Intermediate Expeditor

DUTIES AND RESPONSIBILITIES
• Assures supplier is fulfilling the agreed upon terms and conditions of the purchase order and reacts accordingly when there is a deviation.
• Expedite orders to ensure timely deliveries of components and materials to meet project schedules.
• Reviews the PO files in a regular, timely manner. Reviews every file at least once every two weeks; more often for short delivery times or critical pieces of equipment or material.
• Obtain weekly updates from Vendor(s) on the status of critical items.
• Document communications with Vendor(s) via e-mail or prepare detailed minutes of meeting(s) with vendors.
• In collaboration with Material Coordinator monitor material receipts from project locations and document according to the defined process.
• Communicates all critical information's or related changes in status from the supplier to the Capital Buyer and Material Coordinator as soon as they become known and vice versa.
• Maintains strong and continuous communication and develops relationships with Supply Chain, client teams, Supplier Management, Accounting functions and suppliers.
• Participates in and/or coordinates early planning meetings with suppliers for critical equipment to discuss expediting expectations after order placement.
• Proactively anticipates supplier and project needs.
• Involves and seeks support from Capital Buyers, Project Managers and Management to assist with supplier issues when needed.
• Conduct site visits to manufacturer/supplier locations as needed to check progress and confirm material status.
• Proactive planning and Notification to/with the Project Team and immediate escalation/communication in case of any deviation from project schedule.
• Concentration on early detection of potential quality or delivery problems and communication directly to the Capital Buyer and Project Team.
• Accurate and current data in the electronic tools to ensure that the Project Team can draw accurate information at any time.
• Timely processing and reporting of information, including delivery and price changes.
• Actively maintain the Material Status Report
• Coordinate third party inspections, where needed
• Route the third-party inspection reports to the Material Coordinator
• Communicate critical information or status changes to the Material Coordinator
• Coordinate shipping and logistics

Qualifications:
• Ability to work with minimum supervision.
• Willingness and ability to learn and understand basics of both commercial aspects and technical elements of the accountable projects and their associated material requirements.
• Strong problem-solving capabilities. In order to solve occurring problems, the Expeditor needs to consider project and suppliers targets and limitations to gain support and buy-in.
• Must be able to trigger and facilitate problem resolution processes and can cope with the different interests of the involved parties - TransCanada vs. suppliers.
• Understanding of the material/equipment, manufacturing processes and the market situation of the relevant commodity.
• Understands that the Material Status Reports and systems must be kept up to date to enable the Project and Supply Chain Team to access required information electronically and at will.
• Displays persistence in dealings with suppliers. Understands the chain of command within the supplier's organization and is willing to approach "the next person up" in their organization if a response is unsatisfactory.

Education/Experience:
• As a minimum a college associate degree, technical training/certifications, combination or equivalent is required.
• Five (5) years' experience specifically as a Capital/Project Expeditor for the oil and gas industry.
• An equivalent combination of both experience and education will be considered.

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.

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