Accounts Payable Specialist

3 weeks ago

Farmington, United States Vaco Full time

Job Title: Accounts Payable Clerk

Position Overview:
Our nonprofit client is seeking a dedicated and detail-oriented Accounts Payable Clerk to join their finance team. This individual will play a key role in managing the accounts payable process, including opening and processing invoices, performing data entry, and preparing invoices for timely payment. Experience with Sage accounting software is preferred. The ideal candidate will have strong organizational skills, an eye for detail, and a commitment to accuracy and efficiency.

Key Responsibilities:

  • Open and review incoming invoices to ensure accuracy and proper documentation.
  • Enter invoice data into the accounting system (Sage, preferred) in a timely and accurate manner.
  • Prepare and process invoices for payment in accordance with company policies and procedures.
  • Ensure that all vendor payments are made on time and in compliance with terms and contracts.
  • Maintain organized records of all invoices, payments, and related documentation.
  • Reconcile accounts payable transactions and resolve any discrepancies or issues.
  • Communicate with vendors to clarify payment terms, resolve billing issues, and address inquiries.
  • Assist with month-end and year-end closing processes as needed.
  • Collaborate with the finance team and other departments to ensure the smooth flow of accounts payable operations.
  • Perform other accounts payable duties and related tasks as assigned.

Preferred Qualifications:

  • High school diploma or equivalent; additional accounting or finance education is a plus.
  • Previous experience in an accounts payable or similar finance role.
  • Experience with Sage accounting software is highly preferred.
  • Strong attention to detail and accuracy.
  • Ability to prioritize tasks and meet deadlines.
  • Excellent communication skills and the ability to work well with vendors and internal teams.
  • Proficient in Microsoft Excel and other basic office software.

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.

  • California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
  • Virginia residents may access our state specific policies here.
  • Residents of all other states may access our policies here.
  • Canadian residents may access our policies in English here and in French here.
  • Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

  • the individual’s skill sets, experience and training;
  • licensure and certification requirements;
  • office location and other geographic considerations;
  • other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

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