Support Services Specialist

4 weeks ago

Jackson, United States Department Of Veterans Affairs Full time
Summary

This position is located in the Support Services Division (SSD) at a VA Regional Office (RO). The incumbent performs facilities management, property management, government vehicle management, serves as the primary/alternate PIV coordinator, and completes other administrative tasks, under the supervision of the Supervisory Support Services Specialist and/or the Chief, Support Services Division.



Duties

  • Evaluates and provides input for efficient utilization of space to include floor plans and design, ensuring proper cubicle design and required infrastructure.
  • Provides property management services including facilities, trouble calls, analyzing equipment requirements, remedying equipment repairs, conducting inventories, and disposing of equipment and furniture.
  • Oversees the fleet management program by coordinating day-to-day functions by documenting and authorizing operators, scheduling utilization and maintenance, and submitting required reports.
  • Conducts fact-finding or analyses to determine facility requirements based on RO organizational needs, service deficiencies, and appropriate resolutions to identified issues.
  • Responsible for the administration of the Personal Identify Verification (PIV) system, ensures proper issuance of PIV cards and manages administration roles. Acts as the PIV liaison as required.
  • Provide forms and publication services which consists of printing, reproduction and distribution of forms. Ensures equipment requirements are met for all forms and publications activities.
  • Evaluates and provides input into security plans and reports. Coordinates building security with appropriate authorities. Produces all reports associated with security.
  • Evaluates and provides input and recommendations for procedural improvements in all administrative functional areas.
  • Coordinates with acquisition personnel in acquiring office supplies and equipment, stores and distributes office supplies and equipment, and conducting inventories.
  • Participates in the development and implementation of policies and procedures.
  • Participates in the stations safety program by providing input, tracking and implementation of safety related items

Work Schedule: Full time, Monday through Friday
TELEWORK ELIGIBLE: Yes, as determined by the Agency policy
Virtual: This IS NOT a virtual position.
Position Description/PD#: Support Services Specialist
Relocation/Recruitment Incentives: None
Financial Disclosure Report: Not required
Physical Requirements: The work normally involves mental rather than physical exertion.

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