Additional Desired Qualifications

Experience with Ellucian/Colleague, Datatel or other post-secondary application softwareExperience working in a Registrar’s OfficeBilingual (Spanish)

______________________________________________________________________________________

Physical Demands and Work Environment:

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

On-site work is essential and regular predictable attendance is required. Employees may be required to work at occasional events and handle tasks outside of regular working hours.


Background Investigations:
Employment at College of Eastern Idaho will be contingent upon the successful completion of a criminal background investigation and may require a credit and/or motor vehicle background investigation depending on the position. Please refer to Policy 225: Background Checks.


AA/EOE/ADA: Hiring is done without regard to race, color, religion, national origin, sex, age, or disability. In addition, preference may be given to veterans who qualify under state and federal laws and regulations. If you need special accommodations to satisfy testing requirements, please contact the Division of Human Resources.

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