Supervisory Health System Specialist

4 days ago

West Roxbury, United States Veterans Health Administration Full time

Duties include but not limited to:
Applies knowledge of the healthcare delivery system served, the missions, organizations, programs, and requirements of healthcare delivery systems, intra- and interdepartmental relationships, and agency operations and programs in order to interact effectively with healthcare facilities and to seek out and secure more detailed, technical information for task accomplishment
Supports higher level administrative operations for Medical Service, including managing and overseeing the following for the Service: HR actions, budget/financials, inventory/supplies, clinical (exam room) and administrative space needs, timekeeping/payroll, academic affiliation relationships, to name a few
Works closely with senior management and others in implementing and evaluating policies, plans, and internal operational systems
Works in coordination with other internal reviewing services regarding routine audits and internal/external reviews of a national concern; i. e, fiscal efficiencies and organizational structure that are reviewed by prominent parties such as the Office of the Inspector General or the Government Accountability Office
Coordinates with the appropriate individuals or offices to develop proposals and supporting materials for presentation at conferences, meetings, hearings and other external activities and meetings
Completes all steps required within an event management process, including facilitating selection of the event time, developing a formal agenda, managing any required contracts and all logistical items, disseminating information to attendees, and ensuring smooth execution of the event
Displays the utmost tact, diplomacy, discretion, and courtesy through by meaningful interchanges on matters of critical importance to individuals or to organizations regarding strategic and operational administrative activities of the office
Manages and coordinates all online communication tools such as assigned intranet websites, internal SharePoint website collection, and other related informational tools in consultation with communication specialists
Reviews and analyzes materials in coordination with the originating office(s), and develops non-controversial materials using available resources or subject matter expertise
Conducts routine studies on particular operational processes, issue topics, or related special projects where successive steps in fact-finding are utilized
Conducts study planning, statistical measurement, data analysis, and narrative report preparation and development
Tracks deadlines initiated by OIG/GAO and internal reviewing officials to ensure timely submission of responses and actions
Assures compliance with all applicable policies, development, and maintenance of internal management processes related to online tools
Performs thorough management analysis of current and projected diagnostic service programs
Analyzes changes to known VA policies and procedures; and ensures Medicine's processes are updated for compliance purposes
Investigates and analyzes a wide variety of problems and recommends appropriate solutions, including originating new and improved applications

Work Schedule:
Full Time, Monday - Friday 8am - 4:30pm


Telework:
May be authorized. Telework eligibility will be discussed during the interview process.


Virtual:
This is not a virtual position.


Position Description Title/PD#: Supervisory Health System Specialist/
PD03274A


Relocation/Recruitment Incentives:
Not Authorized


Financial Disclosure Report:
Not required
This position is not in a bargaining unit
May be required to attend conference at other facilities or other VA sites on occasion
The incumbent may be required to travel to other VA campuses and Community-Based Outpatient Clinics
Current and former Federal employees must submit copies of their most recent SF-50 (Notice of Personnel Action). The SF-50 must identify the position title, series, grade, step, tenure and type of service (Competitive or Excepted). In some cases, more than one SF-50 may be required to show a higher grade previously held
This position is in the Competitive Service
Time-in-Grade Restriction: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements. The grade may have been in any occupation but must have been held in the Federal service.
Interchange Agreements with Other Merit System: Employees who occupy medical or medical-related positions and were appointed under 38 U.S.C. 4701(1) or (3) [formerly 38 U.S.C. 4104 (1) and (3)] must be serving in a full-time position without time limit and have served continuously for at least one year in this other merit system to be eligible to convert to the Title 5 System. Some exceptions to this rule may apply if you have previously acquired tenure under a Title 5 appointment.
This position is not a Bargaining Unit position
Incomplete applications will not be considered

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