Accounts Payable Specialist

3 weeks ago

Ellenton, United States teamworkonline Full time
The Accounts Payable Specialist will be responsible for timely processing approved vendor invoices and other payment requests in support of the Companyâs global operations.  The candidate must be able to work effectively in a fast-paced, high-volume, multi-site environment with a demonstrated ability to juggle competing priorities and demands from a variety of stakeholders and sites.   Essential Job Functions
  • Process vendor invoices and payment requests for items such as capital asset purchases, advertising, consultant payments, contract payments, tax payments, check requests, and domestic and international wire transfers.
  • Perform detailed reviews/audits of all documentation supporting payments to be processed in accordance with Company policies and procedures; including matching invoices to purchase orders and verifying approval signatures against current authorization lists and dollar limits.
  • For each invoice or payment request, verify that the GL distribution/account coding is appropriate and consistent with the type of expense, the legal entity, and the operating department that originated the purchase.
  • Review the type of purchase for appropriate tax liability. 
  • Ensure that invoices and other payment requests are accurately data-entered and imaged into the processing system.
  • Partner with procurement to resolve purchase order/invoice matching issues and pricing discrepancies by proactively contracting appropriate company representatives and/or the vendor.
  • Research and resolve inquiries related to invoices and scheduled payments.  Respond via email and phone to vendor inquiries. 
  • Provide ongoing support and internal customer service to business partners.
Job Qualifications
  • Associates degree or equivalent practical work experience.
  • Minimum 2-4 years of relevant experience in accounts payable or other shared services, preferably with exposure to a multi-company environment.
  • Experience with Non-US vendor invoices and foreign currencies
  • Experience with Lawson/Infor accounts payable is a strong plus.
  • Experience with an imaging and approval-based hierarchy system is a plus.
  • Strong data entry skills and attention to detail/accuracy.
  • Proficiency in Microsoft Office: Word, Excel, and Outlook required. 
  • Self-starter with the ability to adapt to an ever-changing, fast-paced, high-growth environment.
  • Critical thinking skills including solid problem-solving, analysis, and decision-making.
  • Must be detail-oriented with the ability to exercise independent judgment.
  • Ability to work effectively with sensitive and confidential materials.
  • Excellent communication skills (oral, written, presentation).
  • Effectively provides and accepts balanced feedback.
  • Manages own time, and sets priorities on workload.
  • Self-motivated and self-starter with the ability to work independently with limited supervision.

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