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Document Control Specialist

4 months ago

Cape Canaveral, United States Bechtel Full time

Requisition ID: 277721 

  •  Relocation Authorized: None 
  • Telework Type: Full-Time Office/Project 
  • Work Location: Kennedy Space C 

 

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. 

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations. 

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report. 

 

Project Overview:

The ML2 Project involves the design and construction of a launch platform for the National Aeronautics and Space Administration (NASA). The purpose of ML2, located at Kennedy Space Center (KSC), is to provide a launch platform for the Space Launch System (SLS), an advanced launch vehicle that will fill America’s need for deep space missions. ML2 includes many different subsystems that must operate and fit within the constraints of the structure and provide physical interface with KSC launch sites’ ground systems.

 

Job Summary:

In this role, you will provide document management services, including but not limited to receiving, processing, distributing, retrieving, and maintaining documents and records. You will assemble information to support project activities and assist in resolving issues and questions. Your attention to detail, accuracy, and support will help ensure documents are in the right place at the right time. #LI-HB1

 

Major Responsibilities:

Level 1

  • Provides document and/or records management to include receiving, processing, distributing, retrieving and maintaining documents and/or records in accordance with established policies, and procedures​
  • Performs document/record entry using enterprise content management system (ECMS)​
  • Monitors and reviews data entry for accuracy by self performing quality checks

Level 2

  • Provides document and/or records management services in accordance with established policies, and procedures​
  • Performs services to include but not limited to receiving, processing, distributing, retrieving and maintaining documents and/or records​
  • Performs document/record entry using enterprise content management system (ECMS)​
  • May assist in the review of data entry accuracy for assigned work by performing daily, weekly, and monthly quality checks​
  • Interfaces with internal and external customers in the resolution of questions, issues or actions​
  • Assists project team members with questions or issues related to document numbering, work process, electronic/digital signatures, legibility, etc.​
  • Assembles information needed to support project activities​
  • Updates desktop work instructions, plans and procedures

 

Education and Experience Requirements:

Level 1

  • Requires 1-2 years of related experience

Level 2

  • Requires 2-4 years of related experience

Intermediate to expert proficiency in Microsoft Office Word, PowerPoint, Outlook, and Excel

Intermediate to expert proficiency in Database Entry and Filing. A skills test will be required.

 

Required Knowledge, Skills, and Abilities:

·      Experience in document control practices and processes.

·      Excellent working knowledge of computer applications.

·      Function well in a fast-paced environment and deal with pressure in a professional manner.

·      Must be proactive, use individual initiative, follow assignments through to completion, be attentive to detail, produce quality products, and adhere to tight deadlines.

·      Ability to learn new software applications and train others on software use.

·      Possess flexibility, have strong interpersonal skills, and a proven record as a team player.

·      Effectively deal with and adjust to quickly to changing priorities.

·      Good oral and written communication skills.

Preferred

·      Prior experience working in a government environment.

·      Prior experience working in an engineering, procurement, construction environment.

·      Prior experience with Bechtel’s software.

·      Knowledge of Bechtel’s organization structure, functions, policies and procedures, industry and regulatory standards.

·      Prior experience working with supplier documents using InfoWorks or Aconex.  

 

 

Total Rewards/Benefits

For decades, Bechtel has worked to inspire the next generation of employees and beyond Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

 

Diverse teams build the extraordinary:

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.

 

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to acesstmt@bechtel.com