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Part-Time Specialist III, Expense Administrator

2 months ago

University Park, United States Lone Star College Part time
Commitment to Mission

This job carries with it the obligation to uphold the Mission of Lone Star College (LSC) in carrying out the duties of the position. A commitment to positive interpersonal behaviors, professional communication, integrity, leadership, stewardship, respect and accountability to LSC students and employees is essential.

Cultural Beliefs
One LSC Student Focused Own It Foster Belonging Cultivate Community Choose Learning

The Chronicle of Higher Education's "Great Colleges to Work For® " is designed to recognize colleges that have been successful in creating great workplaces and to further research and understanding of the factors, dynamics and influences that have the most impact on organizational culture at higher education institutions.

Lone Star College has been recognized in multiple categories.

Campus Marketing Statement

Lone Star College-University Park

Lone Star College offers high-quality, low-cost academic transfer and career training education to 80,000+ students each semester. LSC has been named a 2023 Great Colleges to Work For® institution by the Chronicle of Higher Education.

LSC consists of eight colleges, seven centers, eight Workforce Centers of Excellence and Lone Star Corporate College.

Established in 2012, Lone Star College-University Park has been recognized nationally and internationally for its innovation, as well as its focus on student access and success. Conveniently located off SH 249 in the heart of northwest Houston, Lone Star College-University Park is known as the "community's college," providing students with highly affordable degree and certificate programs that transfer seamlessly to four-year universities or lead to direct employment. Campus facilities include the Center for Science & Innovation, the Energy & Manufacturing Institute, Learning Innovation Labs and the Geology Rock Wall.

Location address is 20515 SH 249 (TX 249 and Louetta Road), Houston, TX 77070.

Job Description

PURPOSE AND SCOPE:

The Specialist III, Expense Administrator supports other staff by performing task-oriented duties while providing clerical, analytical, administrative, and/or operational support under general supervision. Assists with operations of the department as it pertains to college monies including but not limited to purchase cards, travel & expense and purchase orders.

ESSENTIAL JOB FUNCTIONS:

1. Acts as the backup workflow SME (Subject Matter Expert) Pre-Pay Auditor,

2. Completes research to help resolve system issues that are reported by end users and approvers.

3. Responsible for verifying System-wide that a variety of Expense Module transactions (such as expense reports, travel authorizations, One Card transactions, etc.) are accurately processed and reconciled.

4. Works with all users to ensure all Travel & Expense-related employee information is interfacing correctly within the Expense Module. Sets up and maintains the reviewer workflow for the Expense Module and assists as needed with workflow for other modules.

5. Performs a variety of year-end processing tasks within the Expense Module

6. Manages outstanding Accounts Payable checks and other A/P functions as needed.

7. Acts as Prepay Auditor for assigned LSC campus(s). Acting as SME, assists and provides guidance and oversight to Prepay Auditors at other campuses, helping ensure smooth and timely workflow through all Expense Module stages.

8. Responsible for a variety of Travel and Expense (T&E) functions, including but not limited to T&E adjustments, budget issues, and funds that need to be unencumbered, and account reconciliation. Acts as a resource to employees regarding T&E policies, including providing training as needed and ensuring employees understand and adhere to LSC's Travel and Expense policies.

9. Creates, runs, and utilizes a variety of queries and reports for LSC campuses and administrative offices/departments. Utilizes queries to ensure expenses are posting properly and all expenses are posted utilizing GL Subsystem reconciliation.

10. Acts as a third backup for preparing, reviewing, and reconciling a variety of journal entries, Direct Pay Requests, and general ledger accounts

11. Responsible for other reasonable related duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Requires detailed analytical skills and a high level of accounting skills and knowledge

• Knowledge of Microsoft Office Suite (Excel proficiency required)

• Ability to follow procedures that may result in interaction with co-workers or other individuals

• Possesses excellent organizational skills

• Strong attention to accuracy and detail

• Ability to work independently and be self-motivated

• Excellent customer service and communication skills

• Ability to work on several tasks simultaneously

• Knowledge of procurement laws and best practices

PHYSICAL ABILITIES:

The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or driving an automobile. No special physical demands are required to perform the work.

WORK SCHEDULE AND CONDITIONS:

• Equipment used includes, PC workstation running on a LAN in a Microsoft Windows environment, calculator, phone and other general office equipment

• Interface with internal and external contacts as needed to carry out the functions of the position

• Work is performed in a climate-controlled office with minimal exposure to safety hazards

REQUIRED QUALIFICATIONS:

• High School Diploma or GED and at least 3 years of experience, or an equivalent combination of education and experience

• Experience with PC platform in programs such as Work, Excel, and PowerPoint

PREFERRED QUALIFICATIONS:

• Experience working with PeopleSoft Financial module

Salary

Hourly Pay Rate is $15.14.

Benefits Marketing Statement

By joining our top-notch institution, you will enjoy being a part of an organization that offers a supportive, collegial work environment, excellent work/life balance, tuition waiver, participation in a tax deferred retirement plan and more.

Special Instructions

Go to the Job Search page, click on 'My Activities' at the top of the page. Under My Cover Letters and Attachments you will click on 'Add Attachment.' Please be sure to put the Job ID# in the title once you name your file for cover letters only, unless you attached your cover letter with your resume.

If you are applying for an Instructional position (i.e. Faculty, Adjunct Faculty, Instructor), please ensure you include the following to be considered: Resume/CV, Cover Letter, Teaching Philosophy, and unofficial transcripts.

You must limit your file name for any attachment to 40 characters or less.

How to Apply

ALL APPLICANTS MUST APPLY ONLINE ONLY

We will not accept application material received via fax, email, mail, or hand delivered.

Postings for part-time and adjunct positions are active for the academic year. By selecting the option to receive notifications on your profile, you will begin receiving electronic communication regarding new opportunities with Lone Star College (LSC).

If selected for an interview, a recruiter will contact you by phone, or email to schedule an interview.

Lone Star College participates in the E-Verify program, under which Lone Star College provides the federal government with information from each new employee's Form I-9 to confirm that the employee is authorized to work in the United States.

More information on the E-Verify program is available at www.dhs.gov/E-Verify .

Lone Star College is an EEO Employer. All positions are subject to a criminal background check.