Vendor Data Specialist

JOB DESCRIPTION

ABOUT THE ROLE:
The Vendor Data Management Specialist will be responsible for handling and resolving Vendor data issues. They will be the key liaison between the P2P team, Sourcing, Treasury, Vendor, Buyer, Requestor and Business. This role will document processes, review SOPs, implement controls and enhancements to improve the Vendor Data Management processes. The role will work closely with third party consultants and other cross functional leaders share best practices, ensure that processes developed to be best in class and contribute towards Global Vendor Data standards.

GENERAL DUTIES & RESPONSIBILITIES

• Interact with Vendors to obtain key information.
• Collaborate with business and procurement/sourcing teams to ensure new vendors are onboarded, data is recorded accurately and completely. 
• Lead resolution for Vendor data issues, escalations, and emergencies.
• Collaborate with key stakeholders (P2P team, Sourcing, Accounting, Treasury, IT, and Business) to implement & improve Vendor Data processes.
• Develop Vendor Data documentation, processes, controls, and SOPs.
• Able to respond and analyze ad hoc Vendor Data reporting requests.
• Respond to audit queries and reconciliations.
• Maintain and ensure that vendor information is accurate and up to date. 
• Protect sensitive vendor information (banking information) and ensure compliance with data standards and regulations. 
• Investigating and resolving issues related to vendor creation, modification, incorrect/incomplete data.

WHAT YOU WILL NEED:

• Strong knowledge of an ERP system, preferably Oracle and Raindrop.
• Strong knowledge of the Procure-to-Pay process.
• Excellent communication skills and customer centric disposition that can diffuse contentious situations with vendors and internal customers.
• Skilled in providing analysis and commentary on metrics and files.

GENERAL KNOWLEDGE, SKILLS & ABILITIES

• Experience working with finance ERP systems and reporting tools (Oracle, Trax, HFM, Raindrop, Excel).
• Excellent skills in communicating ideas both verbally and in written form in a clear, concise, and professional manner, with all levels, including presentations.
• Requires general business skills, industry knowledge, accounting principles and the Procure to Pay process.
• Strong analytical and problem-solving skills including the use of Excel.
• Ability to utilize judgment in decision making process related to job tasks.
• Skill in productivity, planning, and workload management.
• Ability to design, document, and implement process improvements.

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

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