Program Planner

About Us

Lorandus, a One10 Company, is a boutique event management firm located in Cambridge, specializing in meetings and communication services. We provide our corporate clients with tools to help them recognize, engage, and reward their employees to inspire great results and retain their best talent.

Our team has a wealth of experience in event planning, incentive travel, and destination sourcing, and we are passionate about creating unforgettable events that exceed our clients’ expectations. We are creative, hardworking, and honest individuals that work together and help each other do our best work every day. Our culture of performance ensures that every team member gets the support they need to succeed

Role Overview

As a Program Planner, you will support our team in the sourcing and procuring of Meeting & Event destinations and locations. Throughout the Planning process, you will need to maintain a collaborative and professional relationship with other Lorandus team members, as well as our trusted vendor partners and our valued clients.

Scope of Work

Under the direction of the Director of Program Planning & Vendor Relations, your duties will include:

• Develop RFP requests based on the requirements expressed by the client
• Submit & liaise RFP requests to vendor partners as required
• Collect, create, maintain, and effectively organize the information obtained from vendors
• Research and resource key elements of the proposal process reporting to the Program Planner/Designer
• Contribute to the development of client proposals, site inspection documents and other Planning related documents
• Establish a Program Design document
• Establish detailed Budget Proposals using Microsoft Excel
• Keep the leadership team up to date on planning progress
• Prepare & present information for internal meetings on the project
• Prioritizing duties to adhere to assigned timelines and critical deadlines, often managing multiple projects at the same time
• Attend suitable educational industry events and FAM trips upon approval
• Mutually agreed upon sundry duties as required

Knowledge, Skills, and Abilities

• 1-2 years of experience as a Meetings & Events Program Planner/Purchaser
• Certified Meeting Professional (CMP) certificate or similar post-secondary education (preferred)
• TICO certification or equivalent for other provinces
• Proficiency in Microsoft 365, particularly Excel
• Strong consultative approach to understanding client needs and providing tailored solutions
• Ability to work independently while also being an impactful collaborator
• Exceptional communication skills (verbal and written)
• Ability to multitask and manage multiple projects with competing deadlines
• Excellent prioritization and time management skills
• Strong customer service orientation, ensuring high-quality results and client satisfaction
• Attention to detail and pride in delivering successful outcomes for projects of all sizes

This job description is intended to convey the general nature and scope of the position and not to be construed as an exhaustive list of all responsibilities, duties, and skills required. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Lorandus is proud to be an equitable employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.