Pharmacy Technician

Summary

The certified GS-8 Pharmacy Technician Procurement/Inventory is responsible for all prescription and nonprescription medications and supply purchasing and inventory in a highly complex area of Pharmacy Service at VA New York Harbor Healthcare System St. Albans campus. This responsibility mandates compliance with all Veterans Health Administration (VHA), Drug Enforcement Agency (DEA), Food and Drug Agency (FDA). and all federal rules and regulations regarding contract compliance.

Duties

Purchase card procedures, reconciliation requirements, control point rules, controlled substance purchasing, purchasing documentation maintenance, and general inventory control processes. Primary duties consist of pharmaceutical and supply order initiation, proper receipt of shipments, compliance with product and storage requirements. Incumbent has independent purchase responsibilities. The incumbent functions as staffing requirements dictate assisting the pharmacy management team in providing optimal pharmaceutical care and timely customer service in accordance with the mission, vision and goals of the Pharmacy and the Medical Center.

Duties:
The duties and responsibilities of the Pharmacy Technician
Procurement/Inventory include but are not limited to the following:
A. Pharmaceutical Purchasing and Distribution
1. Serve as ordering officer for pharmacy service, delegated by the VA National Acquisition Center (NAC) while maintaining annual training requirements.
2. Initiates ordering requirements of pharmaceuticals, specialty, and supply items through pharmacy prime vendors multi complex accounts or other mandatory sources. Responsible for adherence to federal contracts and compliance with federal regulations regarding open market, ensuring inventory control through perpetual evaluation.
3. Assists in determining ordering intervals and stock levels appropriate to meet changes in formulary, brand to AB rated generic drugs, contract changes, conversions, new drug indications including backorders and seasonal changes.
4. Procures all types of pharmaceuticals including controlled and non-controlled drugs within established VA ordering guidelines, policies, and procedures within inventory management specialized area with the understanding of proper budget utilization.
5. Purchases using National contracts (NAT), Federal supply schedules (FSS), Blanket Purchase Agreement (BPA) and open market etc. to ensure compliance with federal acquisition regulations, and policy, understanding the contracting hierarchy of all purchases.
6. Incumbent will download invoices daily as part of the drug accountability process or other inventory management system.
7. Incumbent may be required to obtain necessary certification to order narcotic medications through pharmacy prime vendor.
8. Purchases using government issued credit cards for micro purchase limits with understanding of when to use; while maintaining required proper documentation, and reconciliation of receipt of all orders for auditing and accountability purposes, training, etc.
9. Reconciles all credit card purchases in a timely manner within the following time frames, and include:
a) Accomplishing a minimum of 75% of the reconciliations within 10 days.
b) Accomplishing a minimum of 95% of the reconciliations within 17 days.
c) Accomplishing all (100%) of the reconciliations within 30 days.
10. Possesses technical knowledge of VA and regulatory agency requirements for drug storage and special requirements for procurement, storage, distribution, and handling of various hazardous and non-hazardous drug classes.

COMPLEXITY
The employee's work will involve performing various procurement support duties involved in the use of different and unrelated procedures and methods. The incumbent(s) will spend the majority of time (over 80%) correlating transactions that are not completely standardized; dealing with continually changing deadlines and priorities; completing assigned functions that are relatively broad and varied. The employee will use different established procedures to screen incoming purchase request item descriptions for accuracy and adequacy; and will then monitor the status of the associated purchase order. The employee will review and reconcile various documents and records and resolve a variety of problems through the coordination with vendors and personnel in receiving, supply and check-in areas. The incumbent will monitor the status of deliveries, reconciling invoices to ensure quantities invoiced are accounted and received.
The employee will work one on one with vendors and suppliers to resolve regular problems and discuss with lead or management as indicated. These problems include (but not limited to) billing issues, delivery dates, the quantity of items ordered. The employee makes decisions independently with vendors, contractors, and suppliers using prescribed guidelines set forth for the position.
Incumbent (s) must be able to work efficiently and accurately and demonstrate good organizational skills to ensure that is done in a safe, timely and efficient manner. A wide variety of conditions involving numerous variations require the incumbent(s) to assess and determine relative importance of various factors when making ordering and shipping arrangements.

Work Schedule: Monday-Friday 8:30am to 5:00pm
Telework: Not Available
Virtual: This is not a virtual position.
Functional Statement #: 000000
Financial Disclosure Report: Not required

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