Secretary (Office Automation)

Found in: beBee S US - 2 weeks ago

Hamilton, United States Department Of Health And Human Services Full time
Summary

This position is located in the Officer of the Chief (OOC), Laboratory of Bacteriology (LB), Division of Intramural Research (DIR), National Institute of Allergy and Infectious Diseases (NIAID), National Institutes of Health (NIH), Department of Health and Human Services (DHHS), at the Rocky Mountain Laboratories in Hamilton, Montana.



Duties

If you are selected for this position, you will perform the following duties:

  • Serve as principal administrative support to supervisor and his/her staff.
  • As recognized authority on the office's administrative policies and procedures, apply manager's philosophy and policies with regard to administrative tasks.
  • Provide non-technical information about the work of the organization and coordinate substantive program requirements, administrative details, or staff support responsibilities.
  • Maintain supervisor's daily calendar, making appointments and arranging conferences and meetings without specific prior approval.
  • Independently develop methods for automating administrative reports.
  • Receive all visitors and telephone calls to supervisor.
  • Control all correspondence. Receive all incoming unclassified mail and maintain a daily log of all official mail. Determine whether correspondence should be brought to the attention of the supervisor, referred to appropriate personnel, or handled personally.
If you are selected at the GS-07 level, you will essentially perform the same duties as those at the full performance level described, however, duties are less complex and will be performed under closer supervision with more detailed guidance.

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