Staff Assistant II

4 weeks ago

Boston, United States Massachusetts General Hospital(MGH) Full time

GENERAL SUMMARY/OVERVIEW:

Working under the direction of and closely with the Principal Investigator and in collaboration with investigators, research staff and department/division administrators, the Staff Assistant II provides a broad range of support to the lab and its research efforts. Responsibilities will include meeting and event coordination, organization and provision of support to clinical research studies, assistance with the completion of grant applications and renewals and providing administrative support to various initiatives such as fundraising, social media and event coordination.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

  • Carry out a range of activities in a large research project devoted to advancing the care of patients with thoracic disease.
    • Job duties include talking with patients and administering questionnaires.
  • Coordinate periodic meetings, presentations and programs
    • Perform administrative support to prepare announcements and reminders, PowerPoint slides, purchase orders and provide other related assistance.
    • Attend meetings as needed, taking and distributing minutes, obtaining, collating and communicating feedback.
  • Provide administrative and research support to the laboratory and research staff.
    • Prepare various types of correspondence, presentations, charts and other materials.
    • Coordinate staff and other meetings; maintain lab meeting, deadline and other calendars; take and disseminate meeting minutes.
    • In collaboration with lab and grants management staff, monitor supply expenditures and resolve any discrepancies.
    • Partner with lab personnel to help ensure the flow of information between staff, offices and collaborators; facilitate lab access for staff and visitors.
  • Complete general activities to support own work, the operations of the lab and the division.
    • Utilize computer software (Microsoft Office) and meeting facilitation tools (such as Zoom), training others as needed.
    • Maintain records and files.
    • Collaborate with the division team for general support to and projects within the office.
    • Provide cross-coverage to other administrative personnel.
    • Perform other duties as assigned.

EDUCATION:

  • High school diploma or equivalent required.  Bachelor’s degree preferred.

EXPERIENCE:

  • 3-5 years of administrative experience required with some experience within a research environment helpful. 

QUALIFICATIONS:

  • Exposure to and some understanding of clinical administration/operation helpful.
  • Understanding and skill in office administration, to include routine business practices, meeting and event coordination and calendar management.
  • Able to build and maintain effective working relationships with personnel internal and external to the division, including hospital departments, vendors and research sponsors. 
  • Able to work independently as well as on a team with the ability to multi-task and meet deadlines. 
  • Good oral and written communication skills.
  • Strong organizational skills with attention to detail and efficiency; able to follow instructions and see tasks through to completion.
  • Computer skills required including Microsoft Office, online searches and social media and meeting applications such as Zoom.
  • Mathematical skills, such as for the inventory and ordering of supplies and processing of reimbursements.

Massachusetts General Hospital is an Equal Opportunity Employer.  By embracing diverse skills, perspectives and ideas, we choose to lead. Applications from protected veterans and individuals with disabilities are strongly encouraged.  

: MA-Boston-MGH Main Campus

: 

MGH Main Campus 

55 Fruit Street 

 Boston 02114

: Administrative Support

: Massachusetts General Hospital(MGH)

: Full-time

Standard Hours: 40

: Day Job

: Regular

Recruiting Department: MGH Thoracic Surgery

: Apr 8, 2024

  • Staff Assistant, II

    2 weeks ago

    Boston, United States Mass General Brigham Full time

    Staff Assistant, II-(3288026) Description General Summary/Overview Statement: Staff Assistant II will provide administrative support to the Nurse Director, Medical Director and staff at the MGH Diabetes Research Center (DRC). This position will work with a high degree of independence and will interact with all levels of department  The Diabetes...

  • Staff Assistant, II

    1 week ago

    Boston, United States Partners Healthcare System Full time

    General Summary/Overview Statement: Staff Assistant II will provide administrative support to the Nurse Director, Medical Director and staff at the MGH Diabetes Research Center (DRC). This position will work with a high degree of independence and will interact with all levels of department personnel. The Diabetes Research Center is dedicated to advance...

  • Staff Assistant II

    4 weeks ago

    Boston, Massachusetts, United States Massachusetts General Hospital(MGH) Full time

    GENERAL SUMMARY/OVERVIEW:Working under the direction of and closely with the Principal Investigator and in collaboration with investigators, research staff and department/division administrators, the Staff Assistant II provides a broad range of support to the lab and its research efforts. Responsibilities will include meeting and event coordination,...

  • Medical Assistant II

    3 weeks ago

    Boston, United States Massachusetts General Hospital Full time

    Medical Assistant II - Rheumatology-(3287456) Description Assures efficient patient flow through the office, including but not limited to the following tasks: greets patient in waiting room and escorts to exam room and phlebotomy lab as needed; assists with preliminary visit by confirming patient’s full name and date of birth, and documenting current...

  • Practice Assistant Ii

    4 days ago

    Boston, United States Brigham & Women's Hospital(BWH) Full time

    **Practice Assistant II - Outpatient Infusion** - (3286035) This role qualifies for a sign-on bonus of $750, making it a great opportunity to join the BWH - MGB team! **_GENERAL SUMMARY/ OVERVIEW STATEMENT:_** The Practice Assistant II for Infusion Services, in collaboration with the Practice Manager and Practice Coordinator, will ensure efficient daily...

  • Administrative Assistant II

    4 weeks ago

    Boston, Massachusetts, United States Joslin Diabetes Center Full time

    Under moderate supervision -with advanced proficiency- The Administrative Assistant II will provide administrative assistance and support to faculty members of the Research Division, the Manager of Administrative Services and respective lab personnel. Provide administrative assistan

  • Research Assistant Ii, Pediatrics Research

    6 days ago

    Boston, United States Boston Medical Center Full time

    **Position**:Research Assistant II, Pediatrics*** **Location**:Boston, MA **Schedule**:40 hours per week, Hybrid **ABOUT BMC**: At Boston Medical Center (BMC), our diverse staff works together for one goal — to provide exceptional and equitable care to improve the health of the people of Boston. Our bold vision to transform health care is powered by our...

  • Program Assistant II

    4 weeks ago

    Boston, Massachusetts, United States City of Boston Full time

    Overview: The Program Assistant II will assist in the development of programs, building systems and in the intake of membership registrations of participants for programs. Responsibilities: Oversees the collection of program statistical data and prepare reports when necessary.  Works with program staff in an administrative capacity to ensure that all...

  • Administrative Assistant II

    3 weeks ago

    Boston, United States The Hollister Group Full time

    Administrative Assistant II We are seeking a capable and dynamic Administrative Assistant II to join the team of one of the most well-known higher education institutes in the Boston area! The ideal candidate is a highly organized multitasker with administrative experience supporting executives or upper management and enjoys working in a busy office...

  • Research Assistant I or II, 40 Hours, Women's Health

    2 weeks ago

    Boston, United States Brigham and Women's Hospital Full time

    Research Assistant in Neuroimaging and Eating Disorders The Multidisciplinary Eating Disorders Research Collaborative (MEDRC) at Massachusetts General Hospital and Brigham and Women's Hospital is seeking a full-time post-bac clinical Research Assistant (I or II) with a strong interest in neuroscience and quantitative subjects including data analysis or...

  • Clinical Research Assistant II

    2 weeks ago

    Boston, United States Boston Childrens Hospital Full time

    Job Posting DescriptionThe Research Assistant II will coordinate activities of daily operations for Dr. Stephanie Sacharow's clinical research trials. Dr. Sacharow's research focuses on Phenylketonuria in pediatric and adult patients. Dr. Sacharow's research trials include drug trials and some focus on neurological imaging and neurocognitive tests. They will...

  • Administrative Assistant II-Human Resources

    3 weeks ago

    Boston, Massachusetts, United States Bunker Hill Community College Full time

    Location: Boston, MA Category: Classified Staff Posted On: Mon Mar Job Description: The Administrative Assistant II reports to the Executive Director and collaborates with other HR team members, including the Director of Compensation and Benefits, Assistant Director of Talent Management, Senior Human Resources Associate, and Personnel Analysts. In...

  • Research Assistant II, Geriatrics

    2 days ago

    Boston, Massachusetts, United States Boston Medical Center Full time

    Position: Research Assistant II, Geriatrics Location: Boston, MASchedule: 40 hours per week, On-siteABOUT BMC:At Boston Medical Center (BMC), our diverse staff works together for one goal — to provide exceptional and equitable care to improve the health of the people of Boston. Our bold vision to transform health care is powered by our respect for our...

  • Research Assistant II

    3 weeks ago

    Boston, Massachusetts, United States Boston Medical Center Full time

    Position: Research Assistant II, OBGYN Location: Boston, MA Schedule: 40 hours per week, Hybrid (on-site an average of 3 days per week) ABOUT BMC: At Boston Medical Center (BMC), our diverse staff works together for one goal - to provide exceptional and equitable care to improve the health of the people of Boston. Our bold vision to transform health care is...

  • Animal Technician II

    2 weeks ago

    Boston, United States Joslin Diabetes Center Full time

    The Animal Technician II provides routine husbandry care of laboratory animals and their housing facilities following standardized laboratory procedures which adhere to State and Federal regulations. Works with Lead Animal Technician as needed. May assist with research staff as need

  • Research Assistant II

    2 weeks ago

    Boston, United States Boston Childrens Hospital Full time

    Job Posting DescriptionThe Jacobsen lab uses rare genetic bone disorders as a model to understand bone growth and development. We use mouse models, human derived pluripotent stem cells and human genetics. Our goal is to development new therapies for pediatric bone disease, especially pediatric osteoporosis and disorders of bone formation. Current therapies...

  • Practice Assistant Ii

    2 days ago

    Boston, United States Brigham & Women's Hospital(BWH) Full time

    **Practice Assistant II (Bilingual in Spanish)** - (3289902) PRINCIPAL DUTIES AND RESPONSIBILITIES: Indicate key areas of responsibility, major job duties, special projects and key objectives for this position. These items should be evaluated throughout the year and included in the written annual evaluation. Actual job duties may vary by department (see...

  • Research Assistant II BWH Neurology

    3 weeks ago

    Boston, United States Brigham and Women's Hospital Full time

    Research Assistant II BWH Neurology-(3280187) Description Harvard Aging Brain Study investigators at Brigham and Women’s Hospital and Massachusetts General Hospital are looking for a Research Assistant to coordinate the development and implementation of a novel, smart-phone based cognitive test: the Boston Remote Assessment of NeuroCognitive Health...

  • Research Assistant II BWH Neurology

    3 weeks ago

    Boston, United States Mass General Brigham Full time

    Research Assistant II BWH Neurology-(3280187) Description Harvard Aging Brain Study investigators at Brigham and Women’s Hospital and Massachusetts General Hospital are looking for a Research Assistant to coordinate the development and implementation of a novel, smart-phone based cognitive test: the Boston Remote Assessment of NeuroCognitive Health...

  • Practice Assistant II

    3 weeks ago

    Boston, Massachusetts, United States Brigham & Women's Hospital(BWH) Full time

    This role qualifies for a sign-on bonus of $750, making it a great opportunity to join the BWH - MGB teamGENERAL SUMMARY/ OVERVIEW STATEMENT: Brigham and Women's Hospital is dedicated to:· serving the needs of our local and global community· providing the highest quality health care to patients and their families· expanding the boundaries of medicine...