Acquisitions Specialist I

Posting Number:S14562PWorking Title:Acquisitions Specialist IDepartment:Libraries-Acquisitions SerialsAbout the University of Georgia:Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.About the College/Unit/Department:The UGA Libraries advance the University of Georgia’s mission by providing the best possible access to recorded knowledge, actively contributing to the success of students and faculty through teaching and research services provided in physical and virtual environments, exemplifying the University’s strategic priority to serve the people of Georgia and beyond, and upholding the University’s commitment to diversity and inclusion. A member of the Association of Research Libraries with 75 faculty librarians and archivists, 150 staff and nearly 200 student workers, the UGA Libraries receive more than three million visits per year on average and provide services at nine locations across the Athens campus, among them the Main Library, Miller Learning Center, McBay Science Library, Special Collections Libraries and Music, Art and Education branch libraries. The UGA Libraries offer nationally distinctive special collections related to Georgia’s history, politics, and public policy, and preserves one of the foremost media collections in public broadcasting. The UGA Libraries provide IT support for Georgia Library Learning Online (GALILEO), Georgia’s statewide virtual library initiative, and is home to the UGA Press and Georgia Review literary journal. Please visit libs.uga.edu for more information. College/Unit/Department website:libs.uga.eduPosting Type:ExternalRetirement Plan:TRSEmployment Type:EmployeeBenefits Eligibility:Benefits EligibleFull/Part time:Full TimeAdditional Schedule Information:M-F; 8 hrs/day Advertised Salary:$34,500-41,400 commensurate with experiencePosting Date:01/06/2026Open until filled:YesProposed Starting Date:02/02/2026Location of Vacancy:Athens Area EEO Policy Statement:The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).USG Core Values Statement:The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.Classification Title:Library Technician IFLSA:Non-ExemptFTE:1.00Minimum Qualifications:High school diploma or equivalentPosition Summary:The Acquisitions Specialist I reports to the Acquisitions Librarian and participates in the acquisition of materials for the libraries’ collections. The primary responsibilities include liaising between library staff/faculty and external vendors in the creation and fulfillment of purchase requests, receiving and processing all incoming materials in print and non-print format (which include firm orders, approval plans, use-driven, subscription orders and gifts) and entering invoice data for the UGA Libraries and Special Collections Libraries. This position may also assist in directing student workers as needed.Knowledge, Skills, Abilities and/or Competencies:Customer service experience and the ability to communicate effectively and congeniallyAbility to understand policies and procedures and apply them to problem resolutionExperience working with orders, invoices, vendors, and/or budgetsExperience with Microsoft Office software (Outlook, Word, Excel, PowerPoint)Experience navigating and utilizing web-based resources (websites, databases, ordering systems, etc.)Experience working with orders, invoices, vendors, and/or budgetsExperience with or knowledge of library acquisitions practicesExperience with Integrated Library Systems (ILS), Physical Demands:Typical for office environmentIs driving a responsibility of this position?:NoIs this a Position of Trust?:NoDoes this position have operation, access, or control of financial resources?:NoDoes this position require a P-Card? :NoIs having a P-Card an essential function of this position? :NoDoes this position have direct interaction or care of children under the age of 18 or direct patient care?:NoDoes this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications):NoCredit and P-Card policy:Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.Background Investigation Policy:Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.Duties/Responsibilities:Liaises with and provides exemplary customer service to a wide variety of internal and external customers by:Developing and maintaining knowledge of local acquisitions methods and plans, the associated workflows/procedures/policies, and the systems and tools used providing guidance and training to colleagues and student employees on topics related to the position’s responsibilitiesMonitoring orders/plans and associated funds for issuesUtilizing critical thinking to troubleshoot a wide range of acquisitions and collections related issuesCommunicating effectively and appropriately routing communications Percentage of time:30Duties/Responsibilities:Processes orders and receives related materials for all types of acquisition methods and plans by:Reviewing and submitting order requests for a variety of formats and funds, including sourcing materials with vendorsCreating records and encumbrances to appropriately reflect orders. Entering invoice details and reviewing invoices for accuracy and appropriate routingReceiving, processing, and routing phyiscal materialsActivating and ensuring discoverability of electronic resourcesClaiming, cancelling, and reordering materials as necessary to maintain efficient, patron-oriented acquisition of materialsMaintaining record keeping and metrics associated with order/receipt statistics and tracking of vendor performancePercentage of time:30Duties/Responsibilities:Ensures workflow continuity and assists with special projects by:Overseeing student worker tasks to ensure accuracy and completionMonitoring workflow efficiency and identifying and reporting issues to supervisorProviding input and assisting department managers in the design of new workflows/procedures/policiesCreating and running a variety of reports to support assigned responsibilities and projectsPercentage of time:15Duties/Responsibilities:Contributes to the effective functioning of the department by: Participating professionally, actively, and effectively in 1-on-1, unit, departmental, cross-departmental, and library-wide meetings Utilizing technical and functional expertise in the development and refinement of workflows to accomplish daily operations, specific, time-limited goals, and long-term projects Collaborating with colleagues in the Libraries on strategic planning and goal setting activities Designing and creating documentation relevant to the responsibilities of the position Designing and participating in cross-training within the unit, department, and across the Libraries Percentage of time:15Duties/Responsibilities:Contributes to a culture of collegiality, respect, and continuous learning and development by: Developing and maintaining expertise in both functional and technical aspects of the position, such as systems knowledge and understanding of issues that impact the profession Pursuing service and professional development opportunities within and external to the department as appropriate or as assigned Maintaining awareness and acting upon changes and needs in the organization by assuming similar duties and responsibilities Percentage of time:10Contact Details:For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below. Recruitment Contact Name:Sara RountreeRecruitment Contact Email:sararountree@uga.edu