Sr. Specialist

3 weeks ago

Atlanta, United States beBee S US Full time

Overview

Chick-fil-A, Inc. is looking for staff to join its Legal Operations team to assist with managing a $65M Department Budget made up of 16,000+ invoices annually. The primary purpose of this role is to process invoices and maintain relationships with suppliers. We are eager to find a seasoned professional who can work independently, with limited supervision, to complete assigned duties.

Our Flexible Future model offers a healthy mix of working in person and virtually, strengthening key elements of the Chick-fil-A culture by fostering collaboration and community.

Responsibilities

INVOICE MANAGEMENT:

  • Process and approve invoices for the Legal Department within the eBilling system
  • Key invoices into eBilling system as needed
  • Monitor timekeepers and rates
  • Review matters opened for eBilling and add financial coding for the invoices
  • Manage separate invoice process for confidential invoices
  • Monitor shared email inbox for Legal invoices
  • Collaborate with outside counsel and in-house counsel to track and resolve invoice disputes
  • Log and work support tickets for emails or tasks that need additional attention
  • Answer law firm and supplier queries regarding invoices and payments
  • Request quarterly aging reports from outside counsel and review against CFA records
  • Work assigned queues for invoicing issues
  • Prepare and submit wire requests for invoicing
  • Assist with Year-End Financial tasks

SUPPLIER MANAGEMENT:

  • Serve as Supplier Point-of-Contact
  • Assist with onboarding of all new Suppliers from a financial perspective (setting up as Supplier with AP; setting up for payment via ACH, add to department resources, etc.)
  • Assist with maintaining a Supplier Management database that contains contact information, payment method, payment terms, etc.

GENERAL:

  • Attend meetings through Teams or onsite as requested
  • Miscellaneous projects

Minimum Qualifications

  • Proficient in MS Office Suite
  • Have excellent analytical and problem-solving skills
  • Must be very organized and have a high level of attention to detail
  • Ability to manage multiple priorities and tasks with the skills to adapt to changes in a fast-paced environment
  • Able to work independently and escalate issues
  • Excellent interpersonal and communication skills

Preferred Qualifications

  • Advanced Excel skills (VLOOKUP, HLOOKUP, Pivot Tables)
  • Experience in a Legal Operations role, a large law firm billing department or accounting/accounts payable role
  • Experience with Legal billing and/or matter management software (i.e., Simple Legal, Tracker, Team Connect, Collaborati, etc.)
  • Experience with iManage, TRIRIGA, ORACLE Cloud

Minimum Years of Experience

3

Travel Requirements

10%

Required Level of Education

Bachelor's Degree

Preferred Level of Education

Bachelors Degree

Major/Concentration

Accounting

Minimum GPA (4.0 Scale)

3.0

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