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HR & Licensing Coordinator

4 months ago

Danville, United States Caesars Entertainment Full time
JOB SUMMARY:

Reporting directly to the HR Experience Manager, the HR & Licensing Coordinator will play a crucial role in providing administrative support to the HR department and managing the gaming license program. This position requires strong attention to detail, excellent organizational skills, and the ability to handle confidential information. The HR & Licensing Coordinator will be an integral part of our team, ensuring smooth HR operations and compliance with gaming industry regulations.

ESSENTIAL JOB FUNCTIONS:

  • Assist with HR administrative tasks, including maintaining employee records, processing paperwork, and managing HR databases.
  • Prepare HR-related documents, such as employment contracts, offer letters, and termination letters.
  • Support the coordination of HR programs and initiatives, including employee engagement activities, training sessions, and performance evaluations.
  • Respond to employee inquiries and provide guidance on HR policies and procedures.
  • Oversee the gaming license program for employees, ensuring compliance with gaming industry regulations.
  • Maintain accurate records of employee licenses and certifications.
  • Coordinate the application and renewal processes for gaming licenses.
  • Liaise with regulatory agencies to address licensing inquiries and ensure timely processing of applications.
  • Assist with the onboarding process for new hires, including coordinating background checks, drug screenings, and reference checks.
  • Ensure all required paperwork is completed accurately and in a timely manner.
  • Conduct orientation sessions for new employees, providing them with necessary information and materials.
  • Support the offboarding process by handling exit interviews, collecting company property, and updating employee records.
  • Maintain and update HR databases and systems, ensuring data accuracy and confidentiality.
  • Generate HR reports and metrics as needed, providing insights to support decision-making.
  • Assist with HRIS data entry, including new hires, terminations, and employee changes.
  • Stay updated on employment laws and regulations, ensuring compliance with HR practices.
  • Maintain HR policies and procedures, ensuring they reflect current legal requirements.
  • Assist with HR audits and compliance checks.


EDUCATION and/or EXPERIENCE:

  • Bachelor's degree in Human Resources, Business Administration, or a related field is preferred.
  • Minimum of 2 years of experience in HR administration or a similar role.
  • Familiarity with gaming industry regulations and licensing processes is highly desirable.
  • Strong organizational skills and attention to detail.
  • Proficient in HRIS systems and MS Office Suite.
  • Excellent verbal and written communication skills.
  • Ability to handle sensitive and confidential information.
  • Strong problem-solving and time management abilities.
  • Ability to work independently and collaboratively in a team environment. Ability to handle sensitive and confidential information.
  • Must be able to obtain and maintain a Virginia Lottery Gaming License.


PHYSICAL, MENTAL AND ENVIRONMENTAL DEMANDS:

  • Must be able to work flexible hours including evenings, weekends, and holidays as needed.
  • Must be able to speak, read, write, and understand English.
  • Must be able to tolerate areas containing secondhand smoke.
  • Ability to maintain regular, predictable attendance according to schedule.
  • Fast-paced environment, multiple tasks to be handled under time constraints.
  • Must be able to handle a heavy business volume, and sensitive situations relating to team member and guest problems, in a timely manner.
  • Ability to simultaneously manage several projects, and not be frustrated by changing priorities and unforeseen obstacles to achieving objectives.
  • Respond to visual and aural cues.
  • Must have manual dexterity to operate all office equipment.
  • Must be able to recognize and respond to individuals with questions.
  • Must be able to maneuver around office and property.
  • Must be able to work independently.
  • Must be able to lift and carry 10 pounds.
  • Must be able to bend, crouch, kneel, twist, and work at a desk/counter when performing functions of the job.