Timekeeping Administrator
1 week ago
Location: Rialto, CA 92376 – USA
Onsite
Position Overview:
• 3-month maternity leave (could go longer or shorter)
• Excel important – VLOOKUPS, pivot tables, etc.
• Experience with Kronos or similar HR timekeeping system (HRIS)
• Comfortable using outlook/teams. Helpful but not a must have.
• Detailed oriented/ self-starter
• Organized – will be setting up meetings/coordinating a campus of 100-130 people and hosting team calls
• Comfortable with public speaking – will be speaking in front of the teams listed above
• Will be doing audits of payroll info requires downloading reports from the system
• Good time management/responding timely to emails and choosing priorities
Timekeeping Administrator
Your role on the team:
• Reviews the missing punch list daily, determines actual time worked, and enters correct punches into the Time & Attendance system.
• Enter badge ID numbers for all new employees and temp laborers.
• Adds and maintains schedule templates and shift differentials.
• Reports to IT via ticketing system any software issues or time clock issues and ensures that time system clocks are operating properly.
• Establishes schedules and performs time system daily maintenance, including resolving any system polling and posting problems.
• Ensures time is allocated to the correct department and customer for all employees and temp labor.
• Performs the moved OT function when needed.
• Designs and generates timekeeping reports as well as troubleshooting report issues.
• Corrects incorrect or missing PTO punches, monitors balances and researches any discrepancies.
• Assists with prior week adjustment inputs.
• Maintains and troubleshoots attendance issues.
• Assists with management of temp labor within the Time & Attendance system to include temp badges, schedules, and correcting errors within the timecards.
• Assists staffing agencies with questions regarding the management of the Time & Attendance system.
• Trains management employees and staffing agency representatives on the correct process and procedures for the Time & Attendance system
What you need:
• Minimum 1 year of related experience and/or training
• Experience with the payroll system of record (preferably UKG Dimensions, UKG Pro)
• PC literate to include Microsoft Office products such as Word, Excel, and Outlook
• Excellent communication skills including ability to effectively present information and respond to questions from groups of managers, clients, customers, or the general public.
• Ability to define problems, collect data, establish facts, and draw valid conclusions, solve practical problems and to apply common sense understanding to carry out instructions.
• Ability to read, analyze, and interpret general payroll information, technical procedures, or government regulations.
• Ability to plan and organize workload with minimal supervision.
• High customer service orientation
• Strong detail-oriented skills
• Intolerant of recurring problems – digs deep to find the root cause and fixes the problem.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO NoticeVaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy NoticeVaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.
