Assoc Dir, Admin-Budg Svcs FSS0

Extended Job Title
Assoc Dir, Admin-Budg Svcs FSS0
Org Level 1
Texas Tech Univ Health Sciences Ctr
Org Level 7
201501 - Physical Plant Lbk
Position Description
Performs administrative duties in the management and coordination of a large specialized project and program. Under general supervision, performs varied and complex administrative duties requiring independent judgment and the application of established policies and procedures. May provide supervision and direction to clerical, para-professional or professional staff members.
Requisition ID
39176BR
Optional Attachments
Professional/Personal Reference, Other Documents Supporting Qualifications
Travel Required
Up to 25%
Pay Grade Maximum
Salary commensurate with education, experience and/or skills.
Major/Essential Functions

• Direct administrative support to the AVP and VP for all functions to include, but not limited to, calendar schedules, budgets, travel, accounting, personnel items as related to Facilities and Safety Services. 
• Gathers, evaluates and provides summary information, reports, etc. with assessments utilizing complex qualitative and quantitative data such as financial information, e.g institutional monthly ledger accounting reports to fulfill departmental requirements and organizational initiatives.
• Participates in and responsible for a variety of departmental activities and requirements such as procurement, training, planning and recruitment committees.
• Departmental lead in the preparation of annual operating budget, WEAVE reporting, SACS Accreditation documentation requirements, Joint Commission documentation requirements, and Campus Condition Index (CCI) report.
• Assist with the monitoring and optimization of key performance metrics/scorecards including but not limited to project accounting on construction and renovation projects in support of institutionally managed work.
• Works with Accounting, Purchasing/Payment Services, and Budget departmental personnel to ensure budget revisions, new funds, const transfers are handled, payments are completed timely and ensuring funding issues are identified and resolved quickly to avoid accounting problems.
• Work closely with Contracting personnel to effectively maintain required maintenance contracts, coordinating RFPs as necessary and assisting FSS to sustain current vendor contracts.
• Ability to prioritize, multi-task and meet critical deadlines.
• Ability to work and maintain good working relationship with diverse staff at all campuses. Such as project coordinators, maintenance personnel, safety, materials management, custodial, work control, technical, administrative and executive personnel.
   

Grant Funded?
No
Pay Grade Minimum
Salary commensurate with education, experience and/or skills.
Pay Basis
Monthly
Work Location
Lubbock
Preferred Qualifications

• Ability to effectively use, learn and maintain a variety of both facility and TTUHSC Institutional software(s) and applications.
• Current employee of TTU, TTUHSC or TTUS.
• Experience gathering, documenting and analyzing quantitative information for decision making and planning.
• Understanding of and ability to use State of Texas purchasing processes and guidelines.
• Knowledge of project management to assist and prepare contracts, manage administrative projects and initiatives.
• Knowledge and experience maintaining budgets, coordinating with various departments to achieve outcomes to include Budget, Accounting, Purchasing and Contracting.
• Experience planning, organizing and monitoring work of other office staff while assembling organizational data of a complex nature, as well as prepare and submit required reports from such records.

Campus
HSC - Lubbock
Department
Physical Plant Lbk
Required Attachments
Resume / CV
Job Type
Full Time
Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan website.
Job Group
First line Managers
Shift
Day
EEO Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.
Required Qualifications
Bachelor's degree in the area of specialization or closely related field. Four years of related administrative and technical experience. Additional job related education may be substituted for the required experience on a year-for-year basis.
Does this position work in a research laboratory?
No
Jeanne Clery Act
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website.

---