Production Specialist

2 weeks ago

Long Beach, United States Lexitas Full time

SUMMARY:

The Production Specialist is responsible for the receiving, production, and distribution/delivery of all transcript and exhibit products to clients (both digitally and physically). Accepts responsibility for verifying the accuracy and completeness of all work and ensuring that all products adhere to client instructions and preferences along with company QC checkpoints. The Production Specialist receives, scans, copies, e-mails, prints, and ships all transcript and exhibit files to clients pursuant to their instructions and/or standing orders.ESSENTIAL FUNCTIONS:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Process incoming transcripts from court reporters and/or affiliate firms, perform quality control checks and convert transcript to final PDF or applicable version requested by clients.
  • Check and confirm all warning notes in company database.
  • Maintain company database by entering client contact information, requirements and checking entries made by reporters.
  • Prepare certain paperwork when not provided by contractors and/or affiliates and to aid in communicating job details to applicable company personnel.
  • Verify and quality control all jobs against company database, (i.e. exhibit counts, firm addresses, client orders, job number, exhibits included, witness/case name, priority status, etc.) before e-mailing to client or preparing for hard copy delivery to client.
  • Receiving original documents and making appropriate notes in company database.
  • Duplicate all CD’s/DVD’s and USB’s received as exhibits and create an archive copy.
  • Scan exhibit files, name accordingly, and ensure that files are uploaded correctly.
  • Print, tab and assemble exhibits for final job, when applicable.
  • Create media (CD’s, USB’s) and download all transcript and exhibits files to drive. Also create labels for USB drives, cases and/or CD’s/DVD’s.
  • Print transcripts, assemble to exhibits, prepare and package jobs for shipment, operate copier and bindery equipment, and coordinate local courier shipments.
  • Entering shipping notes into database.
  • Responsible for providing the billing department with complete job information to bill clients and pay resources with minimal errors.
  • Prepare any materials and/or documents to be shipped to affiliates and ensures timely and accurate delivery by confirming shipping address, required delivery vendor/time and following up where needed.
  • Coordinate with Production Manager and office personnel to expedite job materials, address impending deadlines, and to resolve issues.
  • Assist fellow Production Specialists with job completion (if workload permits): converting ASCII’s, uploading files to

    repository, e-mailing clients, and preparing jobs for shipment.

    • Correct any errors when approached by Production Specialists or Production Manager.
      • Assist with clean-up and organization of production area and help with ensuring all production supplies are fully stocked when necessary.
      • Notify Production Manager when productivity and/or company goals cannot be met.
      • Other duties as assigned.
        COMPETENCIES, SKILLS AND ABILITIES
        • Ability to provide extraordinary customer service to paralegals and attorneys.
        • In a leadership capacity, actively demonstrates company values of SPIRIT.
        • Effective communication skills (oral and written).
        • Strong work ethic.
        • Strong attention to details and organized.
        • Highly organized, efficient and extremely resourceful.
        • Possess excellent written and verbal communication skills.
        • Computer literate and able to learn the use of new software with ease.
        • Flexible schedule and availability to work occasional overtime as required.
        • Ability to work with deadlines and work well under pressure.
        • Ability to multi-task.
        • Works well independently and with other department members.
        • Accepts direction well.
        • Excellent attendance and punctuality.
        • Working knowledge of Outlook, Word, Excel.
          EDUCATION / EXPERIENCE
          • High school diploma or equivalent required.
          • A minimum of 2 years of administrative experience.
          • Constantly strives to achieve excellence in day-to-day operations of respective department.
          • Works collaboratively with all members of management to resolve departmental and organizational challenges. expeditiously, economically, professionally and with minimum disruption to the practice.
          • Team player approach.
            SUPERVISORY RESPONSIBILITIES

            This role is not a supervisor position, but has the potential to grow into a supervisory role.LANGUAGE SKILLS

            Ability to effectively present information and respond to questions from internal and external customers whose first language is English.CERTIFICATES, LICENSES, REGISTRATIONS

            NonePHYSICAL DEMANDS

            The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

            While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle or feel objects, type and use mouse; reach with hands and arms; and talk and/or hear. The employee is required to sit for extended periods of time.WORK ENVIRONMENT

            The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

            While performing the duties of this job, the employee regularly works in an office environment in a clerical environment. This role routinely uses standard office equipment such as computers, phones, photocopiers and filing cabinets.TRAVEL REQUIREMENTS

            This position requires no travel.OTHER DUTIES

            Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or

            responsibilities that are required of the employee for this job. Nothing in this job description restricts management’s

            right to assign or reassign duties and responsibilities to the job at any time with or without notice.AAP/EEO STATEMENT

            Lexitas prohibits discrimination based on race, religion, gender, national origin, age, disability, veteran status, marital status, pregnancy, gender expression or identity, sexual orientation or any other legally protected status.

            EOE Employer/Vet/Disabled.

            If you require reasonable accommodation in the application process, please contact Human Resources at HRDept@lexitaslegal.comfor assistance. All other applications must be submitted online. Apply Now Other details

            • Pay Type Hourly
            • Min Hiring Rate $23.00
            • Max Hiring Rate $25.00

  • Production Specialist

    2 weeks ago

    Long Beach, United States Lexitas Full time

    3780 Kilroy Airport Way #300, Long Beach, CA 90822, USA Req #116 Thursday, May 16, 2024 SUMMARY: The Production Specialist is responsible for the receiving, production, and distribution/delivery of all transcript and exhibit products to clients (both digitally and physically). Accepts responsibility for verifying the accuracy and completeness of all work and...

  • Production Specialist

    7 days ago

    Long Beach, California, United States Lexitas Full time

    SUMMARY:The Production Specialist is responsible for the receiving, production, and distribution/delivery of all transcript and exhibit products to clients (both digitally and physically). Accepts responsibility for verifying the accuracy and completeness of all work and ensuring that all products adhere to client instructions and preferences along with...

  • Marketing Specialist Ii/print Production Specialist

    4 days ago

    Long Beach, United States OMG Technology Full time

    **_Marketing Specialist II/Print Production Specialist (REMOTE)_** **Position Summary**: The Print Production Specialist is responsible for supporting the growth marketing operations team in developing mail plans and execution for prospect and member mailings. The Specialist will work closely with the Print Production Manager and cross-functionally with...

  • Product Specialist

    4 weeks ago

    Long Beach, United States Del Amo Motorsports - Long Beach Full time

    Are you ready for some FUN in the SUN? Look no further than Del Amo Motorsports, So Cal’s premier Multi Line Powersports Dealership Group. We want the BEST of the BEST to join our team of professionals, and in return you will get industry leading support, training, COMPENSATION, BENEFITS and much, much more!!!Del Amo Motorsports Group is looking to hire a...

  • Product Specialist

    3 weeks ago

    Long Beach, United States Del Amo Motorsports - Long Beach Full time

    Are you ready for some FUN in the SUN? Look no further than Del Amo Motorsports, So Cal’s premier Multi Line Powersports Dealership Group. We want the BEST of the BEST to join our team of professionals, and in return you will get industry leading support, training, COMPENSATION, BENEFITS and much, much more!!!Del Amo Motorsports Group is looking to hire a...

  • Product Specialist

    4 weeks ago

    Long Beach, United States Del Amo Motorsports - Long Beach Full time

    Are you ready for some FUN in the SUN? Look no further than Del Amo Motorsports, So Cal’s premier Multi Line Powersports Dealership Group. We want the BEST of the BEST to join our team of professionals, and in return you will get industry leading support, training, COMPENSATION, BENEFITS and much, much more!!!Del Amo Motorsports Group is looking to hire a...

  • Product Specialist

    1 day ago

    Long Beach, United States Del Amo Motorsports - Long Beach Full time

    Are you ready for some FUN in the SUN? Look no further than Del Amo Motorsports, So Cal’s premier Multi Line Powersports Dealership Group. We want the BEST of the BEST to join our team of professionals, and in return you will get industry leading support, training, COMPENSATION, BENEFITS and much, much more!!!Del Amo Motorsports Group is looking to hire a...

  • Product Specialist- Experiential Marketing

    2 months ago

    Long Beach, United States JD RMD Group Full time

    Job DescriptionJob DescriptionJoin our dynamic experiential marketing team as a Product Specialist focused on live events. As a key player in our immersive brand experiences, you will play a crucial role in showcasing and promoting our products in a live and engaging environment. If you have a passion for creating memorable moments, a deep understanding of...

  • Product Specialist

    3 weeks ago

    Long Beach, CA, United States Del Amo Motorsports - Long Beach Full time

    Are you ready for some FUN in the SUN? Look no further than Del Amo Motorsports, So Cal’s premier Multi Line Powersports Dealership Group. We want the BEST of the BEST to join our team of professionals, and in return you will get industry leading support, training, COMPENSATION, BENEFITS and much, much more!!! Del Amo Motorsports Group is looking to hire a...

  • BCA Regulatory Administration

    1 month ago

    Long Beach, United States The Boeing Company Full time

    Supports the coordination of the commitments with internal and external organizations to fulfill strategies. Identifies risk and opportunity potential and develops mitigation planning. Collects, organizes, archives and provides data according to esta Management, Regulatory, Product, Specialist, Data, Business Partner, Technology

  • Banking Relationship Specialist

    1 month ago

    Long Beach, United States Farmers and Merchants Bank of Long Beach Full time

    Job Summary The Banking Relationship Specialist is our first customer contact and one of the key people to set the tone of service and sales at the branch level. They will maintain a professional image and follow standard operational, services and sales processes, including using the sales road map to make appropriate needs analysis, provide recommendations...

  • Product Specialist

    1 month ago

    Pompano Beach, United States Jaguar Land Rover Ft Lauderdale Full time

    Overview: Position Overview The Product Specialist has the opportunity to interact with hundreds of customers to help guide them in their vehicle purchase. This could be through an Internet-lead, a phone call or a customer who walks in to the store. The goal is to create an exceptional vehicle-buying experience to build customer loyalty to AutoNation. Who...

  • Product Specialist

    4 weeks ago

    Redondo Beach, United States Bebird Usa Inc Full time

    Benefits: 401(k) Health insurance The Product Specialist is responsible for support of current and future product lines with a focus on product and project management, sourcing and documentation. They will work with both domestic and oversea cross-functional teams. Support and coordinate product management and development projects including but not limited...

  • Marketing and Sales Specialist

    2 weeks ago

    Long Beach, United States True Vision Enterprises Full time

    Job DescriptionJob DescriptionTrue Vision Enterprises, a dynamic and innovative marketing and sales company located in Orange, CA, is actively seeking a talented and motivated Marketing and Sales Specialist to join our expanding team. If you possess a passion for marketing, exceptional sales skills, and a desire to achieve substantial earning potential, this...

  • Intake Specialist

    6 days ago

    Long Beach, United States US VETS Inc Full time

    Job DetailsLevelEntryJob LocationUSVETS Long Beach - Long Beach, CAPosition TypeFull TimeEducation LevelNot SpecifiedSalary Range$21.78 - $24.70 HourlyTravel PercentageNegligibleJob ShiftDayJob CategoryAdmin - ClericalDescriptionU.S.VETS, the nation's largest veteran services nonprofit, seeks an Intake Specialist at our Long Beach Site.Looking for a...

  • Event Support Specialist

    1 month ago

    Long Beach, United States JD RMD Group Full time

    Job DescriptionJob DescriptionThe Support Specialist serves as support to onsite Production Team in the proper installation and dismantle of specific display elements for Events/Programs along with cleaning, maintenance, loading, and unloading before and after events. They provide consistent, effective communication with the Production team before, during...

  • Technology Product Manager

    5 days ago

    Long Beach, United States SCAN Full time

    About SCAN SCAN Group is a not-for-profit organization dedicated to tackling the most pressing issues facing older adults in the United States. SCAN Group is the sole corporate member of SCAN Health Plan, one of the nation’s leading not-for-profit Medicare Advantage plans, serving more than 270,000 members in California, Arizona, and Nevada. SCAN has been...

  • Talent Acquisition Specialist

    6 days ago

    Long Beach, United States Northwestern Mutual Full time

    ***The firm is only considered local applicants at this time as this role is 100% on-site 90802. Please only consider applying if you are within reasonable commuting distance and comfortable working full-time in-person.*** The Talent Acquisition Specialist role is responsible for talent acquisition efforts of the Long Beach, Downtown Los Angeles and...

  • Event Support Specialist/ Labor Work

    2 weeks ago

    Long Beach, United States JD RMD Group Full time

    Job Description Job Description The Support Specialist serves as support to onsite Production Team in the proper installation and dismantle of specific display elements for Events/Programs along with cleaning, maintenance, loading, and unloading before and after events. They provide consistent, effective communication with the Production team before, during...

  • Event Support Specialist/ Labor Work

    1 week ago

    Long Beach, United States JD RMD Group Full time

    The Support Specialist serves as support to onsite Production Team in the proper installation and dismantle of specific display elements for Events/Programs along with cleaning, maintenance, loading, and unloading before and after events. They provide consistent, effective communication with the Production team before, during and after events, ensuring...