Correspondence Control Specialist

1 month ago

Arlington, United States LMI Full time

Overview

LMI is seeking a Correspondence Control Specialist to support our customer in Arlington, Virginia. Successful candidates will demonstrate competency in critical thinking, writing ability, leadership, and relationship management while upholding the highest standard of ethical behavior. This position is in the Executive Correspondence Office (ECO) of the USD(Acquisition and Sustainment).

LMI is a consultancy dedicated to improving the business of government, drawing from deep expertise in advanced analytics, digital services, logistics, and management advisory services. Established in 1961, LMI is a trusted third party to federal civilian and defense agencies, free of commercial and political bias. We operate completely free of political and commercial bias, and we are entirely aligned with the goals of our clients. Our clients value our specialized services in logistics, intelligence, homeland security, health care, and energy and environment markets. We believe government can make a difference, and we seek talented, hardworking people who share that conviction.

We offer a generous compensation package with excellent benefits that start the first day of employment. Business casual dress, flex time, and tuition reimbursement are a few of our many work-life benefits available to our employees.

Come join the organization consistently ranked as a top workplace

Responsibilities

  • Edit and process executive correspondence packages for senior leader signature, including congressional letters and reports, decision memoranda, DoD policies and directives, and responses to incoming mail.
  • Ensure written correspondence products meet Department of Defense standards, guidelines, and updated business rules for written material through use of thethe DoD Manual for Written Material, Vols I and II
  • Utilize DoD’s Correspondence and Task Management System (CATMS) to respond to incoming taskers and then task packages forward for signature
  • Coordinate with subordinate offices to assign, review, and route CATMS packages to the appropriate points of contacts for action.
  • Check correspondence packages for formatting; proofread and edit as necessary; prepare documents for signature and ensure proper routing through the staff via hard copy and the correspondence management system.
  • Brief senior government officials on status of organizational correspondence packages
  • Attend and participate in meetings, take meeting notes, record taskers and actions, and update the staff when necessary.
  • Task and coordinate responses for FOIA, DoDIG, GAO, and other requests for government information.
  • Research, preparation, and publishing of written materials that explain and interpret policies, programs, and functions; prepare policy guidance, mass emails, articles, executive summaries, and information/issue papers.
  • Manage multiple assignments from multiple people in busy work environment.
  • Maintain confidential or sensitive information and documents.

Qualifications

MINIMUM:

  • DoD Secret clearance required
  • 2+ years of experience supporting senior DoD leadership
  • Bachelor’s degree preferred, waiver can be obtained in lieu of degree with relevant work experience
  • Excellent written, oral, and interpersonal communication skills.
  • Experience with managing, coordinating, editing, and formatting DoD or other government correspondence packages
  • Familiarity with the DoD Manual for Written Material, Vols I and II or a comparable government regulation preferred
  • Prior experience providing administrative support to senior DoD leadership preferred
  • Excellent organizational skills, ability to establish and maintain working relationships with internal and external staff members, and the ability to work independently and take a proactive role
  • Flexibility and ability to prioritize tasks according to senior staff requirements.
  • Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint
  • A true team player who maintains a positive attitude in a dynamic environment
  • High energy, enthusiasm, tact, ability to interact effectively with senior executives from Government and industry as well as Pentagon staff members.
  • Ability to create and foster a cooperative work environment.
  • Self-directed, detail oriented in completing assigned tasks, able to adapt to changing work efforts and manage impact of shifting priorities.

DESIRED:

  • DoD TS/SCI security clearance.

EEO Statement

LMI is an Equal Opportunity Employer

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