Financial Analyst

Financial Analyst & Compliance Officer - Institute for Public Service
- 24000000C5

General Description:

The IPS Financial Analyst & Compliance Officer provides budget and accounting support as well as audit and institutional compliance coordination for the Institute. This position is primarily responsible for the day-to-day fiscal operations for IPS Administration, and the SMART Initiative, as well as provides Institute-wide financial analysis and reporting, recommendations, and advice on fiscal policy, on behalf of the CBO & Budget Director. This position can have a major impact on the capacity for strategic planning, responsible budget management, and compliance with University of Tennessee and governmental agency policies regarding financial operations. This position works independently and supervises the work, and is responsible for the training, of four non-exempt staff members. The focus will be monitoring and managing unrestricted funds; however an understanding of sponsored projects and restricted funds is preferable as this position will work in close collaboration with the Director of External Funding who oversees, and the Agencies’ Business Managers who manage, the Institute’s sponsored projects.

Duties and Responsibilities:

Coordinate the Institute’s annual proposed and revised budget process including maintaining standard budget forms and templates.
Principally responsible for the day-to-day management and monitoring of the fiscal operations of IPS Administration and the SMART Initiative.
Provide direction, support, analysis, and advice to all IPS Agencies on behalf of the CBO & Budget Director.
Responsible for the annual proposed and revised budgets processes for IPS Administration and SMART Initiative.
Oversee the supervision of the work of four non-exempt staff and provide budgetary support, recommendations, and advice to all Institute’s Business Managers.
Prepare year-end entries for deferred revenues and AR and perform other Institute-wide year-end closing tasks as directed by the CBO & Budget Director.
Coordinate with IPS Agencies and draft the annual application to THEC for supplemental funding.
Prepare standard, periodic, and ad hoc reports, monitor trends and provide analysis and recommendations for financial decision making.
Monitor university fiscal policies, develop new fiscal Institute procedures and ensure training as needed and compliance.
Represent IPS on behalf of CBO & Budget Director in different state-wide meetings and committees, and act as delegate for ERP transactions.
Lead the implementation of the Institute’s Strategic Plan, Financial Stability focus area action items working in close collaboration with Institute employees state-wide and under the guidance of the CBO & Budget Director.
Assist CBO & Budget Director in overall responsibility of DASH implementation for IPS.
Function as the Institute’s Compliance Officer and Chair of the Institutional Compliance Committee for IPS.
Independently conduct IPS Admin financial compliance audits as needed, consult, and prepare written summary reports to CBO & Budget Director and the Vice President for Public Service including recommended corrective actions and independently developed improvements.
Function as the Institute’s Rent/Leasing Coordinator and responsible for independently coordinating all efforts with the office of Capital Projects.
Function as the Institute’s Procurement card and Travel card Coordinator.
Manage IRIS user security and access for the whole Institute, including answering questions and providing guidance.
Assist and facilitate contract administration and procurement related questions as needed.

Required Qualifications:

Education:

Bachelor’s degree in Accounting, Finance, Business Administration or other closely related field is required. The following are preferred: Master’s Degree in Business Accounting, Public Administration, or related field and the following certifications are also preferred: CPA, CFE, or CGFM.
Experience:

Minimum five (5) years of progressive working experience in accounting or finance.
Working experience of SAP or other complex ERP system.
Proficiency with Microsoft Excel.
Ability to manage multiple projects.
Skills:

Ability to work independently, drawing conclusions, making recommendations for decisions, and enforcing compliance. Exceptional computer and analytical skills with the ability to translate raw data into information and knowledge through the development of reports and trend analysis. Ability to collaborate and communicate effectively with people at different levels of the organization and stakeholders. Ability to interpret university fiscal policy, provide guidance, and advise accordingly. Ability to establish and maintain effective working relations with others; Ability to supervise and direct the work of others; Attention to details skills; Problem solving skills required.
Behaviors:

Ability to establish and maintain effective working relations with others; Ability to be a self-motivator and work well as part of a team; Ability to organize, prioritize, and maintain an effective systematic work environment; Ability to multitask; Ability to be flexible to change and easy to adapt; Ability to maintain confidential data; Ability to work under pressure to meet time sensitive deadlines.
Location:

Knoxville, TN. An opportunity to work remotely would be available under certain restrictions.

Applicants are encouraged to review all position requirements prior to applying. Salary is based on a combination of professional experience, qualifications, and certification.

For best consideration, applications should be submitted by March 19, 2024. Applicants must submit a cover letter detailing relevant experience along with a resume and a minimum of three references. Position is open until filled.

Job Other Professional

Primary Location US-Tennessee-knoxville

Organization Ips Prog Dev & Support

Schedule Full-time

Campus/Institute Knoxville