UPC Secretary

• Acts as a resource to provide information or determine the most effective way of meeting the needs of management, staff, and the public.
• Coordinates and/or acts as a liaison between the agency or work unit and other agencies, work units, etc.
• Provides assistance to staff and the public.
• Prepares and/or processes documents; reviews for accuracy and completeness; updates information and/or evaluates against policy; compares elements for consistency or logical relationships, etc.
• Writes or drafts correspondence, reports, documents and/or other written materials.
• Retrieves data found in databases to generate requested reports.
• Assists in various UPC travel, financial, conference, and grant-related job duties as needed.
• Other duties as assigned.

(includes knowledge, skills, and abilities required upon entry into position and trainable after entry into position)

• applicable laws, regulations, and/or policies and procedures
• adapt to new software programs, packages, and protocols
• proficiency in Microsoft Excel, and Word, as well as Microsoft Suite
• review, edit, and proofread documents for accuracy and completeness
• enter, transcribe, record, store, or maintain information in either written or electronic form
• record messages from verbal information received by telephone conversation or personal contact
• arrange, coordinate, or schedule time and details
• establish, organize and/or maintain files
• assemble, sort, and/or distribute documents, supplies, and/or materials/items
• find, gather, and organize information or data in a clear and concise manner
• work efficiently and competently under deadlines
• prioritize tasks and balance workload
• speak clearly, concisely, and effectively; listen to, and understand, information and ideas as presented verbally
• follow written and/or oral instructions
• communicate information and ideas clearly, and concisely, in writing; read and understand information presented in writing
• deal with people in a manner that shows sensitivity, tact, and professionalism
• work independently and proactively; work in groups as part of a team
• identify creative solutions to problems; communicate ideas to coworkers
• principles, practices, and procedures of an office environment

• Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.
• Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.