Sr Netsuite Administrator

Netsuite System Administrator 
The Netsuite System Administrator is primarily responsible for actively participating in the implementation and administration of Netsuite.? Due to the dual nature of this role, this job description divides the key responsibilities into two sections:

Key Implementation Responsibilities and Key Administration Responsibilities. 
The Administrator should have a thorough understanding of the overall goals of the implementation and be able to make and/or act upon most implementation decisions, in cooperation with the appropriate business unit representatives (Business Analysts).? This role will be responsible for all configuration tasks when implementation is complete. 
 
Key Implementation Responsibilities 
During implementation of Netsuite, the Administrator is responsible for: 

• Implementation of Netsuite, working as a key liaison between the Project Team and the business representatives 
• Ownership of understanding and identifying customer requirements and development of systems that support the Netsuite productivity improvements and enforce corporate policies and procedures. 
• Management/Gate Keeping of the system configuration, including design and data migration decisions. 
• Management/Gate Keeping of Development, Data Migration and Testing environments to ensure integrity throughout the implementation.
• Management of User provision and permissions
• Customization of Forms, Fields, Online forms, and Custom Records 
• Creation and Unit testing of workflows
• Support User Acceptance testing tasks 

Key Administration Responsibilities 
After completion of the implementation, including integration of acquired businesses, the Administrator will be responsible for: 

• Maintenance and daily management of the ERP application. 
• Technical and system administration, including data integration with multiple systems.
• Functional and technical requirements, system configuration, data integrity and all system-related policies and procedures. Define and write functional requirements based on staff business needs. 
• Providing 2nd line line support with regards to all aspects of Netsuite and data maintenance. 
• Primary point of contact to Netsuite vendors support team. 
• Planning, reviewing, and customizing Netsuite as needed to meet needs of staff.
• System adoption and satisfaction, including training users on the ERP system relevant to their jobs; provide support to users and maintain proper system access; and support end user technical requests.
• Monitoring end-user usage of systems, tracking performance, performing daily administrative and support tasks, and maintaining and up-dating system documentation. 
• Development and implementation of policies, procedures, and guidelines to ensure the quality of data and perform regular data audits; resolve of data integrity issues. 
• Development, functional testing and rollout of customizations, custom objects, new enhancements, application releases and system integration based on user/business needs. 
• Developing, documenting, and following formal policies, procedures and protocols for changes, customization, standards, usage, etc.
• Development and maintenance of custom application extensions using system API and third-party tools. 
• Conducting data queries and integration of data from multiple systems – e.g. Web site, email database, etc.
• Providing product feedback to vendor and tracking of requested enhancements. 

Required Business Skills, Experience and Qualifications 

• Detailed understanding of common industry standard business practices as related to Accounting (Accounts Receivable, Accounts Payable, General Ledger, Invoicing); CRM Management (Opportunity, Proposal, Sales Orders, Forecasting, Territory Management and Quotas); Inventory & Supply Chain Management (Purchasing and Fulfilment); Support (Case Management); Supply Chain Management and General IT Change Management processes.
• Exposure to other Accounting, CRM Management and Marketing business practices such as Expense Tracking, Multi-currency, Commissions, Returns, Team Selling, Net or Ecommerce, Shopping carts and Website Layout 
• In addition to working with NetSuite ERP system software, previous experience with the Sererra Rental Management and Repair modules is also desirable:
• Experience with software in a ‘Software as a Service’ (SaaS) environment is a definite advantage, as is experience with financial accounting, customer management and sales force automation software  
• Strong analytical and problem-solving skills; ability to work creatively in problem solving environment 
• Ability to balance technical skills with business savvy – ability to transform end-user needs into technical and functional requirements 
• Excellent customer service skills: ability to form relationships both externally and internally 
• Excellent written and verbal communication skills 

Desirable

• B2B, Supply Chain, Financials business experience.
• Two to five years’ experience with relational databases, SQL development, data integration and analysis 
• System implementation and system integration experience 

 Technical Skills 

• Working knowledge of and experience using JavaScript, HTML, XML, Crystal and SQL is desirable.  
• Working knowledge of Microsoft Office, MS Power Tools, Adobe Acrobat, Visio and MS Project 

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

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