Facilities Parts Specialist

1 month ago

Alexandria, United States City Of Alexandria Virginia Full time
The City of Alexandria is located in northern Virginia and is bordered by the District of Columbia (Potomac River), Arlington and Fairfax counties. With a population of approximately 150,000 and a land area of 15.75 square miles, Alexandria is the seventh largest city in the Commonwealth of Virginia. Alexandria has a charming waterfront and is a unique and historic place to live and work. About one-quarter of the City's square miles have been designated as a national or local historic district. We proudly embrace our rich history and seize the endless opportunities that lie ahead. If you are interested in working for the vibrant City of Alexandria, we invite qualified candidates to apply for our Facilities Parts Specialist position.

Overview
As a Facilities Parts Specialist, you will be a critical contributor to the seamless operation of our facilities by ensuring the timely procurement and delivery of essential parts and equipment. Your exceptional organizational skills and meticulous attention to detail will drive the coordination of the ordering process, ensuring that parts are always available to support maintenance and repairs. You will consult manufacturers’ parts catalogs, identify the correct items, and either issue them from stock or order them from vendors per company policies. Your role will be vital in minimizing downtime and ensuring efficient facility operations.

What You Should Bring
We are looking for a proactive and detail-driven Facilities Parts Specialist to join our team. You will be tasked with managing the procurement, tracking, and delivery of parts to maintain smooth facility operations. Ideal candidates will have strong organizational and multitasking skills, the ability to collaborate with vendors, and experience ensuring cost-effective purchasing processes. Your ability to keep accurate inventory records, communicate clearly, and prioritize tasks will be essential to your success in this role.

The OpportunityMonitor stock levels of parts and supplies to ensure availability and prevent shortages.Collaborate with maintenance teams and facility managers to understand their needs and prioritize requests.Coordinate with vendors and suppliers to obtain quotes, negotiate pricing and terms, and place orders for parts and supplies.Track and expedite orders to ensure timely delivery and minimize operational downtime. Maintain accurate inventory records, update databases, and conduct regular audits to identify discrepancies and implement corrective measures.Communicate with cross-functional teams to provide updates on order status, anticipated delivery dates, and any potential issues.Identify opportunities to optimize purchasing processes, streamline inventory management, and reduce costs.Manage relationships with vendors and suppliers, evaluate their performance, and seek alternative sources when necessary.Adhere to City policies and procedures, including procurement guidelines and budgetary constraints.Performs related work as required.About the Department
The Department of General Services provides exceptional management of the City's Real Estate, Property, and Support Services. The Department of General Services is responsible for the maintenance, repair, renovation and disposition of all City-owned buildings and facilities (over 3.0 million square feet of City-owned space); and the budgeting, planning and construction of new City-owned facilities.

Minimum & Additional Requirements

One year of experience in a maintenance supply operation receiving and issuing parts and supplies for the maintenance and repair of mechanical equipment; and completion of high-school-level courses in arithmetic and English; or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities. The ideal candidate should possess basic computer skills, proficiency with relevant software, a self-starting attitude, and a quick learning ability.

Preferred Qualifications

High School diploma or GED; three years’ experience in a maintenance supply operation receiving and issuing parts and supplies for the maintenance and repair of a full range of mechanical systems. More than three years of mechanical experience in building and construction work. Proven experience in a similar role, preferably within a facilities management or maintenance environment. Strong organizational and time-management skills with the ability to prioritize tasks effectively. Excellent communication and interpersonal abilities to collaborate with cross-functional teams and external suppliers. Proficiency in using inventory management software or databases. Knowledge of procurement processes, including obtaining quotes, negotiating contracts, and managing vendor relationships. Attention to detail and accuracy in maintaining inventory records and conducting audits. Ability to work in a fast-paced environment, multitask, and meet deadlines. Problem-solving skills to address any issues related to procurement or inventory management. Physical ability to lift and move heavy items, with or without assistance.

Notes

This position requires the successful completion of pre-employment background checks including but not limited to a criminal background screening.

The Department of General Services (DGS) is a first response department and as such all DGS employees are deemed essential or emergency personnel and maybe required to report to work when the City government is open with liberal leave or closed during emergencies.

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