Operations Support Specialist

4 days ago

Fairview, United States Constellis Full time

POSITION SUMMARY

The Operations Support Specialist will provide administrative support to the North American Operations Recruiting team performing a variety of duties. This role will collaborate with Recruiting, Human Resources, and external candidates, to ensure that new hires are set up for their first day with Constellis. This is a hybrid position requiring 2+ day a week in the Upper Marlboro, Maryland OR Herndon, Virginia office.

 

RESPONSIBILITIES

Under general supervision, provides administrative support and is responsible for smooth communications between the department/division and customers, suppliers, and other departments/divisions.

Sends, receives, and verifies the completeness and accuracy of all documentation pertaining to new hires

Assembles new hire packets for orientation

Facilitates new hire orientation sessions

Audits personnel documents

Updates electronic files and databases

Answers employee questions, answers incoming calls, provides information on routine inquiries, and takes messages and forwards callers as appropriate

May perform general clerical duties, including filing, photocopying, faxing, scanning, and mailing

Sizes applicants for new uniforms, places uniform orders, and issues out uniforms

Maintains required files and documentation, data backups, and confidentiality of records

Ensures documents are complete, current and stored appropriately and securely

Other duties, or working out of the warehouse, as assigned

QUALIFICATIONS

HS Diploma required; Bachelor's Degree preferred

3+ years of administrative experience required

Experience working U.S. Government contracts preferred

Advanced proficiency with MS Office preferred

Effective oral and written communication skills with all levels of the organization

Strong organizational skills with the ability to manage time and multiple priorities to completion

Problem-solving skills with an analytical thought process

Ability to adapt to a rapidly changing environment

BENEFITS

Constellis offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflect its commitment to creating a diverse and supportive workplace.

Medical, Vision & Dental Insurance

Paid Time-Off Program & Company Paid Holidays

401(k) Retirement Plan

Insurance: Basic Life & Supplemental Life

Health & Dependent Care Flexible Spending Accounts

Short-Term & Long-Term Disability

Personal Development & Learning Opportunities

On-the-job Training, Skills Development & Certifications

Employee Referral Program

Corporate Sponsored Events & Community Outreach

WORKING CONDITIONS

Work is typically based in a busy office environment and is subject to frequent interruptions. Business work hours are Monday through Friday from 8:00 am to 5:00 pm, however, some extended or weekend hours may be required.

PHYSICAL REQUIREMENTS

May be required to lift and carry awkward items weighing up to 50 lbs. Requires intermittent standing, walking, sitting, squatting, stretching, and bending throughout the workday.

#MON

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