Sales & Real Estate Assistant

1 month ago

Minneapolis, United States OUTFRONT Media Full time

About OUTFRONT

We are one of North America's most innovative media companies. We leverage the power of creative excellence, unbeatable locations and smart audience data to change the game for advertisers. Our purpose as a company is to help people, places and businesses grow stronger. To do this, we make meaningful connections between brands and people when they are outside of their homes through one of the largest and most diverse sets of out-of-home assets including billboards, transit and mobile displays across the U.S. and Canada. We connect diverse audiences across over 150 markets and conduct our business considering all our stakeholders, from clients and employees, to the communities where we operate. We are committed to creating a diverse and inclusive work environment that promotes the growth of our people. Come join our industry-leading team

What We Offer

OUTFRONT offers a comprehensive benefits program including:

  • Medical, Dental, Vision (including same and opposite-sex domestic partners)
  • HSA and FSA plans, Family Benefits, Pet Benefits
  • 401(k) Plan with an Employer Match
  • Paid Time Off, Commuter Benefits, Educational Assistance
  • Robust Diversity, Equity and Inclusion program including 7 Employee Resource Groups (ERGs)

Your Role

Responsible for assisting and supporting the Sales Team's efforts to meet and exceed revenue goals. It also includes real estate administration tasks support the MN Real Estate Manager. This position plays an instrumental role in understanding the culture, geography and demographics of the local market to deliver creative campaigns and solutions. In addition, this individual will need to coordinate, communicate and process all Sales related correspondence, contracts and any other pertinent reports.

Responsibilities are but not limited to

  • Initiate and maintain strong working relationships with internal team, clients, agencies, and out-of-home buying services.
  • Provide good customer service with follow up on any /all requests on behalf of the Account Executives & Real Estate Manager.
  • Coordinate and process advertising contracts, internal work orders, non-space agreements, paper request forms, client posting instructions, completion reports, credits, CCN's and all other paperwork associated with completing the sales process.
  • Coordinate and track production activities of accounts and provide accurate completion reports upon installation.
  • Develop and maintain a clear understanding of the CMS / IMS systems with the ability to create effective proposals, contracts and maps for the Account Executives.
  • Provide outstanding customer service through product knowledge, industry news and market expertise.
  • Provides administrative support, composing/typing correspondence, reports; preparation of graphs and charts; processing payment of all bills, preparing leases, capital expenditure requests and gathering appropriate information as well as telephone contact with lessors.
  • Coordinates and manages typed materials such as documents, reports, etc., and special projects directed by the Real Estate Manager. Also maintain all Real Estate Department files.
  • Processes and Maintains vegetation control records, pest control records; property tax records; annual business license fee records; percentage lease records.
  • Processes all monthly "Lease Change Forms," reports, and Lease audits.
  • Updates and maintains all Lease Files including the data entry, review and analysis of: current rental, future increases, expiration date, lease check registers, real estate taxes, parcel I.D., license fee, meter number, revenues, E.O.I., latitude/longitude, and zip codes as defined by Sarbanes-Oxley compliance requirements in: 1) All spreadsheets applicable to Real Estate Department; 2) Current/future lease data systems.
  • Other duties as assigned

Essential Functions

  • Support and exhibit behavior consistent with the sales and service philosophy of OUTFRONT Media
  • Act with diplomacy as a representative of the Sales Department.
  • Collaborate with other OUTFRONT team members
  • Self-motivated to be responsive and complete projects as directed
  • Prioritize current needs on a daily, weekly, and long-term basis, communicating and revise as needed
  • Willingness to work in a dynamic, complex environment, have a solution-oriented mindset
  • Positive and proactive approach to the role, team, and company and be committed to championing innovation and excellence.
  • Distinctive people skills with a proven track record of collaboration, influencing, driving change, and stakeholder engagement; Gives and welcomes feedback.
  • Must be professional, multi-task oriented and able to communicate clearly, comprehensively with completepersonal and professional integrity.
  • Excellent organizational skills including attention to detail and multi-tasking skills
  • Ability to adapt and grow in a competitive environment and work well in a team
  • Understands the importance of DEI and working with people from diverse backgrounds.

Your Qualifications

  • Self-motivated with at least 1-2 years of professional work experience
  • Computer Skills; Microsoft Excel, Microsoft Word, PowerPoint and Outlook
  • Must be professional, multi-task oriented, and able to communicate clearly, comprehensively with completepersonal and professional integrity.
  • Must be detail-oriented and able to maintain confidential information.
  • Strong interpersonal, written and verbal communication, and organizational skills.

To all Recruitment Agencies: OUTFRONT Media LLC does not accept agency and unsolicited resumes. Please do not forward resumes to our OUTFRONT Media employees or any other company location.

OUTFRONT Media is not responsible for any fees related to unsolicited resumes.

OUTFRONT Media Is An Equal Opportunity Employer

All applicants shall receive equal consideration without regard to race, color, religion, gender, marital status, gender identity or expression, sexual orientation, national origin, age, veteran status or disability. Please refer to the OUTFRONT Media Affirmative Action policy statement.

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