Advisor for Graduate Studies

 TITLE:  Advisor for Graduate Studies                                            

DEPARTMENT: Graduate Studies                                               

REPORTS TO: Provost and Vice President of Academic and Student Affairs 

EFFECTIVE DATE: TBD

CLASSIFICATION: Staff-12 Months

STANDARD WORK HOURS: 37.5 hours per week

LOCATION: On-Site-Main Campus

EMPLOYMENT STATUS: Full-time        

EMPLOYMENT CLASSIFICATION: Exempt             

                             

 

SCOPE OF RESPONSIBILITY: 

The Advisor for Graduate Studies at KSU serves all students to provide seamless, robust, focused, and comprehensive educational support. The Full-Time Graduate Academic Advisor will join a team of outstanding individuals with diverse professional and personal backgrounds in the Graduate Studies Department who form a high-functioning community of practice. The Full-Time Graduate Academic Advisor will provide personalized, one-on-one support in navigating the road to academic success, and staying on track towards degree completion.

 

ESSENTIAL FUNCTIONS:

• Serves as advisor and interfaces with representatives of industrial, governmental, and educational employers.Closely coordinates communication with deans, department chairs, and other faculty to ensure that the Graduate Studies is meeting the needs and desires of the academic colleges and departments, within the limitations imposed by the size of the staff and financial support provided by the university.Constantly monitors, analyzes, and evaluates the current scope of services offered through the Graduate Studies and plans, implements, and directs new programs under the supervision of the graduate studies.Provides career advising expertise to graduate students and alumni regarding the job-search process, interviewing, resume, letter writing, and all other facets of career planning.Conduct personalized academic advising meetings to assist graduate students with course selection and graduation plans tailored to their academic interests and goals.Assist with the selection of majors and the fulfillment of the curriculum requirements.Help students gain an understanding of Graduate Studies requirements.Assist with course selection and registration.Monitor academic progress.Assist with transition issues as needed and provide referrals to campus resources.Assist with retention programming efforts.Represent the Graduate Studies Department at open houses, admission events, and other functions as necessary.

 

 QUALIFICATIONS:

• Master's degree or a closely related field with applicable experience in higher education settings1-2 year’s experience working in Higher Education

 

KNOWLEDGE, SKILLS, and ABILITIES:

• Superior listening and critical thinking skills and the ability to multi-taskExperience with retention data collection and reportingWorking knowledge of postsecondary academic advising and retention strategiesCandidates should have the ability to become knowledgeable of the range of varied student services available, enrollment services, academic policies, requirements, and procedures of Kentucky State UniversityStrong interpersonal/human relations skills essentialAbility to initiate and maintain professional relationships with diverse groups, demonstrate sensitivity to the needs of a diverse student population including low-income, first-generation, students of color, disabled, underrepresented, older and non-traditional, and international studentsMust have excellent verbal and written communicationThe ability to maintain confidentiality is essentialMust have attention to detailBasic skills in productivity software (Word, PowerPoint, Outlook, Excel)Proactively engage and advise graduate students in one-on-one (phone, face to face, Microsoft Teams, email) and group settingsMust be able to multi-task, prioritize, manage multiple priorities, and meet deadlinesMust have the ability to work in a fast-paced environment and possess excellent organizational skillsCoaching students in strategies to foster their personal and professional growth and development; identifying, planning and executing needed educational programs and resources for students; effectively and efficiently utilizing the University’s technology tools, including our student communication platform, and student information system, to assess individual student progress and ensuring a quality student experienceServe as an advocate for the students in the campus community, assist students in resolving problems and challenges and proactively engage in registration outreachEstablish and maintain working relationships with faculty and develop a thorough understanding of all aspects and nuances of the academic programs and curricular options

 

SUPERVISORY RESPONSIBILITY

• This position has no supervisory responsibilities

 

PHYSICAL REQUIREMENTS:

• Work is normally performed in a typical interior and/or office work environment.Ability to travel for recruiting students.No or very limited physical effort is required.

 

 

Internal Candidates are Encouraged to Apply
Applicants must be authorized to work for any employer in the United States. At this time, Kentucky State University is unable to sponsor or take over sponsorship of an employment visa

 

 KENTUCKY STATE UNIVERSITY is an Equal Opportunity Employer

The functions, qualifications, knowledge/skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The Job Functions listed do not necessarily include all activities that the individual may perform.

   

 

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