Touring Project Manager

3 weeks ago

West Palm Beach, United States AEG Worldwide Full time
Company Information
For more than 20 years, AEG has played a pivotal role in transforming sports and live entertainment. Annually, we host more than 160 million guests, promote more than 10,000 shows and present more than 22,000 events around the world. We are committed to innovation, artistry, and community, and leverage the power of our 300 venues, leading sports franchises, marquee music brands, integrated entertainment districts, premier ticketing platform and global sponsorship activations, to create memorable moments that give the world reason to cheer.

Our business is interwoven with the human mind and heart, and we strive to build a diverse and inclusive company that reflects the artists, athletes, and fans that we host; reach beyond traditional boundaries to support the communities in which we operate; and minimize our impact on the environment by adopting sustainable practices throughout our business operations.

If you want to be challenged to up your game and make a difference, then join us in giving the world reason to cheer

Job Summary

The primary responsibilities of the Project Manager are to manage live music concerts and/or tour performances with the goal of ensuring successful execution of projects on time, within budget and within scope. The Project Manager oversees all planning, advancing, management and execution of multiple projects at a national and international level, ensuring project workflow is maintained from start to finish. The Project Manager position requires advanced attention to detail, prioritization/management of assignments and pending's, problem solving skills, as well as an understanding of strategic analysis, budgets, and deadlines. Individuals successful in this role are process-oriented self-starters, possess a can-do mentality, can overcome high pressure deadlines, and demonstrate flexibility to meet clients ever-changing deliverables in a fast-paced environment.

Essential Functions
  • Coordinates, manages, supervises and executes touring/booking assigned projects including; negotiations, contracts, budgets/finance, logistics, marketing/promotion, media buying, scheduling/routings, scaling and ticket inventory, sponsorships, brand partnerships, and reporting to name a few.
  • Advances/executes logistics as directed including, but not limited to, airfare, hotel, ground, production, visas, per diems, and equipment rental to name a few
  • Develops plans that meet contractual requirements, the expectations of the talent, and stay within the costs outlined for each deliverable
  • Determines resource requirements, including but not limited to, staffing, inventory, production, and creative
  • Coordinates with internal resources and third parties/vendors to ensure accurate and consistent execution of projects. A few examples of third parties/vendors include merchanded, VIP experiences, and M&Gs
  • Communicates with management and other talent personnel in connection with bookings, concerts, tours, festivals, and other business opportunities
  • Communicates and presents touring/booking opportunities to management
  • Develops touring and/or booking strategies to support touring/booking department
  • Continually seeks opportunities to grow the organization by developing and maintaining client relationships
  • Creates post-event reports including recaps, project evaluations, settlements, and overall project results
  • Completes other tasks/responsibilities related to booking, touring, and management as assigned

Required Qualifications
  • A bachelor's degree in entertainment, marketing, communications, business, or related field
  • 3 years' experience in entertainment marketing, live music concerts, or project management experience
  • Bilingual verbal and written Spanish (preferred)
  • Excellent and ongoing knowledge of the music industry and current music trends
  • Strong network of contacts in the music business with a demonstrated ability to establish and maintain effective relationships and partnerships
  • Exceptional verbal and written communication skills and a confident/assertive demeanor in relation to negotiations and professionalism
  • Proven experience in leading and managing complex projects that are strategic in nature and national in scope
  • Intermediate to strong knowledge with media-buying, digital marketing, planning, and research
  • Understanding of live music industry intricacies
  • Strong analytical and problem-solving skills
  • Ability to work independently and with minimal supervision
  • Proficient with office applications and apple devices
  • Excellent organizational skills with proven ability to execute projects on time and within budget
  • Comfortable working in high pressure environment with strict deadlines
  • Available to travel 40% - 50% with or without advance notice as required to meet client needs
  • Available to extend hours and work weekends when needed to meet client needs and deliverables

AEG reserves the right to change or modify the employee's job description whether orally or in writing, at any time during the employment relationship. AEG may require an employee to perform duties outside their normal description.

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