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Senior Program Assistant

2 months ago

Wenatchee, United States World Bank Group Full time
Senior Program Assistant

Job #:
req28907

Organization:
World Bank

Sector:
Climate Change

Grade:
GD

Term Duration:
3 years 0 months

Recruitment Type:
Local Recruitment

Location:
Washington, DC,United States

Required Language(s):
English

Preferred Language(s):
English

Closing Date:
8/27/2024 (MM/DD/YYYY) at 11:59pm UTC

Description

Do you want to build a career that is truly worthwhile? The World Bank Group is one of the largest sources of funding and knowledge for developing countries; a unique global partnership of five institutions dedicated to ending extreme poverty and promoting shared prosperity. With 189 member countries and more than 120 offices worldwide, we work with public and private sector partners, investing in groundbreaking projects and using data, research, and technology to develop solutions to the most urgent global challenges For more information, visit www.worldbank.org.

The Planet Practice Group

The Planet Practice Group (PG) helps countries tackle their most complex challenges in the areas of Agriculture and Food, Climate Change, Environment, Natural Resources & Blue Economy, Environmental and Social Framework, Urban, Disaster Risk Management, Resilience & Land, Social Sustainability and Inclusion, and Water.

The Climate Change Group

The Climate Change Group (CCG) in the World Bank helps client countries recognize, prepare for, and respond to the risks that climate change poses. With CCG support, the Bank mobilizes the necessary public and private finance, provides technical assistance, and utilizes its convening power to support countries in their transition to low-carbon, climate-resilient development pathways.

The CCG also works across the Bank with Global Practices and Regional Operations to ensure climate considerations are integrated in development planning and operational activities, enabling the institution to meet the targets outlined in its Climate Change Action Plan (CCAP) 2021-25 and the new 2025 Targets to Step Up Climate Action.

The Climate Finance & Economics Unit

The Climate Finance & Economics Unit (SCCFE) is one of five units in the World Bank's Climate Change Group (CCG). The mandate of the unit encompasses three key workstreams:
1. Climate analytics and diagnostics: lead the development of climate analytics and diagnostics, including tools, instruments and flagship reports, that inform climate policy, priorities and finance;
2. Carbon markets & finance and carbon pricing: support client countries on carbon markets and carbon pricing and drive innovation in international carbon markets infrastructure; and
3. Scaling up and innovation in climate finance: develop innovative climate finance instruments and business models to help the Bank scale up climate finance, including mobilizing private sector capital.

SCCFE accomplishes its mandate in close collaboration with other units within CCG and other regional teams and global practices (GPs).

About the Position

The Senior Program Assistant will be part of the CCG's Climate Finance & Economics Unit (SCCFE). The selected candidate will primarily support the Practice Manager, but will also support other team members, and be in charge of various office administration tasks. The position reports to SCCFE's Practice Manager and take on other tasks and responsibilities as needed at the direction of the PM.

Duties and Accountabilities:

The duties of the selected candidate will be as follows:
1. Executive Support: Provide comprehensive administrative support to the Practice Manager, including managing schedules, coordinating meetings, and handling correspondence.
2. Team Assistance: Offer administrative support to designated members of the team, including organizing team meetings, preparing documents, and managing communication. Organize and coordinate SCCFE unit-wide activities (such as unit retreats, unit meetings, social events, etc.)
3. Document Management: Oversee the organization, filing, and retrieval of documents, ensuring that all records are maintained accurately and securely.
4. Communication Liaison: Act as the first point of contact for internal and external communications, managing inquiries, and ensuring timely responses.
5. Office Coordination: Manage the daily operations of the office, including ordering supplies, maintaining office equipment, liaising with vendors, manage certain procurement and hiring-related tasks.
6. Travel and Event Coordination: Arrange travel itineraries, accommodations, and events for the Practice Manager and team members as needed.
7. Confidentiality: Handle sensitive information with the utmost discretion and maintain the confidentiality of all communications and documents.
8. Efficiency and Initiative: Proactively identify areas for improving administrative processes and take initiative to streamline tasks and enhance office efficiency.
9. Technical Proficiency: Utilize office software and tools proficiently, including Word, Excel and PowerPoint.
10. Research and Program Assistance: Support the PM and leads in research, external outreach and communications, and other tasks as may be identified and delegated.

Selection Criteria

• BA in relevant discipline (e.g., international affairs, public administration, management, or other fields related to international development) plus at least 10 years of relevant experience.
• Experience of working in a Program Assistant role at the World Bank or any other similar organizations
• Hands-on experience with complex event planning, service procurement, transaction processing and implementation.
• Experience with WB procurement systems (RFXnow, AdminPortal etc.).
• Experience with working on analytic or research type of activities is preferred.
• High degree of discretion in dealing with internal and external clients, staff, and managers at all levels, and in handling confidential and sensitive information.
• Excellent organizational skills and oral and written communication skills in English.
• Track record of teamwork in multi-cultural environments and ability to produce high-quality results and outputs with limited supervision.

Skills/Knowledge:
• Very strong organizational skills, attention to detail, and ability to manage multiple tasks at the same time under tight deadlines.
• Ability to quickly analyze data and data inter-relationships and make recommendations on process, system and control improvements.
• Proficiency in Microsoft Windows applications, such as Excel, Word and PowerPoint, including advanced spreadsheet design, manipulation, and analysis skills.
• Knowledge of administrative and HR functions in WBG and proven experience in handling high-level corporate tasks and clearance processes with tact and discretion.
• Familiarity with World Bank data management and reporting systems, including SAP, the Operations Portal, and MyTF is preferred.
• Experience with organizing and maintaining complex information systems and demonstrated ability to facilitate knowledge sharing.
• Excellent interpersonal skills with the ability to collaborate and interact with staff at all levels.
• Client-focused, excellent team player and demonstrated ability to work independently as well as in a team environment.

World Bank Group Core Competencies

The World Bank Group offers comprehensive benefits, including a retirement plan; medical, life and disability insurance; and paid leave, including parental leave, as well as reasonable accommodations for individuals with disabilities.

This internal requisition is open to WBG andIMF staff only (including short-term and extended term consultants/temporaries). External candidates are requested not to apply. In case anexternal candidate applies, their application will not be considered.

We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.

Learn more about working at the World Bank and IFC, including our values and inspiring stories.