Staff Accountant
2 weeks ago
BASIC FUNCTION: The Staff Accountant will perform and support all accounting responsibilities, including accounts payable, accounts receivable, income audit, and general cashier., and maintain accounting standards within established policies and procedures.
QUALIFICATIONS: EDUCATION, KNOWLEDGE, TRAINING, & WORK EXPERIENCE
High school graduate or equivalent. Familiar with accounting functions. Ability to perform various clerical and accounting duties. Detail oriented person. Ability to communicate effectively. Problem solving and analytical skills. Ability to work under pressure. Exceptional organizational skills. Ability to meet deadlines.ESSENTIAL DUTIES AND FUNCTIONS
Accounts Payable
Preparation and processing of invoices weekly, inclusive of matching to approved purchase order. Responsible for weekly check runs, printing of checks, and mailing. Manage W-9 vendor process per policy and procedures, maintain W-9 database for all vendors. Quarterly account statement reconciliation. Maintain all licenses and permits for payments and tracking log of renewals.Accounts Receivable
Daily review of Guest Ledger and collaboration with front desk team for closure of open accounts. Daily review of City Ledger (AR Ledger) for minimal risk on receivables. Manage group accounts for timely billing processes including daily reconciliation of checks posted to group master accounts. Maintain deposit log for all groups to ensure payments are received per group contracts. Responsible for guest calls and chargeback inquiries for resolve. Lead credit meetings bi-monthly and representation of finance team in BEO and/or resume meetings to ensure any variations from contracts are secured with payments or direct billing.Income Audit
Daily reconciliation of revenues, adjustments, and settlements received. Daily reconciliation of settlements including cash, checks, credit cards, gift cards, etc… Research and proper classification of miscellaneous transactions.General Cashier
Daily reconciliation of cash drops to financial system reports and preparation of daily deposits. Processing of change orders. Manage and train operational teams on SmartSafe, including user database. Support property operating policies and procedures. Accountable for payroll processing and recording of hours and wages. Participation of month end closing and reconciliation processes. Assist with annual external audits and testing requests.MARGINAL FUNCTIONS
Respond to any reasonable task assigned by Regional Director of Finance and General Manager. Attend meetings as required both within the department and within the property’s organizational structure.Source: Hospitality Online
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