Position OverviewOperations Services supports KU's mission of learning, scholarship, and creative endeavor by operating and maintaining the University's physical plant and grounds. Procurement of supplies, tools, repair parts and building materials for Facilities Services (FS) at the University of Kansas is managed in a large storeroom/ sales operation in order to maintain the proper level of inventories needed to carry out an efficient "maintenance" and "remodeling" program. Supplies, tools, repair parts and building materials are maintained in and distributed from a central warehouse. Work involves filling requests for equipment/ supplies, purchasing stock items for adequate needs, receiving and stocking shipments, and maintaining inventory information in a computerized inventory system.Job Description25% - PURCHASING: Compares current inventory counts with past usage to maintain a quantity of inventory as needed determined by the Supervisor. Contacts vendors, distributors, manufacturers, local, state and national suppliers to find needed items or suitable replacement parts. Replacement parts are for both state-of-the-art equipment and for equipment from the 60's, 70's and 80's vintage. This requires good communication skills in order to be able to communicate with various sales/manufacturer representatives for the purpose of placing orders for stock items, requesting quotes, verifying pricing and following up with any vendor related issues as they come up. Determines when items are on various state contracts, when items can be purchased under departmental authority and when items must follow a bid procedure. Maintains knowledge of technical descriptions and attributes of each part to be able to tell if a substitution is for a like part. All orders must be placed in compliance with FS, University and State policies and procedures. Review the reorder report for assigned items on a daily basis and place orders with appropriate various vendors. Determine if parts/materials should continue to be a stock item before reordering. Sourcing and setting up new part numbers as needed.

25% - STOREROOM RELEASES: Provides counter assistance to serve the FS shops/units and other KU departments. Must become familiar with location of 10,000+ items in the Storeroom to provide expedient service. Items include all maintenance crafts; carpentry, electrical, plumbing, paint, steam, HVAC, construction, and instrumentation. Issues items out of inventory system and ensures the materials are issued to the correct Work Order so that funds are allocated correctly and that costs are appropriately charged for billable jobs. Assists customers and retrieves items in a timely manner in order to reduce waiting time of maintenance workers and the equipment to be serviced.

20% - RECEIVING AND STOCKING: Inspects materials received, verifies receipt of items and checks quantity of received goods against packing slips. Notes any discrepancies, damage, etc. on packing slip and independently contacts vendor to resolve issues of damage or inaccurate shipments. Receives into inventory and verifies the items for which purchase orders were generated. Puts items away in proper location in Storeroom for expedient retrieval. Accurate and prompt receiving and stocking is imperative to ensure that all repair jobs can be completed in a quick and efficient manner without loss of time due to lack of supplies. Contact the appropriate shop person to pick up shop orders that were delivered here.

15% - INVENTORY CONTROL COMPUTER SYSTEM: Conducts periodic, and cycle count physical inventory of stock and submits correction to Warehouse Manager to ensure accuracy of inventory records. Makes recommendations on updates and improvements.

15% - OTHER: Maintains clean, orderly, hazard free, fire safe and secure workplace. Unload delivery trucks. Assist with outgoing freight for shipment. Shovels snow as needed by FS snow policy. Assist with other staff duties when absences and vacancies occur. Perform related work as required and any other duties as needed or assigned by Supervisor.Position Requirements

1. Ability to lift and carry up to 20 pounds frequently and up to 50 pounds occasionally, with or without an accommodation.
2. Willingness and ability to work overtime as needed.
3. Certified/licensed to drive Forklift or ability to be certified.(In house training will be done)
4. Must have a valid driver’s license by the time of hire and maintain that license throughout employment.

Required Qualifications

1. High School diploma or completion of G.E.D. equivalency.
2. One (1) year of experience in purchasing or inventory of supplies.
3. Previous experience that required performing basic math and/or basic counting skills, as evidenced by application materials.

Preferred Qualifications

1. Computer skills, including knowledge of MS Office software, as evidenced in application materials.
2. Experience with inventory management system (Maximo experience a plus), as demonstrated in application materials.
3. Demonstrated experience with skilled trades, as evidenced in application materials.
4. Previous work experience with inventory/counting as demonstrated in application materials.

Additional Candidate InstructionsIn addition to the online application, the following documents are required to be considered for this position:

1. A cover letter addressing how required and preferred qualifications are met.
2. Resume or curriculum vitae.
3. Contact information for three professional references.

Application review begins Friday, August 9th and continues until a pool of qualified applicants is identified.Contact Information to ApplicantsLenny DeFazio
ldefazio@ku.eduAdvertised Salary Range35,776.00Work ScheduleM-F 7:30 am to 4 pmApplication Review BeginsFriday August 9, 2024Anticipated Start DateMonday August 19, 2024Apply to Job

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