Post-Award Supervisor

Category:: ProfessionalSubscribe:: Department:: Provost & VP- Academic Affairs - 02001Locations:: Albany, NYPosted:: Nov 7, 2025Closes:: Open Until FilledType:: Full-timeRef. No.:: WF250176Position ID:: 194586About University at Albany:Established in 1844 and designated a University Center of the State University of New York in 1962, the University at Albany's broad mission of excellence in undergraduate and graduate education, research, and public service engages a diverse student body of more than 17,000 students in nine schools and colleges across three campuses.Located in Albany, New York, New York State's capital, the University is convenient to Boston, New York City, and the Adirondacks.Job Description:The incumbent will supervise the Academic Affairs Post Award Managers. In addition, this position is responsible for providing post-award grant, contract, and MOU management support. The position requires the ability to manage high volume and complex grant management support, working with Principal Investigators (PI), key personnel, collaborating institutions and administrative staff to ensure post-award activities are successfully executed. The incumbent will provide financial management of grant funds including expenditures and account balances, completing personnel forms, travel, purchasing, contract management support, interfacing with Research Foundation (RF) support offices, such as the Office of Equipment management. The incumbent also will work with the Office of Diversity and Inclusion and The Office of Human Resources for all recruitment activities and will provide post-award support and training to the faculty, staff, and students engaged in research.Primary Responsibilities:Provide strategic supervision, training, and operational coordination for five Academic Affairs (AA) Post Award Managers assigned to separate academic departments, ensuring consistency and compliance across varied units.Conduct formal performance evaluations for each AA Post Award Manager, incorporating feedback from host departments and faculty PIs; set goals aligned with departmental needs and institutional priorities.Oversee and monitor workload distribution, taking into account fluctuating project demands, department-specific needs, and staff capacity. Ensure workloads are balanced and service delivery standards are maintained across all units.Monitor the quality of service delivery across departments, ensuring consistent and high-quality post-award support to faculty and staff, with attention to accuracy, efficiency, compliance, and responsiveness.Coordinate and approve staff time off and vacation schedules in a way that ensures continuous support across all participating departments and mitigates service gaps during peak workload periods.Serve as the primary liaison to the Research Foundation of SUNY.Serve on the Provost Council and other university-wide committees as needed, bringing forward operational issues, resource needs, and recommendations related to post-award administration and research support services. Monitor account expenditures for accuracy, ensuring compliance with budgetary guidelines and project objectives using the Research Foundation Reports Center.Collaborate with Principal Investigators (PIs) to establish and oversee an efficient system for monitoring grant expenditures and account balances.Deliver quarterly account summaries to PIs, with additional updates as required, particularly during the final months preceding award completion.Coordinate with PIs to establish and manage a streamlined process for personnel transactions related to external sponsorships and contracts.Prepare and submit personnel appointment, change, and labor distribution forms.Facilitate release time and summer salary documentation.Serve as the primary point of contact for recruitment activities, liaising with the Office of Human Resources (State & RF) and the Office of Diversity and Inclusion.Procurement support for grants and contracts.Initiate, prepare, and process purchase requisitions for project-related supplies, equipment, and services.Reconcile P-Card transactions.Prepare necessary student tuition forms.Assist with the preparation and submission of internal and external programmatic reports required by the sponsor.Certify effort reports.Review, reconcile and prepare final expenditures for award closeout.Prepare and monitor paperwork for travel advances and reimbursements.Assist with grant-related domestic and foreign travel arrangements for faculty, students, consultants, collaborators, and candidates to meetings, conferences, and field research trips to include corresponding with travel agency.Make travel reservations.Submit required travel reimbursement materials.Manage tuition payments for personnel on awarded projects.Provide assistance for participant incentivesInterface with Office of Equipment Management for all RF purchasesInterface with RF to ensure compliance with Foundation, Federal, State, and University regulationsProvide post-award training to the faculty, staff, and students engaged in researchIn collaboration with faculty researchers, the Environmental Health and Safety Office and the Office of Research and Regulatory Compliance promote the efficient, effective, and safe administration of research, and compliance with the applicable rules and regulations imposed by federal, state, and private sponsors, the Research Foundation of SUNY, and the University at AlbanyDevelop and maintain resource documents to guide faculty on Research Foundation processes and formsWork collaboratively with pre-award staff as neededFunctional and Supervisory Relationships:The position reports to the Provosts OfficeThe incumbent will supervise Academic Affairs Post Award Manager positionsRequirements:Minimum Qualifications:Bachelor's degree in business, accounting or related field from a college or university accredited by the U.S. Department of Education or an internationally recognized accrediting organization.A minimum of six years of experience working in a research environment or equivalent administrative experience3-5 years supervisory experienceExperience with budget managementExcellent written and verbal communication skillsExperience working with commonly used software such as Microsoft Office Suite (including TEAMS) and Adobe applicationsApplicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus communityApplicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging relative to their rolePreferred Qualifications:Master's degree in business, accounting or related field from a college or university accredited by the U.S. Department of Education or an internationally recognized accrediting organization.Experience with online funding opportunities search and grant submissions portals, such as Pivot, Grants.gov, NIH RePorter, and NSF's Research.gov.Experience in writing/reviewing scientific reports for funded research projects at an institution of higher education.Experience interpreting and applying policies at multiple levels of authority (federal, state, and institutional).5-7 years' experience in research administration and compliance.Working Environment:Typical office environment.Additional Information:Professional Rank and Salary Grade: Staff Associate, SL4, $70,000-$75,000 Special Note: Visa sponsorship is not available for this position. If you currently need sponsorship or will need it in the future to maintain employment authorization, you do not meet eligibility requirements. Additionally, please note that UAlbany is not an E-Verify employer.The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the University's crime statistics for the past three years; and disclosures regarding the University's current campus security policies. The University at Albany's Annual Security Report is available in portable document format [PDF] by clicking this link http://police.albany.edu/ASR.shtmlPursuant to NYS Labor Law 194-A, no State entity, as defined by the Law, is permitted to rely on, orally or in writing seek, request, or require in any form, that an applicant for employment provide his or her current wage, or salary history as a condition to be interviewed, or as a condition of continuing to be considered for an offer of employment, until such time as the applicant is extended a conditional offer of employment with compensation, and for the purpose of verifying information, may such requests be made. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.THE UNIVERSITY AT ALBANY IS AN EO/AA/IRCA/ADA EMPLOYERPlease apply online via http://albany.interviewexchange.com/candapply.jsp?JOBID=194586Application Instructions:Applicants MUST submit the following documents:ResumeCover letter stating all the required minimum qualifications and any of the applicable preferred qualificationsList of 3 professional references with e-mail addresses and telephone numbersNote: After submitting your resume, the subsequent pages give you instructions for uploading additional documents (i.e. cover letter etc.).See the FAQ for using our online system. Please contact us if you need assistance applying through this website.Returning Applicants - Login to your UAlbany Careers Account to check your completed application.A review of applications will start on December 8, 2025 and the search will remain open until the position is filled.