Procurement Operations Analyst

3 weeks ago

Washington DC, United States AARP Full time
Overview

AARP is the nation's largest nonprofit, nonpartisan organization dedicated to empowering people 50 and older to choose how they live as they age. With a nationwide presence, AARP strengthens communities and advocates for what matters most to the more than 100 million Americans 50-plus and their families: health security, financial stability and personal fulfillment. AARP also produces the nation's largest circulation publications: AARP The Magazine and AARP Bulletin.

The Controller's Office is responsible for AARP's enterprise-wide accounting activities. This includes maintaining internal controls; compliance with federal, state, and other legal reporting requirements; grants management; revenue recognition; general ledger activity; accounts payable/receivable; payroll; tax; and procurement functions to include managing strategic outsourcing, contract negotiation and supplier management.

The Procurement Operations Analyst supports the purchase card program to facilitate the purchase of small dollar procurement actions. Produces procurement data reports, identifies trends, and provides recommendations to management. Administers procurement system functionality including system testing, data validation, and requirements gathering.

Responsibilities

 Provides exemplary customer service at all times, while taking into consideration the level of knowledge and sometimes emergent situations that customers may have. Develops reports and queries to locate work items that are non-compliant with policy and proceeds to correct issues allowing both requisitions and vouchers to move to completion. Matches invoices to purchase order lines and/or recodes invoices to assure accurate processing. Assists internal and external partners by researching problems, questions, and issues related to invoices, purchase orders, and contracts. Understands and applies policy to determine correct coding of invoices and purchase orders. Develops and completes often complex requisition/purchase order documentation. Communicates with requestor and staff of all levels to assure correct and accurate processing. Enforces policy to assure required scope of work (SOW), memorandum of understanding (MOU), and/or contract are present for purchase order (PO) creation. Provides analytical support including troubleshooting, initiation of trouble reports, and detailed documentation of problems for Help Desk, managers, and the user community.
Qualifications

 Bachelor's Degree with 3+ years of experience. Experience working with Oracle or other ERP Procurement Modules. Proficient in use of Microsoft Office Applications. Good judgment and advanced analytical ability.
AARP will not sponsor an employment visa for this position at this time.

Additional Requirements:

Regular and reliable job attendance. Effective verbal and written communication skills. Exhibit respect and understanding of others to maintain professional relationships. Independent judgement in evaluation options to make sound decisions. In office/open office environment with the ability to work effectively surrounded by moderate noise.

Flexible Work Arrangement (FWA)

AARP observes Mondays and Fridays as telecommuting workdays, except for essential functions. Remote work and telecommuting can only be done within the United States and its territories.

Compensation and Benefits:

AARP offers a competitive compensation and benefits package including a 401(k); 100% company-funded pension plan; health, dental, and vision plans; life insurance; paid time off to include company and individual holidays, vacation, sick, caregiving, and parental leave; performance-based and peer-based recognition and tuition reimbursement.

Equal Employment Opportunity

AARP is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. AARP does not discriminate on the basis of race, ethnicity, religion, sex, color, national origin, age, sexual orientation, gender identity or expression, mental or physical disability, genetic information, veteran status, or on any other basis prohibited by applicable law.

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