5912 - Legal Processing Support (Public Defense Services)

2 weeks ago

Tucson, United States Pima County Full time

THIS RECRUITMENT IS TO ESTABLISH A REGISTER for current and future LEGAL PROCESSING SUPPORT vacancies in the Pima County Defense Services Office.

Salary Grade: 2

Pay Range
Hiring Range: $16.54 - $19.43 Per Hour
Full Range: $16.54 - $22.33 Per Hour 

Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification.  

The mission of Pima County Public Defense Services (PDS) is to deliver excellent value of court-authorized legal services and ensure fair treatment for all those in need. The Legal Processing Support position may work in the following PDS offices: Legal Advocate, Legal Defender, Mental Health Defender, Office of Children’s Counsel, and/or Public Defender. The Legal Processing Support position is an integral part of the PDS Department as this position helps to keep an office running smoothly. This position is often the first person with whom clients and visitors interact and presents an important image of the office. Duties of this position may include managing the front desk, handling incoming and outgoing calls from/to clients, as well as other involved parties, scheduling appointments for attorneys, completing court runs, processing case minute entries and disclosure, and maintaining calendars for attorneys. Excellent communication skills, organization, attention to detail, and ability to change tasks quickly and handle interruptions are desired abilities in a candidate.


(Work assignments may vary depending on the department's needs and will be communicated to the applicant or incumbent by the supervisor.)
 
Answers general procedural questions from the public and staff concerning specialized documents, policies, activities, and services, and researches information;

Compiles confidential information and prepares and types legal documents;

Prepares and updates file folders, logs, status records, and other documentation to reflect the current status of a process and performs required purges;

Indexes, classifies, codes, and files records, reports, and documents;

Conducts computer searches to obtain or validate information such as prior criminal histories, asset information, credit histories, financial assets, place of residence, and employment using various restricted access resources;

Interview clients to obtain or verify general information for case records;

Searches for, retrieves, and provides information on case disposition to concerned parties using manual and automated systems and determines further action as required;

Creates and maintains new records and client files, inputs and retrieves information using computer systems;

Creates and maintains spreadsheets and databases using packaged software or computer programs;

Schedules and arranges meetings, conferences, interviews, appointments, and travel;

Gathers information and prepares and processes routine legal documents such as opinions, complaints, warrants, depositions, interviews, and answers routine correspondence;

Review case files to ensure file is complete and contact appropriate parties to obtain missing documents;

Assembles the daily court calendar determines priority of trials or hearings, and relays information to judges and other concerned parties;

Receives payments, issues receipts and verifies daily cash intake with receipts;

Contacts and collects accounts receivable and monitors payment arrangements;

Provides detailed information in response to queries concerning unit operations;

Coordinates processing actions with other units, departments, or outside agencies;

Stamps, sorts, and distributes incoming mail, and sorts and seals outgoing mail;

Identifies actions required to provide services to individual clients, applicants, or the general public and assists people in completing the service process;

Receives visitors and telephone calls, determines nature of business, and refers to the appropriate division, section, or individual;

Operates a variety of office equipment.
 
KNOWLEDGE & SKILLS:
 
Knowledge of:

  • legal office practices and procedures;
  • legal terminology, legal forms;
  • business English, grammar, and spelling;
  • criminal justice system or civil legal process;
  • court procedures.
 
Skill in:
  • recognizing and setting priorities in the processing of legal documents;
  • working within time constraints and meeting deadlines;
  • filing documents and researching information;
  • coding, classifying, and entering data into computers and verifying key entries;
  • operating a variety of computer applications, word processing, and office equipment;
  • establishing and maintaining effective work relationships;
  • making mathematical calculations;
  • communicating effectively;
  • preparing, processing, and analyzing legal documents, forms, and correspondence;
  • maintaining legal filing systems;
  • training, assigning work to, and reviewing the work of clerical support staff.

Licenses and Certificates:  Valid driver's license is required at the time of application.  Valid AZ driver's license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine the applicant's suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services' review and approval of the candidate's driving record.

Special Notice Items: Due to the need for access to courts, law enforcement, detention or correctional facilities, some positions in this classification may require satisfactory completion of a personal background investigation by law enforcement agencies. 

Physical/Sensory Requirements: Physical and sensory abilities will be determined by position. 

EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.  

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