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Litigation Practice Assistant
1 week ago
Job Details for Litigation Practice Assistant:
• Schedule: Monday-Friday- HYBRID normal business hours
• Pay Rate: based on experience, $85k- $90k
• Direct hire opportunity
Job Responsibilities & Description for Litigation Practice Assistant:
- Create and edit complex documents from multiple sources, including correspondence, memos, spreadsheets, and presentations.
- Proofread and redline work for spelling, grammar, and layout, making appropriate changes.
- Responsible for accuracy and timeliness of final work product.
- Review bills for accuracy, make any necessary edits and prepare transmittal letters to clients.
- Establish, update and maintain client and internal files, including saving and organizing documents in the firm’s document management system.
- Retrieve information from files when needed.
- Open and review incoming mail. Notify legal personnel of deadline-sensitive correspondence. Draft written responses when necessary, or reply by phone or email as needed.
- Reconcile and submit attorney expenses.
- Proactively manage attorney calendars, schedule in-person and virtual meetings, and coordinate conferences, meetings, and appointments. Coordination may include restaurant research and booking, ordering of marketing resources, facilitating hospitality and technology needs, travel arrangements, etc.
- Manage incoming and outgoing electronic communications (including telephone, email, and fax), take accurate messages, route appropriately and respond to all inquiries.
- Maintain attorneys’ contacts, including adding contacts to the firm’s CRM system and appropriate mailing lists and working with attorneys to keep contact information updated.
- Process client matter intake forms
Job Requirements for Litigation Practice Assistant:
- 5+ years of Litigation experience a MUST
- E-filing, TOCs/TOAs a MUST
- Advanced skills in Microsoft Office, including Word, Outlook, Excel, and PowerPoint
- Typing skills of 60+ wpm.
- Excellent communication, written and verbal skills, positive attitude, dependability, flexibility, good judgment, initiative