Ensembles Librarian I

Ensembles Librarian I

Opening
Full Time 40 hours Range URG 105 ESM Ensembles Library

Responsibilities
GENERAL PURPOSE:

Under supervision of the Head Ensemble Librarian and Manager, the Ensembles Librarian I supports the operations of the ESM Ensembles Library and Conducting and Ensembles Department. The Ensembles Library houses ESM’s extensive collection of large ensemble performance materials (including orchestra, wind ensemble, choir, and jazz, among others), along with multiple historical archival collections, and is responsible for preparing and providing scores/parts to all ESM large ensemble performance groups.

Each Librarian focuses on core areas of responsibility, while also supporting the full scope of the Library operations. Librarians are expected to understand ensemble library procedures, have knowledge of best practices for the maintenance and distribution of performance materials, have possession of a broad knowledge of music, and to work independently of supervision. The Ensemble Librarian I is responsible for preparing music for assigned ensembles, such as an orchestra, choir, or jazz group. They oversee the organization, cataloging, and distribution of sheet music and scores, ensuring that the ensemble has access to the necessary repertoire for performances and rehearsals. Additionally, the Ensemble Librarian assists in the preparation of materials for rehearsals and performances, and collaborates closely with conductors, musicians, and administrative staff to support the artistic and operational needs of the ensemble.

JOB DUTIES AND RESPONSIBILITIES:

Primary Catalog Librarian:

Process and catalog new acquisitions
Catalog donated materials
Maintain existing catalog: verify accuracy and consistency of catalog records
Lead Librarian for Jazz Ensembles and other ensembles as assigned by Ensemble Manager:

Provide sets from library collection as requested, checking for completeness and state of repair
Create hard copy sets from digital acquisitions
Distribute and collect performance materials
Ensemble Office Management:

Process rental acquisitions: maintain rental documentation records, return rental sets by publisher deadlines in the requested condition, maintain shipping/tracking records
Respond to general Ensemble Office phone line, responding to inquiries or directing to the appropriate staff member
Photocopier maintenance: ensure copier supplies are in stock, place service requests when needed
Maintain archival records including performance/repertoire history lists and physical program archive
Assist with the training and supervision of student assistants
Circulation:

Respond to student/faculty loan requests for authorized circulating material
Maintain circulation records, tracking due dates and sending overdue notices when applicable
Other duties as assigned

QUALIFICATIONS:

Bachelor’s Degree in Music or Library Science with music focus required.
Minimum two years prior ensemble library or music library experience required.
General college-level musical knowledge required, including familiarity with notations, terminology, standard classical instrumentations, and performance practices required.
Strong organizational, interpersonal, computer skills, and ability to work independently required.

The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.

EOE Minorities/Females/Protected Veterans/Disabled

Pay Range
Pay Range: $19.96 - $27.94 Hourly